Stephanie Benson
Washington,DC
Summary
Strategic executive assistant with a decade of experience in providing comprehensive administrative support to senior leaders in technology and financial sectors. Proficient in coordinating high-level meetings, managing complex travel logistics, and facilitating cross-functional collaboration to drive operational efficiency and strengthen stakeholder relationships.
Overview
12
12
years of professional experience
Work History
Administrative Business Partner, Government Affairs and Public Policy
Google LLC
Washington, D.C.
04.2024 - Current
- Provide comprehensive administrative support to the VP, GAPP Cloud, and Senior Director, GAPP Cloud Product Policy, ensuring seamless operation for high-priority policy and government initiatives.
- Coordinate high-level diplomatic meetings between Cloud GAPP and senior government officials by collaborating cross-functionally with global engagement teams, regional GAPP teams, and external government offices to ensure seamless execution.
- Facilitate real-time cross-functional communication and strategic alignment with the Office of the CEO, Google Cloud, and senior leadership to support key initiatives.
- Spearhead domestic and international travel coordination, collaborating with local teams on logistics and trip strategy to ensure preparedness for high-stakes engagements.
- Partner with Strategic Operations (StratOps) to drive team strategy.
- Plan and execute global team offsites, managing logistics from concept through completion to enhance team collaboration.
- Partner with GAPP E/ABPs (Executive/Administrative Business Partners) to coordinate the bi-annual All GAPP Global Offsite, managing logistics for a global audience of 470+ colleagues.
Executive Assistant, Worldwide Financial Services
Amazon Web Services (AWS)
New York, NY
01.2022 - 04.2024
- Strategically supported three Executive Directors (Director of Sales North America, Director of Capital Markets, and Director of Global Financial Services) with comprehensive administrative services.
- Acted as primary liaison between executives and external customers, coordinating high-level meetings with CTOs, CIOs, and other key stakeholders.
- Coordinated executive-level offsites, managing logistics including venue sourcing, catering, agenda preparation, and team-building activities to enhance engagement.
- Led travel arrangements for multiple executives (domestic and international), ensuring timely preparation of travel documents and effective management of disruptions.
- Collaborated with senior managers to oversee daily operations, executing critical administrative tasks such as correspondence, presentation management, and planning of town halls and large team events.
Executive Assistant, Investment Research
Wellington Management Company, LLC
Boston, MA
02.2018 - 01.2022
- Provided executive support to a team of institutional investors, including Vice Chair, Partner, Senior Managing Director, and Vice President.
- Managed complex calendars and phone lines for multiple executives, ensuring seamless communication and scheduling.
- Planned confidential in-person and virtual meetings (WebEx, Zoom, Microsoft Teams) between internal and external leadership teams.
- Coordinated global and domestic travel across multiple time zones, optimizing tight meeting schedules for maximum efficiency.
- Curated complex conference schedules with investor relations teams and sell-side brokers, enhancing engagement and networking opportunities.
- Led special projects, including the ideation, marketing, and execution of the annual Wellington Young Professionals Summit, engaging a network of over 500 employees.
Project Manager, Advertising
Beasley Media Group
Boston, MA
09.2015 - 11.2017
- Launched and managed successful B2B and B2C sponsorship campaigns within the Boston market.
- Managed multiple budgets simultaneously for a diverse portfolio of advertising clients.
- Developed and executed customized, multifaceted marketing campaigns, integrating broadcast media, digital advertising, and live events.
- Created and tracked project timelines, schedules, and status reports to ensure timely completion of key deliverables.
- Sourced and secured vendors, permits, and contracts while managing invoicing for live events to ensure seamless execution.
Administrative Assistant, Advertising
Beasley Media Group
Boston, MA
09.2014 - 09.2015
- Collaborated with marketing and sales teams to develop proposals and marketing materials that drove client engagement.
- Created sales decks, media kits, proposals, research one-sheets, and promotional recaps to support sales initiatives.
- Supported 2 General Managers and 7 Sales Executives with administrative tasks, enhancing team efficiency.
- Achieved promotion to Project Manager after demonstrating leadership and project management skills.
Education
Bachelor of Arts - Communication
University of Massachusetts Amherst
Amherst, MA05-2013
Skills
- Stakeholder management
- Cross-functional collaboration
- Budget and expense management
- Project coordination
- Meeting and agenda preparation
- Event planning
- Travel and calendar management
- Policy outreach
- Strategic communication
Timeline
Administrative Business Partner, Government Affairs and Public Policy
Google LLC
04.2024 - Current
Executive Assistant, Worldwide Financial Services
Amazon Web Services (AWS)
01.2022 - 04.2024
Executive Assistant, Investment Research
Wellington Management Company, LLC
02.2018 - 01.2022
Project Manager, Advertising
Beasley Media Group
09.2015 - 11.2017
Administrative Assistant, Advertising
Beasley Media Group
09.2014 - 09.2015
Bachelor of Arts - Communication
University of Massachusetts Amherst