Stephanie Hughes
White Sands
Summary
Results-driven Finance Coordinator with 20 years of financial industry experience. Proficient in process improvement with history of streamlining processes to reduce errors. Adaptable, analytical and skilled in performing administrative tasks. Skilled in data analysis, monitoring accounts and risk management. Excellent verbal and written communication skills. Competent at multitasking and successfully calculating figures and amounts.
Overview
6
6
years of professional experience
Work History
Finance Coordinator
Community Foundation of Southern New Mexico
12.2025 - Current
- Gathered and collected all financial information for business and verified accuracy in system.
- Provided support in budget preparation and development.
- Met weekly with department managers to discuss financial information according to current needs.
- Completed bi-weekly payroll for 7 employees.
- Implemented project management techniques to overcome obstacles and increase team productivity.
- Conducted ongoing reviews of program financial systems to assess cost control measures.
- Oversaw accounts payable and receivable transactions.
- Resolved various escalated billing charges.
- Optimized organizational systems for payment collections, AP/AR, deposits, and recordkeeping.
- Audited and approved over $150K worth of monthly account payments.
- Developed internal requirements and standards to minimize regulatory risks and liability across programs.
Mission Support Chief
Department of the Army
06.2022 - 08.2025
- Responsible for interpreting policies, procedures, establishing division priorities, and ensuring quality and standards of work are met.
- Responsible for tracking the progress of all organizational budgetary resources through all stages of the budget cycle and maintaining complex databases, registers, and tracking systems to ensure we are on target for commitments and obligations for one of the largest training contracts in Army-Europe.
- Responsible for reviewing and recommending when to execute allotment of funds to programs and monitoring commitment and obligation of funds.
- Responsible for providing support to supervisors and program staff by researching and compiling historical data to assist in the development of future budget estimates and justifications to identify the cost of operations.
- Responsible for manpower functions, performing analysis on hiring requirements and authorizations, re-writing Position Descriptions for all positions as they become vacant.
- Hired, managed, developed and trained staff, established and monitored goals, conducted performance reviews and administered salaries for staff.
- Created reports, presentations and other materials for executive staff.
- Improved customer satisfaction scores by 95% through application of superior conflict resolution and problem-solving skills.
- Responsible for quarterly performance updates and resolves employee complaints, suggestions, and grievances according to policy standards.
- Oversee service contracts and acquisitions. Chairs Source Selection Evaluation Boards (SSEB), and Performance Evaluation Boards (PEB) for award and incentive fee determinations.
- Supervises a logistics team that provides property accountability of all theater simulation assets, to include oversight of hand receipts to both US and multinational partners.
- Proven ability to learn quickly and adapt to new situations.
- Self-motivated, with a strong sense of personal responsibility.
Management and Program Analyst
Department of the Army
09.2020 - 06.2022
- Assisted management in planning and preparing the Joint Multinational Simulation Center long-range fiscal year training plans and programs.
- Assured proper programming and budgeting funds for manpower and facilities to support the training plans.
- Completed purchase requests in General Fund Enterprise Business System (GFEBS) for contract funding as well as Government Purchase Card (GPC) allotments. Process MIPRS and work on 7600A budget functions.
- Worked with G-8 regarding Civilian pay questions and budget processes.
- Served as the alternate Billing Official for Government Purchase Cards.
- Facilitate a monthly budget meeting to the Commander to review goals and spending trends.
- Responsible for developing process improvements for budget formulation and completing the development of JMSC's yearly spend plan.
- Chaired the Acquisition Working Group for JMSC Emerging Requirements.
- Responsible for budgeting and allocating funds for necessary projects within JMSC.
- Responsible for the planning, organizing, programming, budgeting, and execution of JMSC funding of USAREUR-AF exercises.
- Responsible for creating the Program Budget Advisory Committee presentation for JMSC.
- Responsible for a variety of functions to include correspondence and records management, publications/forms management, the development of standing operating procedures, internal controls, and training administration.
- Participated in regular meetings with supervisors to address administrative issues, resolve problems, and provide recommendations for correcting or improving the program.
- Served as the Joint Multinational Simulation Center Organizational Defense Travel Level 10 reviewer for the Defense Travel System (DTS).
- Assisted in the overall JMSC DTS administration and assists JMSC employees with registration and travel related issues including funding requests.
- Prepared input for special information books such as budget backup books as required. Prepares input to briefings, testimony or presentations as required.
- Interpreted guidance received from higher headquarters regarding budgeting, funding projects, resources, and internal management controls.
- Served as Army Time and Attendance Program (ATAAPS) Timekeeper.
- Established internal procedures to secure adequate control of deadlines, progress reports, and directives and uses initiative in developing procedures to increase the general flow of information and overcome bottlenecks in the administrative process.
- Reviewed program implementation plans to assess risk and feasibility.
- Conducted thorough reviews of operations to devise and deploy improvement strategies.
- Reviewed internal systems and organized training plans to address areas in need of improvement.
- Gathered, documented, and modeled data to assess business trends.
- Compiled research data and gave professional presentations highlighting finds and recommended optimizations.
Management Services Specialist
Department of the Army
02.2020 - 03.2021
- Responsible for a variety of functions to include correspondence and records management, publications/forms management, the development of standard operating procedures, affirmative action planning, internal controls, and training administration.
- Participated in 5 weekly meetings with supervisors to address administrative issues, resolve problems, and provide recommendations for correcting or improving the program.
- Served as advisor and consultant to management and staff for manpower issues.
- Liaison to the Civilian Personnel Advisory Center (CPAC).
- Provided technical interpretations and guidance regarding civilian personnel matters. Coordinate military personnel actions with assigned enlisted personnel specialist.
- Responsible for 150 Civilian Awards and performance review submissions.
- Served as the Joint Multinational Simulation Center Organizational Defense Travel Administrator (ODTA) responsible for the administration of the Defense Travel System.
- Assisted in the overall JMSC DTS administration and assisted 50 JMSC employees with registration and travel related issues.
- Served as Army Time and Attendance Program (ATAAPS) Timekeeper.
- Managed office communication by composing letters, memorandums, emails, reports, studies, and fact sheets. Prepared official correspondence from rough notes or brief comments.
- Established internal procedures to secure adequate control in terms of deadlines, progress reports, and directives and uses initiative in developing procedures which will increase the general flow of information and overcome bottlenecks in the administrative process.
- Maintained high customer satisfaction standards to meet or exceed targets.
- Exhibited high energy and professionalism when dealing with clients and staff.
- Followed-through on all critical inter-departmental escalations to increase customer retention rates.
Education
Bachelor of Science - Business Administration
Gardner-Webb University
Boiling Springs, NC05-2018
Skills
- Accounting and finance support services
- Office management skills
- Internal control management
- Advanced financial modeling
- Budget management
- Data management
- Financial analysis and forecasting
- Cash flow analysis and management
- Advanced financial analysis skills
Timeline
Finance Coordinator
Community Foundation of Southern New Mexico
12.2025 - Current
Mission Support Chief
Department of the Army
06.2022 - 08.2025
Management and Program Analyst
Department of the Army
09.2020 - 06.2022
Management Services Specialist
Department of the Army
02.2020 - 03.2021
Bachelor of Science - Business Administration
Gardner-Webb University