STACY ARREDONDO
ODESSA,TX
Summary
Dynamic professional with a proven track record at ECISD Permian High School, excelling in student records management and transcript evaluation. Demonstrates exceptional attention to detail and collaboration skills, enhancing cross-functional teamwork and graduation processes. Achieved significant improvements in student enrollment accuracy and efficiency, showcasing professionalism and problem-solving abilities.
Overview
24
24
years of professional experience
Work History
High School Registrar
ECISD Permian High School
10.2017 - Current
- MAINTAIN & FILE RECORDS FOR ALL STUDENTS
- Including-registering/withdrawing new/returning/exiting students.
- Working closely with ECISD Departments particularly Student Attendance Office and Records Management, Special Populations Departments & Information Systems.
- Answering all incoming calls concerning enrollment, sending & receiving/requesting transcripts from out of school students/other school district, immunizations requests, verification of graduation from employment agencies or government agencies, course and credit questions.
- Affixing TAKS, SAT, ACT, End of Course Exams, PSAT & AP to score cards.
- Creating packaging slip & collecting records to be sent to Records Management Department, including withdrawn students and graduates; flagging transcripts with delinquent account information.
- Making address corrections and verifying social security numbers for accuracy.
- Completing student cumulative folder with completed withdrawal forms and transcripts.
- Documenting records of school where student will attend.
- Evaluating transcripts by being knowledgeable of all TEA and ECISD guidelines, evaluating courses and credit-TEA numbers and local credits from other states.
- Calling other school districts for course description to help determine a corresponding Texas course, inputting attendance, courses and credit information credit by exam, correspondence course and dual credit into computer.
- Notifying teachers, bookkeeper, librarian and textbook manager of withdrawal status of students.
- Assisting ECISD personnel by checking credit count, date of first enrollment, date of birth and proof of residency.
- Verifying address, absences and possible discipline records.
- Complete folders before counselor visitation.
- Forward immunization records to school nurse; verifying address boundaries, faxing information to junior highs.
- ENSURE ACCURATE PEIMS CODING including-LEAVER CODING:
- Documenting records sent to schools for leaver code information.
- Changing withdrawal codes if applicable, evaluating leaver report and transcripts to make changes for PEIMS leaver reporting.
- Verifying graduate report for graduation date, withdrawal date, graduation code, special education, college-bound, non-graduate data, etc.
- Preparing year end status report.
- Determining grade level of students for next school year.
- Assisting in the Dropout Recovery procedures.
- Assisting in the Completion Rate procedures.
- COURSE COMPLETION DATA / 300 & 305 PEIMS RECORDS
- Maintaining current year grades, tracking grade changes and grade averaging.
- Verifying pass/fail indicator codes.
- Verifying master schedule information (300 & 305 Records) for summer PEIMS submission.
- ATTENDANCE ACCOUNTING
- Maintaining membership counts on SharePoint site.
- Participating in balancing attendance membership numbers with other members of Den each 6 weeks’ attendance accounting period.
- OTHER PEIMS CODING AS MAY APPLY
- ASSIST WITH GRADUATION
- Including-working closely with vice principal on all graduation duties.
- Collecting diploma cards from each senior with correct name and identification number.
- Creating database listing each senior from Permian & Alternative Center.
- Creating alphabetical labels for photographer cards cross checking list an average of three times.
- Keeping list updated as withdrawals, etc.
- Communicating with and coordinating with diploma printer.
- Submitting list of graduates to Jostens for printing.
- Completing certificates of attendance for Foreign Exchange students and certificates of completion for TAKS failures.
- Sending data list to State Representative’s office.
- Submitting list to local newspaper for printing in special edition of graduation.
- Creating and organizing of seating charts, stadium layouts, layouts showing processional/recessional and state layout/seating arrangement.
- Ordering corsages, boutonnieres and plants for ceremony.
- Collating information for folders for all assistants working graduation.
- Inserting diplomas for delinquent accounts/honor cords, etc.
- Flagging diplomas for delinquent accounts/honor cords, etc.
- Distributing of diplomas to graduates following graduation.
- Adding summer school graduates to diploma list and make diplomas for graduates.
- Taking Top Ten medals and diploma covers.
- Coordinating Top Ten Reception, creating invitation to be mailed, mailing of invitation to top ten students and parents and to ECISD personnel, ordering food for reception, setting up/cleaning up reception.
- Re-evaluating after summer school to recode students advancing or graduating.
