Stacy Metz
Mechanicsville,VA
Summary
Resourceful professional delivering executive support and team leadership to business operations. Dependable and detail-oriented to manage multiple tasks and priorities. Extensive experience includes human resources, office management, accounting, accounts receivable, invoicing, dispatching, database management, vendor negotiations and contract management. Recognized for exemplary customer service and team collaboration.
Overview
9
9
years of professional experience
1
1
Certification
Work History
Administrative Coordinator
VA Dept. of Agriculture & Consumer Services
Richmond, VA
04.2023 - Current
- Process Human Resource materials for Commissioner's Office (PAF, Request to Fill, Cardinal transactions/time keeping, return to work.
- Oracle, Banner, FinSys, HR Connect (Oracle), Cardinal and TAL user.
- Review, reconcile and process requisitions, vouchers and payments for purchases. Contract review and administration for specific contracts, including communicating and problem resolution with vendors. Ensure all expenditures are within GAAP, CAPP, SPCC and agency's guidelines.
- Collaborate with Budget Manager to develop and execute FY allocations. Analyzing transactions to ensure correct cost code and subobject codes. Preparing journal entries to make corrections.
- Create and/or review employee travel authorizations and reimbursements. Including travel arrangements, car rentals and fleet requests. Ensuring that all travel policies are followed.
- Fleet management for division vehicles: mileage reporting, service/repair, analysis for FY usage.
- Advanced skillset with SQL, Microsoft Office: Word, Excel, PowerPoint, Publisher, FrontPage, Access, Visio, Teams, Sharepoint. Create presentations, reports, database entry, Excel spreadsheets with formulas to manipulate data for required analysis.
- Develop solutions to assist divisions in process solutions. Assist in office relocation
- Executive support to the Commissioner and Deputy Commissioner.
- Maintain multiple email boxes and calendars.
- Collecting division reports and consolidating into an agency weekly report for the Secretary of Agriculture.
- Creating and handling confidential documents: HR, Resident, State and Federal documents,
contracts, evaluations and disciplinary action. - Organizing large scale events for the agency, coordinating with the Governor's office.
- Assisting with multiple boards (Document and presentation preparation, stakeholder communication, point of contact for all parties, travel reimbursement, catering, coordinating with Secretary and Governor's offices).
- Answering busy phone line for department. Handling any issues that arise and possible redirection.
- Opening and distributing incoming mail and preparing outgoing mail for pick up.
Also arrange for any small package pick up via courier, UPS or Fed Ex. - Records administrator for Commissioner's Office and assist Agency Records Administrator in Library of Virginia recording app, scheduling pick up/retrieval and destruction.
Administrative Manager
VA Dept. of Social Services
Richmond, VA
01.2020 - 04.2023
- Created and managed HR Contact Form for all employees.
- Provided HR benefits consultation to employees (Cardinal, benefits, STD, FMLA, Worker's Compensation, tuition reimbursement, organizing EAP and Commonhealth visits, new hire and separation paperwork, transfer of employee files/time reports).
- Assisted Payroll in recognition program, unemployment claim reconciliations and budget correction.
- Records Administrator for Human Resources: Responsible for organizing and preparing personnel files for electronic files for all employees.
- Banner, FAAS, Cardinal HR Connect and TAL experience.
- Responsible for Budget of eight cost codes for the Division (includes development, analysis and reporting).
- Contract Administrator (VCA) for the Division. Including SOW creation, RFP documents, evaluation and risk analysis in collaboration with procurement.
- Worked part time with Procurement Division with preparing for bids, evaluation, negotiations, awards and implementation of contracts/subrecipient contracts.
- Worked part time with General Services Division to pay all bills and create requisitions for all building needs and fleet management.
- Ordering of supplies/inventory/service via purchase orders and PCard transactions, following all policies, including grant budgets.
- Creating accounting vouchers, Oracle, Cardinal and FinSys posting and journal entries for payments.
- Create and/or review employee travel authorizations and reimbursements. Including travel arrangements, car rentals and fleet requests. Ensuring that all travel policies are followed.
- Advanced experience with Microsoft Office: Word, PowerPoint, Publisher, FrontPage, Access, Visio, Teams, Sharepoint. Creates presentations, reports, database entry, Excel spreadsheets with formulas
to manipulate data equations. Also experience with SQL to extract data. - Reconciliation of accounts, creating ATVs for budget transactions, Star Performers Recognition Program, Educational Assistance and Service Award Program.
