Summary
Overview
Work History
Education
Skills
Timeline
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Stephanie J Saelzler

Summary

Highly organized and dependable individual skilled at efficiently managing tasks while maintaining a positive outlook. Proven track record of taking on extra responsibilities to contribute to team objectives. Willing to go the extra mile to ensure successful outcomes and support team success.

Overview

18
18
years of professional experience

Work History

Grant Management Specialist

U.S. Bureau of Reclamation
09.2022 - Current
  • Acts as Branch Chief on occasion providing advice and recommendations to grant recipients.
  • Edits and reviews Notices of Funding Opportunity/Request for Proposals to ensure compliance with grammar, internal policies and grant regulations.
  • Trains junior grant specialist staff and provides peer review of proposals, reviews grant proposals and budgets over 15 million including construction and non construction projects.
  • Monitors grant compliance post award and reviews financial status of recipients.
  • Provides advice to cities and local governments on federal purchasing policies and rules.

Import Specialist

U.S. Customs and Border Protection
09.2021 - 09.2022
  • Passed 7 week intensive program on trade and import compliance.
  • Reviewed targeted entries and calculated tariffs on imported goods.
  • Researched and recommended actions on businesses that transgressed laws and regulations.
  • Classified electronics products and consulted with US Customs attorneys when necessary.

Management Analyst

U.S Geological Survey
03.2020 - 09.2021
  • Researched and advised on admin and personnel issues for USGS program staff scientists.
  • Managed and made corrections to property inventory records, routed forms for signature and investigated lost property for cost center of 150 people.
  • Processed small purchases and ordered services for maintenance issues in coordination with Caltech staff.
  • Updated pivot tables in Excel workbook using data from multiple databases for reporting to management on the status of staffing.
  • Managed fleet at Pasadena field office and purchased center truck & lift kit.

Resource Development Coordinator

Rancho Santiago Community College District
10.2018 - 12.2018
  • Reviewed and routed grant invoices for 40+ community colleges.
  • Created million dollar purchase requisitions and routed to senior management for approvals.
  • Clarified policies via email and received positive feedback from department director on writing skills.
  • Created status reports utilizing grant data from multiple sources for management review.
  • Created expenditure projections utilizing financial data & Excel formulas to determine funding status.

Grant Management Specialist

U.S Forest Service
06.2015 - 09.2018
  • Processed and provided approval for almost 100 agreement actions annually.
  • Advised program staff on source selection, purchasing policy and grant compliance.
  • Led grants and agreement operations for 6 forests while team leader served in fire management.
  • Hosted annual formal classroom training for fire, land management, natural resource and law enforcement personnel.

Contract & Grant Analyst

University of California, Riverside
02.2015 - 06.2015
  • Created budgets in Excel utilizing cost data from principle investigators, HR and market research.
  • Prepared bid proposals for submission to multiple sponsors.
  • Created database in Excel that tracked pending, active, closed agreements and contracts.
  • Conducted market research and collected quotes for grant and contract budgets.

Contract & Grant Analyst

University of California, San Diego
07.2011 - 05.2012
  • Created budgets in Excel utilizing cost data from principle investigators, HR and market research.
  • Prepared bid proposals for submission to multiple sponsors.
  • Created database in Excel that tracked pending, active, closed agreements and contracts.
  • Conducted market research and collected quotes for grant and contract budgets.

Grant Management Specialist

Environmental Protection Agency
04.2007 - 06.2011
  • Reviewed and processed agreements for legal compliance and conformance to government rules, regulations and EPA policies.
  • Analyzed budgets to determine compliance with bid specifications and regulations. Provided recommendations to universities, tribes, municipalities and non profit organizations.
  • Received multiple awards and recognition from management in contributions to the Office of Grants and Debarment.
  • Wrote multiple risk assessments for recipient organizations that advised on compliance findings and provided recommendations.

Education

Bachelor of Arts - Philosophy

California State University

Certificate - Contract Management

University of California

Skills

  • Microsoft Office

  • Preparation and analysis of contracts and grants bids and proposals

  • Forward thinking

  • Lifelong learner

  • Strong work ethic

  • Attention to detail

  • Exceptional communication skills

  • Exceptional writing skills

  • Compliance monitoring

  • Technical assistance

  • Proposal development

  • Data management

  • Budget monitoring

  • Policy analysis

  • Grant reporting

Timeline

Grant Management Specialist

U.S. Bureau of Reclamation
09.2022 - Current

Import Specialist

U.S. Customs and Border Protection
09.2021 - 09.2022

Management Analyst

U.S Geological Survey
03.2020 - 09.2021

Resource Development Coordinator

Rancho Santiago Community College District
10.2018 - 12.2018

Grant Management Specialist

U.S Forest Service
06.2015 - 09.2018

Contract & Grant Analyst

University of California, Riverside
02.2015 - 06.2015

Contract & Grant Analyst

University of California, San Diego
07.2011 - 05.2012

Grant Management Specialist

Environmental Protection Agency
04.2007 - 06.2011

Certificate - Contract Management

University of California

Bachelor of Arts - Philosophy

California State University

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