Sonya Allen
Elk Grove,CA
Summary
Dedicated team player with a strong work ethic, reliability, and commitment to achieving goals. Exceptional problem-solving and leadership skills demonstrated in challenging situations. Consistently ensures smooth operations to drive success and deliver results.
Overview
16
16
years of professional experience
Work History
Executive Assistant - Risk/Governance
Wells Fargo
Elk Grove, CA
05.2015 - 05.2025
- Executive Assistant supporting Risk/Governance Executive leader & team that include the following:
- Serve as lead to administrative support team of 4 administrative assistants
- Manage vendor and contractor relationships
- Partner with Governance senior leader to ensure team members are adhering to corporate policies and procedures
- Develop processes
- Handle complex, confidential inquiries/correspondence.
- Directing work of others and performing proxy duties on behalf of senior leaders
- Preparing & maintaining organization charts, PowerPoint presentations, & Excel spreadsheets
- Review, balance & certify monthly income statements
- Prepare, review, & approve monthly expense reports
- Coordinate conference rooms for scheduled meetings including set up of video conference equipment& webcast platforms
- Project management experience that include the following:
- Meets regularly with administrative assistant staff on the development of strategies and guiding principles
- Manages and delegates team specific tasks/responsibilities to administrative assistants with scheduled follow ups to ensure deadlines are met
- Lead and manage organizational planning schedule for recurring team meetings to obtain efficiency on timing & content.
- Prepare, review, proofread and distribute team wide communications on behalf of senior leaders
- Partner with vendors and other Executive Assistants across teams for line of business meetings/events
- Coordinate team offsite meetings for senior leaders that include securing location, providing meals, providing meeting supplies, assisting with preparing agendas & identifying an on-site contact for continued administrative support.
- Partner with HR & recruiting staff on new hires that include the following:
- Create job postings for senior management in HR systems
- Review resumes of screened candidates
- Initiate and serve on panel interviews
- Compile & submit necessary hiring profile documents that meet compliance requirements
- Hire qualified candidates through HR processes on behalf of hiring managers
- Initiate and complete on-boarding tasks in HR systems for full time employees as well as managed resources
- Coordinate orientation process for new positions
- Act as interested party in Online Recruiting system to complete system requirements on behalf of hiring managers
- Manage day-to-day operations:
- Manage, update & maintain complex Outlook calendars for senior leaders and serve as single point of contact for scheduling meetings with senior leaders
- Implement time management practices for senior leader
- Identify & flag priorities & other action items through email communications and use to compile daily task list for senior leader
- Read, respond and screen emails on behalf of senior leader
- Act as proxy in approving administrative tasks on behalf of senior leaders
- Work with senior leaders' Chief of Staff to identify priority work projects and/or other administrative tasks as needed
- Delegate & distribute tasks to direct reports of senior leader as needed
- Serve as contact for team members with general administrative questions
Senior Administrative Assistant
Wells Fargo Home Mortgage Marketing
San Francisco, CA
04.2012 - 05.2015
- Served as Lead Administrative Assistant supporting senior leadership that include the following:
- Handle complex, confidential inquiries/correspondence.
- Directing work of others and performing proxy duties in the absence of senior managers
- Preparing & maintaining organizational org charts, and PowerPoint presentations.
- Partnered with HR & recruiting staff on new hires that include the following:
- Create job postings for senior management in HR systems
- Review resumes of screened candidates
- Participate in and serve on panel interviews
- Taking notes during interviews and submitting feedback to hiring managers
- Initiate and complete on boarding tasks in HR systems
- Coordinate orientation process for new positions
- Act as interested party in Online Recruiting system to complete system requirements on behalf of hiring managers
- Managed day-to-day operations:
- Resource for departmental/business unit, HR policies and procedures
- Establish office procedures and controls for Concord site.
- Act as Assistant Office Manager
- Coordinator for floor emergency and disaster recovery management
Administrative Assistant
Wells Fargo Home Equity
Concord, CA
07.2009 - 04.2012
- Served as point of contact for all general administrative tasks. Managed day-to-day operations that included the following:
- Ordered and maintained all office supplies
- Maintained all office equipment such as printers, fax machines and copiers
- Served as single point of contact for all partners & outside vendors and suppliers
- Coordinated and maintained cube assignments via floor plans
- Managed security access as the Site Access Coordinator
Education
High school or equivalent - undefined
Pittsburg High School
Pittsburg, CASkills
- Strong written and verbal skills
- Event Planning
- Project Management
- Office Management
- Outlook scheduling
- Vendor Management
- MS Office Suite- MS Teams, Word, Excel, Outlook, PowerPoint, LiveMeeting, Lync, Survey Monkey, SharePoint sites, Adobe Professional and Zoom software
Timeline
Executive Assistant - Risk/Governance
Wells Fargo
05.2015 - 05.2025
Senior Administrative Assistant
Wells Fargo Home Mortgage Marketing
04.2012 - 05.2015
Administrative Assistant
Wells Fargo Home Equity
07.2009 - 04.2012
High school or equivalent - undefined
Pittsburg High School