Stephanie Hawkins
Lakeland
Summary
Detail-oriented professional with progressive experience supporting cross-functional teams through strong administrative coordination, action plan tracking, and clear communications. Proven ability to manage calendars, maintain organized records, develop presentations, and support advocacy and outreach initiatives. Known for keeping projects on track, ensuring accurate documentation, and providing reliable operational support in fast-paced, deadline-driven environments.
Overview
7
7
years of professional experience
Work History
Recruiting Manager – Career Center
Emory University
Atlanta
06.2022 - 02.2024
- Coordinated complex schedules and meetings for cross-functional teams by managing calendars, agendas, and follow-up items, resulting in improved alignment and on-time completion of priorities.
- Supported execution of multi-department initiatives by tracking action items, maintaining shared documentation, and communicating updates to stakeholders, keeping projects aligned with timelines and goals.
- Prepared written summaries, updates, and briefing materials for internal audiences and leadership, ensuring clear, consistent communication across teams.
- Developed and updated PowerPoint presentations and reports to support meetings and planning sessions, helping leadership make informed decisions.
- Maintained organized digital files and reporting systems, ensuring accurate records and easy access to materials to support audits, reporting, and team efficiency.Led full-cycle recruitment initiatives across multiple departments, aligning candidate pipelines with hiring goals and workforce planning needs.
- Partnered with hiring managers to assess staffing needs, refine job postings, and design effective recruitment strategies.
- Coached and advised candidates to identify strengths, improve communication, and prepare for interviews, and career transitions.
- Facilitated workshops on interview techniques, employer branding, and candidate engagement to enhance recruiting capability.
- Utilized data tracking and CRM systems to monitor recruitment metrics, ensuring compliance and continuous improvement.
- Promoted diversity and inclusion through proactive outreach and equitable selection processes.x
College Services – College Reach Out Program Instructor
Polk State College
Lakeland
08.2020 - 05.2022
- Planned and supported outreach events and workshops by coordinating materials, presentations, and follow-up, enhancing engagement with community partners and participants.
- Created and updated presentation materials and handouts, supporting the effective delivery of program information.
- Maintained accurate documentation and tracking records, ensuring accountability, and reporting readiness.
- Communicated program updates and key information to internal teams and partners, keeping stakeholders informed and aligned.
Senior Career Services Specialist
Polk State College
Lakeland
02.2020 - 05.2022
- Managed a high-volume caseload of 2, managed high-volume program data and records by maintaining spreadsheets and reports, supporting accurate tracking of engagement and outcomes.
- Supported the coordination of workshops, meetings, and events by managing logistics, materials, and follow-up documentation, ensuring smooth execution and timely communication.
- Drafted and distributed program communications and updates to internal teams and external partners, promoting consistency and clarity across initiatives.
- Collaborated with cross-functional teams to align messaging and processes, strengthening coordination and operational efficiency, serving 1,000+ students and alumni annually by providing individualized career coaching, resume reviews, and interview preparation.
- Partnered with employers to identify workforce needs, and connect qualified candidates to open roles.
- Conducted assessments to evaluate candidate strengths and readiness, guiding goal-setting and career progression.
- Facilitated virtual and in-person workshops on professional skills, communication, and time management.
- Maintained accurate data and reports to evaluate outcomes, and inform recruitment outreach strategies.
Enrollment Services & Outreach Specialist
Polk State College
Winter Haven
04.2017 - 02.2020
- Managed intake and eligibility documentation by organizing records and tracking requirements, ensuring accuracy and compliance with institutional standards.
- Coordinated timelines and follow-up actions across departments, supporting smooth processing, and timely decision-making.
- Assisted with scheduling and logistics for recruitment and outreach events, supporting effective execution and follow-through.
- Provided clear written and verbal guidance on processes and timelines, improving understanding and reducing delays.
Education
Master of Public Administration -
Webster University
St Louis, MO12.2020
BAS, Supervision & Management - Healthcare Administration
Polk State College
Lakeland, FL07.2014
Skills
- Administrative & Team Coordination
- Calendar & Meeting Management
- Action Plan & Timeline Tracking
- Advocacy & Internal Communications Support
- PowerPoint & Presentation Development
- Reporting, Spreadsheets & Analytics
- Recordkeeping & Documentation Management
- Cross-Team Collaboration
- Event & Logistics Coordination
Timeline
Recruiting Manager – Career Center
Emory University
06.2022 - 02.2024
College Services – College Reach Out Program Instructor
Polk State College
08.2020 - 05.2022
Senior Career Services Specialist
Polk State College
02.2020 - 05.2022
Enrollment Services & Outreach Specialist
Polk State College
04.2017 - 02.2020
Master of Public Administration -
Webster University
BAS, Supervision & Management - Healthcare Administration
Polk State College