Stacy Bowen
Riverton,UT
Summary
Dynamic Administrative Assistant with a proven track record at FamilySearch, excelling in office management and customer service. Expert in scheduling and data entry, I streamlined operations and enhanced document accessibility, significantly improving workflow efficiency. A dedicated team player, I fostered positive relationships and organized impactful events, contributing to a collaborative work environment.
I ran multiple large projects, including the construction, design, and move into our new offices for 500 people.
Overview
14
14
years of professional experience
Work History
Administrative Assistant
FamilySearch
03.2012 - Current
- Implemented efficient strategies for office supply management to reduce downtime.
- Facilitated scheduling and coordination of interdepartmental meetings.
- Enhanced document accessibility through organized filing.
- Processed incoming communications and routed inquiries to the correct personnel.
- Prepared meeting agendas and took minutes for accurate record-keeping.
- Contributed to team projects by providing administrative support and coordination.
- Facilitated onboarding processes for new employees through documentation preparation.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
- Facilitated collaboration within team by organizing regular meetings and tracking project progress.
- Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting
- Assisted in preparation of financial reports, gathering data that contributed to budgeting accuracy.
- Improved staff morale by organizing recognition programs, acknowledging outstanding contributions and fostering positive work culture.
- Conducted research for project proposals, compiling information that supported winning bids.
- Improved document processing speed by introducing automated templates for routine correspondence.
- Enhanced office environment, organizing spaces for better workflow and employee comfort.
- Coordinated travel arrangements for staff, ensuring cost-effective and timely accommodations and transportation.
- Streamlined office operations, implementing digital file management systems to reduce paper use and increase efficiency.
- Organized company events to enhance team cohesion, coordinating logistics and catering for over 50 participants.
- Contributed to policy updates, researching regulations to ensure company compliance.
- Managed scheduling for executive team, balancing complex calendars to ensure optimal use of time.
- Assisted in managing office supplies and inventory for efficient operations.
Education
Bachelor of Science - Project Management
Capella University
OnlineAssociate of Science - Business Administration
LDS Business College
Salt Lake City, UT05.2012
Skills
- Customer service
- Data entry
- Computer skills
- Office administration
- Strong problem solver
- Scheduling
- Microsoft Office Suite
- Office management
- Dedicated team player
- Appointment scheduling
- Meticulous attention to detail
- Resourceful
- Event coordination
- Tech-Savvy
- Complex Problem-solving
- Project management
Timeline
Administrative Assistant
FamilySearch
03.2012 - Current
Bachelor of Science - Project Management
Capella University
Associate of Science - Business Administration
LDS Business College