Stephanie McLaughlin
Summary
Organized and passionate Contract Administrator with extensive experience in construction contract management and a strong understanding of industry-specific regulations, compliance requirements, legal concepts and project requirements. Proven Experience in accounts payable, accounts receivable and financial management. Reliable and committed to working collaboratively with clients and vendors to delivering outstanding customer service and showcasing positive company culture.
Overview
13
13
years of professional experience
Work History
Contract Administrator
Sunland Asphalt & Construction, LLC
03.2017 - Current
- Manage and maintain registration, prequalification, and renewal processes for all state department of transportation (DOT), various agencies and prospective clients by compiling and providing requested information on company's financial health, safety record, and project experience.
- Review bid documents, evaluate project requirements, assemble and deliver solicitation packages making certain bid documents are clear, accurate, and legally compliant.
- Establish and maintain contact with contractor and project owners to guarantee the smooth working of the contract awarding process. Task include: Preparation and completion of all required contract forms, bonds and Certificate of Insurance.
- Collaborate with Project Managers and project Owners draft, review, negotiate and finalize contracts with contractors, subcontractors and suppliers utilizing knowledge of federal and local regulations to ensure contract terms are reasonable and compliant, and to reduce company exposure to risk and potential liability.
- Produce and maintain project records and contractor databases per contract specifications and Arizona Statutes.
- Prepare and maintain monthly contract compliance reports to determine whether ongoing work is progressing in accordance with contract and procurement specifications and DBE/SBE regulations.
- Complete project closeout processes, verifying the construction and administrative teams have satisfied all project and contractual requirements.
- Job Order Contract administration including assisting is submitting Job Order Contract RFQ's, JOC contract preparation, processing annual amendments and managing reporting requirements.
Accounting Administrator
Sunland Asphalt & Construction, LLC
03.2011 - 02.2017
- Manage Accounts Payable accounts, process weekly check runs and ACH payments, reconcile vendor statements, organize and process all vendor invoices, post transactions to appropriate journals and ledgers, and assist with month end closing.
- Maintain vendor files including Master Subcontract/ Vendor Agreements, Certificates of Insurance, tax forms, contact information, terms ensuring accurate and efficient communication with vendors and compliance with tax regulations.
- Perform and manage employee credit cards and credit card transactions, ensuring proper allocation and reconciliation of expense across multiple departments and divisions.
- Prepare and file monthly business tax returns with the State of Arizona.
- Maintain AR records, prepare customer billings, reconciliation and posting of daily cash receipts, and evaluate and manage aging reports and follow up with customers with outstanding balances.
- Administer new project set up, project budgets, subcontracts, purchase orders and change orders in construction software.
- Prepare and collect monthly subcontractor/vendor lien waivers.
- Assist with implementation and migration of data into Viewpoint construction software.
Education
High School Diploma -
Red Mountain High School
Mesa, AZ05.2002
Skills
- Construction Administration
- Construction Bid Preparations
- Subcontract Management
- Contract Performance Monitoring
- Compliance Enforcement
- Accounts Payable and Accounts Receivable
- Project Support
- Verbal and Written Communication
- Contractual Obligations
- Staff Training
- Confidential Records Management
- Professional Relationship-Building
Affiliations
- NAWIC Member since 2019.
Timeline
Contract Administrator
Sunland Asphalt & Construction, LLC
03.2017 - Current
Accounting Administrator
Sunland Asphalt & Construction, LLC
03.2011 - 02.2017
High School Diploma -
Red Mountain High School
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