- GENERAL DUTIES
- Including but limited to-supervising student assistants and train in general duties.
- Providing notary public services.
- Attending required staff/department training sessions.
- Assisting students with college applications, GPA’s rank in class and all testing information.
- Willing to keep updated with technology.
- Assisting in developing forms/plans for educational planning.
- Assisting counselors with testing and questions concerning courses, credit and educational planning.
- Determining credit count for grade level purposes and for special education and cluster program.
- Explaining code of conduct, zero tolerance, home language survey, student information card, internet agreement and other materials.
- Assisting coaches for perspective scholarships.
- Assisting with other duties deemed necessary by administrators.
Office Clerk
ECISD Ector Middle School
01.2013 - 10.2017
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Responded to inquiries from callers seeking information.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Maintained composure in stressful situations and continued to provide helpful and kind guest services for fantastic customer satisfaction.
- Provided quality clerical support through data entry, document management, email correspondence, and overseeing operation of office equipment.
- Maintained organized files and stocked supplies to support team needs and maximize performance.
- Managed incoming calls and correspondence professionally, ensuring timely responses to clients and colleagues alike.
- Maintained an organized and clean office environment to boost staff productivity and overall morale.
- Kept office supplies well organized and sufficiently stocked, placing orders promptly to replenish materials before depleted.
- Created and maintained detailed records of all office activities.
- Informed and supported business leaders through consistent communication and administrative support duties.
Special Education Teacher's Aide
ECISD Pease Elementary
08.2012 - 10.2013
- Maintained positive attitude and affirmatively communicated with each student.
- Offered student support through special accommodations, extra assistance, and assessments.
- Interacted physically and verbally with students throughout each day.
- Collaborated with teacher to create customized classroom environment integral to students' needs.
- Monitored student classroom and outdoors activities to promote student safety.
- Supported teacher in development of individual learning strategies.
- Encouraged students to participate in school activities and programs to promote well-roundedness and increase confidence.
- Set up visual aids, equipment, and classroom displays to support teacher's lesson delivery.
- Established professional relationships with parents and other teachers to increase rapport and support.
- Helped feeding and daily living skills to support physical and emotional well-being.
- Collaborated with teachers and specialists to assess student progress.
- Worked with students to promote learning and pro-social development.
- Maintained classroom equipment and work area to promote safe learning environment and meet mandated requirements.
- Observed individuals or groups of students in variety of settings to maintain safe and positive learning environment.
Asst Manager
Pronto Check Cashing
01.2001 - 08.2010
- Supervised day-to-day operations to meet performance, quality and service expectations.
- Maintained a clean, safe, and organized store environment to enhance the customer experience.
- Developed strong working relationships with staff, fostering a positive work environment.
- Monitored cash intake and deposit records, increasing accuracy, and reducing discrepancies.
- Oversaw daily cash reconciliations, ensuring accurate financial reporting and minimizing discrepancies.
- Improved customer satisfaction by addressing and resolving complaints promptly.
- Offered hands-on assistance to customers, assessing needs, and maintaining current knowledge of consumer preferences.
- Completed regular inventory counts to verify stock levels, address discrepancies, and forecast future needs.
- Managed inventory levels to minimize stockouts while reducing overhead costs.
- Collaborated with the management team to develop strategic plans for business growth and improvement.
- Promoted teamwork within the workplace by encouraging collaboration among staff members on various project tasks.
- Enforced company policies consistently while handling disciplinary actions when necessary with fairness and respect.
- Increased sales through effective merchandising strategies and targeted promotions.
- Facilitated clear communication between employees and upper management through regular meetings and updates.
- Coached new employees, ensuring smooth onboarding process and quicker adaptation to their roles.
Education
High School Diploma -
Odessa High School
Odessa, Tx05-2000
Skills
- Microsoft office
- Student records
- Cross-functional teamwork
- Collaboration
- Graduation requirements
- Transcript evaluation
- Student enrollment
- Teamwork
- Problem-solving
- Time management
- Attention to detail
- Responsible and dependable
- Multitasking
- Excellent communication
- Goal setting
- Professionalism
Languages
Spanish
Full Professional
Timeline
High School Registrar
ECISD Permian High School
10.2017 - Current
Office Clerk
ECISD Ector Middle School
01.2013 - 10.2017
Special Education Teacher's Aide
ECISD Pease Elementary
08.2012 - 10.2013
Asst Manager
Pronto Check Cashing
01.2001 - 08.2010
High School Diploma -
Odessa High School
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