- Worked directly with Employee Relations to enter disciplinary into Cardinal and assist with grievance hearings.
- Responsible for Division of Human Resources/Organizational Development’s administrative needs, as well as assistant to over 40 team members.
- Executive support to the Division Director and assist with Commissioner and Deputy Commissioners.
- Responsible for preparing and entering all HR transactions for the Division (PTF, TAL, Cardinal, AHR).
- Maintain four email boxes and three calendars.
- Creating and handling confidential documents: HR, Resident, State and Federal documents,
contracts, evaluations and disciplinary action. - Organizing large scale events, for both the Division and Agency.
- Answering busy phone line for department. Handling any issues that arise and possible redirection.
- Opening and distributing incoming mail and preparing outgoing mail for pick up.
Also arrange for any small package pick up via courier, UPS or Fed Ex. - Served as CVC Coordinator for VDSS’s Campaign 2020.
- Served on COVID-19 Pandemic Teleworking IT Taskforce, completed VDOLI reports (Exposure ratings and return to work plan).
- Created multiple solutions how to handle questions from over 1800 state employees and all local offices.
- Responsible for shipping out test kits, assisting with reporting of results.
- Member of the Cardinal Transition Team and Office 365 transition.
- Assisting Procurement for procurement needs and contract renewals.
- Manager to one classified and one contract worker for file room.
- Develop solutions for all departments related to organization and processes.
Executive Administrative Assistant
VCU College of Engineering, ECE
Richmond, VA
06.2015 - 01.2020
- Responsible for Department Chair and Professor of Electrical and Computer Engineering’s administrative needs, as well as assistant to over 21 professors.
- Assist with management of
specific grants. - Maintain over 6 calendars, including a reservation calendar for conference rooms.
- Course Scheduling for faculty, room reservations for many in the College of Engineering, including
student orgs. - Responsible for approving time in RealTime, managing time off requests, timekeeping
education and corrections. - Ordering of supplies/inventory/service via purchase orders and PCard
transactions. Use of eVA and RealSource. - Creating and handling confidential documents: HR, Resident, State and Federal documents, contracts,
evaluations and disciplinary action. - Organizing large scale events, speakers, travel accommodations for faculty, students and outside guests.
- Organized Board meetings and POC for internal/external stakeholders. Built relationships with other agencies/organizations for collaboration.
- Entering and advising students of overrides into Banner.
- Answering busy phone line for department. Handling any issues that arise and possible redirection.
- Opening and distributing incoming mail and preparing outgoing mail for pick up. Also arrange for any small
package pick up via UPS or Fed Ex. - Experience with Microsoft Office. Highly skilled with Word, PowerPoint, Publisher, FrontPage, Access.
Creates presentations, research data analysis, database entry, Excel spreadsheets with formulas to
manipulate data equations.
Assist with presentation data and design as needed. - Served VCU Staff Senate as the Staff Operations Manager.
- Served as Chair of the College of Engineering’s CVC Campaign 2019.
- Served as Administrative Representative on the University’s Grievance Committee for UAP employees.
- Responsible for collaboration of department magazine development and mailings to the top 50 Schools via
US World News. - Assisting with enrollment and retention in the Department.
- Facilitated resolutions for over 400 students, both undergrad and graduate. This would include course
enrollment, overrides and financial issues.
Education
Some College (No Degree) - Computer Information Systems
J. Sargeant Reynolds CC
Richmond, VASkills
- Human Resources, Budget And Procurement Professional
- Contract Administrator
- Event & Travel Planning
- Data Analysis
- Resources Allocation
- Executive Management Support
- Schedule And Calendar Management
- Total Rewards Professional
- Recordkeeping And File Management
- Confidential Correspondence
- Problem Resolution
- Cross-Functional Collaboration
- Workflow Optimization
- Interpersonal And Written Communication
Certification
- Virginia Contracting Associate: Virginia Institute of Procurement, Richmond, VA
- National Council of University Research Administrators (NCURA), Level I, II & III
Timeline
Administrative Coordinator
VA Dept. of Agriculture & Consumer Services
04.2023 - Current
Administrative Manager
VA Dept. of Social Services
01.2020 - 04.2023
Executive Administrative Assistant
VCU College of Engineering, ECE
06.2015 - 01.2020
Some College (No Degree) - Computer Information Systems
J. Sargeant Reynolds CC
- Virginia Contracting Associate: Virginia Institute of Procurement, Richmond, VA
- National Council of University Research Administrators (NCURA), Level I, II & III
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