Stephanie Vargas
Carlstadt,NJ
Summary
Accomplished Executive Assistant with a proven track record at Prudential Financial, specializing in executive support and office management. Expert in handling confidential information and streamlining communication, demonstrating meticulous attention to detail and strong interpersonal skills. Achieved significant improvements in executive productivity and operational efficiency.
Overview
10
10
years of professional experience
Work History
Executive Assistant, International Insurance
Prudential Financial
04.2020 - 06.2024
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating international 356travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Organized and coordinated global town halls and monthly meetings.
Executive Assistant, Business Ethics
Prudential Financial
01.2017 - 04.2020
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Organized and coordinated conferences and monthly meetings.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Facilitated training and onboarding for incoming office staff.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Volunteered to help with special projects of varying degrees of complexity.
- Coordinated events and worked on ad hoc projects.
Communications Consultant
MetLife
07.2016 - 11.2016
- Worked with marketing teams to design campaigns and communications.
- Acted as liaison between media and company during press releases and interviews.
- Enhanced media statements and presentations before sending to general public or media organizations.
- Updated company media platforms to align with changing internal goals and external variables.
Executive Assistant, Group Benefits
MetLife
07.2014 - 07.2016
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Organized and coordinated conferences and monthly meetings.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Screened calls and emails and responded accordingly to support executive correspondence.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Facilitated training and onboarding for incoming office staff.
- Supported business and hospitality needs of corporate partners and staff during meetings and company events.
- Filed paperwork and organized computer-based information.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Updated and maintained confidential databases and records.
- Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Volunteered to help with special projects of varying degrees of complexity.
- Coordinated events and worked on ad hoc projects.
Education
Bachelor of Arts - Sociology
Kean University
Union, NJ05.2013
Skills
- Executive Support
- Administrative Support
- Office Management
- Strong Problem Solver
- Meticulous attention to detail
- Information confidentiality
- Interpersonal Communication
- Schedule Management
Languages
Spanish
Native or Bilingual
Timeline
Executive Assistant, International Insurance
Prudential Financial
04.2020 - 06.2024
Executive Assistant, Business Ethics
Prudential Financial
01.2017 - 04.2020
Communications Consultant
MetLife
07.2016 - 11.2016
Executive Assistant, Group Benefits
MetLife
07.2014 - 07.2016
Bachelor of Arts - Sociology
Kean University
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