Stacey McClendon

• Executed monthly, quarterly, and annual financial closing activities for assigned hotel properties, ensuring timely and accurate reporting
• Prepared and posted journal entries for accruals, prepaid expenses, reclasses, and adjustments to maintain accurate financial records
• Reconcile and analyze general ledger accounts to ensure accuracy and proper classification
• Prepare and post journal entries including accruals, prepaid expenses, reclasses, and adjustments
• Analyzed results for reasonableness and investigated variances from budget or forecast to support informed decision-making
• Review property-level AP and AR activity for accuracy and compliance
• Monitor and reconcile bank accounts, cash receipts, and deposits
• Collaborate with property teams to resolve discrepancies related to vendor payments or guest billing

• Oversee all day-to-day accounting operations of assigned companies assigned
• Prepare, review and approve of journal entries, account reconciliations and bank/credit card reconciliations
• Prepare, review and approve of journal entries, account reconciliations and bank/credit card reconciliations
• Completed and monitored daily cash reports, addressing exceptions promptly
• Complete and monitor daily cash reports and discuss exceptions in a timely manner
• Supported financial audits and facilitated other audit processes
• Develop and document business processes and accounting policies to maintain and strengthen internal controls

• Planned targeted marketing campaigns for specific areas to increase local engagement
• Managed inventory to ensure adequate supplies for upcoming jobs, minimizing delays
• Scheduled future jobs based on demand analysis. – make sure to schedule jobs for the future

• Accounts payable – manage, coordinate, and monitor daily accounts payable operations to ensure the accuracy and validity of all payments, and make sure all have proper approvals, coding, and back-up
• Accounts payable – manage, coordinate, and monitor daily accounts payable operations to ensure the accuracy and validity of all payments, and make sure all have proper approvals, coding, and backup
• Coordinated weekly check run to ensure timely payments to vendors. – coordinate weekly check run
• Supervised team to ensure efficient daily accounts payable processes and adherence to deadlines.
• Month end close – complete account analysis, reconciliations, and journal entries (including supporting calculations)
• General ledger – prepare and post journal entries for month end close
• Payroll report – upload bi-weekly payroll, reconciling upload errors and preparing and posting journal entries
• Reconcile bank accounts and complete daily cash reports
• Ensured SOX compliance and supported auditors during reviews
• Developed and updated procedural guidelines for efficient task management. – prepare and maintain procedural documentation as needed for assigned responsibilities

• Completed month end close by analyzing accounts, reconciling discrepancies, and preparing journal entries with supporting calculations.
• Executed balance sheet reconciliations by analyzing accounts and preparing journal entries to ensure accuracy.
• Facilitated intercompany reconciliations by transferring funds between branches to maintain financial integrity.
• Intercompany reconciliations – transfer funds between branches
• Processed commission payments for sales team bi-monthly – pay salespeople twice per month based on sales
• Commissions – pay salespeople twice per month based on sales

• Month end close – complete account analysis, reconciliations, and journal entries (including supporting calculations)
• Account reconciliations – reconcile and balance telecom and utility accounts
• Analyzed cash flow – created spreadsheet summarizing cash inflows and outflows to support financial decision-making
• Cash management – complete positive pay exceptions, wires, ACH, and stop pay daily
• Managed monthly trust fund allocations – provide spreadsheet to show what percentages go to each trust fund monthly
• Tracked monthly corporate investment allocations – provide spreadsheet to show what percentages go to each investment account monthly
• Ensured vendor compliance with insurance requirements – record and review certificates of insurance for compliance against company and contract
• Reviewed unclaimed property records for accuracy – research unclaimed property records monthly
• Monitored company credit card – ensured completeness of monthly reconciliations and recorded expenses in general ledger for accurate financial reporting
• Updated North Texas Tollway Authority vehicle records – maintain records of North Texas Tollway Authority
• General ledger – post journal entries and refunds

• Month end close – complete account analysis, reconciliations, and journal entries (including supporting calculations)
• Evaluated financial information to report monthly gross profit, ensuring accurate reflection of company performance.
• Revised monthly forecast report to enhance financial planning and decision-making.
• Updated WIP report to track job progress, facilitating timely project evaluations.
• Reviewed credit card activity to ensure accurate tracking of expenses. – review credit card activity, and increase/decrease credit card limit
• Executed monthly bank reconciliations to ensure financial accuracy.
• Processed monthly union payments to ensure timely compliance. – pay unions monthly
• Pcard – review credit card activity, and increase/decrease credit card limit
• Created and updated procedural documentation for tasks

· Forecasted project completion needs to align with business goals

· Managed budgets for investment properties to maintain fiscal responsibility

· Processed accounts payable transactions for timely payment of invoices – pay invoices in a timely manner

· Month end close – completed account analysis, reconciliations, and journal entries with supporting calculations to ensure accuracy

· Distribution center – maintain general ledger, journal entries, budget, forecasting, and physical inventory

· Forecast analysis – resolved variations from budget forecasts for distribution center to enhance financial accuracy

· Sales based trailing credits – complete deals every week, monitor inventory and cost; complete debit memos monthly

· Consignment – reported weekly to vendors and reconciled vendor accounts to maintain accurate financial records

· Finalized all yearly tax reports for compliance. – finalize yearly tax reports

Maintained SOX compliance and assisted auditors.

· Prepared and maintained procedural documentation for assigned tasks. – prepare and maintain procedural documentation as needed for assigned responsibilities

· Executed month-end close, ensuring accuracy and timeliness in financial reporting.

· Full charge accounts receivable/collections/aging reports – execute posting of A/R; commence collections before 30 days of aging of account; send statements

· Managed full charge accounts receivable, posting A/R transactions, initiating collections prior to 30 days aging, and sending statements.

· Tracked budgets across various areas, analyzing variances from forecasts to inform financial decision-making.

· Executed bank reconciliations to ensure account accuracy

· General ledger – post journal entries for specific accounts

· Procedures – created and updated procedural documentation for assigned responsibilities

· Budget reports – design budget report for year based on projected projects as reported by engineers

· Analyzed variances from forecasted budget actuals to identify trends and provide insights for decision-making; variances from budget based on percentages reported by engineers

· Scrutinized monthly actuals to assess future budget burn rate, informing financial planning for remainder of year

· Assessed headcount needs for projects and projected resource requirements based on engineers' forecasts

· Bid and proposal report – invent a report projecting what projects will be granted based on proposals

· Oversaw accuracy of general ledger – post journal entries for specific accounts to the correct project

· Assisted controller in collecting month-end data and completing financial statements, ensuring accurate financial reporting.

· Full charge accounts receivable/collections/aging reports – perform daily posting of A/R; complete collection calls; complete aging reports and send out statements

· Daily deposits – make daily deposits and post to accounts

· General ledger – post journal entries per controller

· Managed cash receipts journal by recording daily transactions

· Processed payroll using ADP software to ensure timely employee payments

· Collateral report – produce report based on sales to obtain advances

· Managed full charge accounts receivable, conducting daily postings, collection calls, and generating aging reports to optimize cash flow.

· Prepared and maintained procedural documentation for assigned responsibilities, enhancing operational consistency.