Lois Petruzzo
Las Vegas,NV
Summary
Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.
Overview
25
25
years of professional experience
Work History
Executive Assistant to CEO, Xtreme Manufacturing/Snorkel Manufacturing and Ahern International Companies
Ahern Family of Companies
Las Vegas, NV
01.2011 - 12.2023
- Maintain calendars for Executive Management Team and conference rooms
- Scheduled meetings cognizant of international time zones
- Make international travel arrangements (airlines, hotel, rental cars and meeting venues)
- Arrange meal catering for meetings
- Prepare itineraries and presentations for meetings
- Communicate with international locations personnel (manufacturing factories and international distribution locations)
- Maintain accuracy of global organizational charts
- Print document for approval from international locations (i.e
- PO’s, invoices, expense reports, commissions)
- Print monthly financial reports
- Maintain files for international manufacturing and distribution locations
- Update global weekly inventory reports
- Upload and allocate credit card receipts for Executive Management Team and prepare expense reports
- Order office supplies main office, manufacturing factory and parts distribution warehouse
Administrative support to Legal and Risk teams, Ahern Rentals, Inc.
Ahern Family of Companies
Las Vegas, NV
01.1999 - 12.2023
- File annual filings with Secretary of State’s offices for all 12 owned entities in all states they are registered in
- Prepare and mail 1099’s for all 12 owned entities
- Liaison between CPA firm and tax returns
- Print and prepare tax returns for all entities for signature and then file them
- Administrator for CounselLink
- Administrator for Incorp
- E-file certified mail return receipts to collection customer files
- E-file returned mail to collections customer files
- Help update Master Costs log
- Answer calls and relay messages
Education
Some College (No Degree) - Business Administration
College of Southern Nevada
Las Vegas, NVSkills
- Notary Public
- Microsoft Suite
- CounselLink Administrator
- Incorp Administrator
- Microsoft Teams
- Microsoft Outlook
- OnBase
- Quickbooks
- Fast learner of in house software programs/systems
- Mail Management
- Database Management
- Presentation Development
- Expense Reporting
- Meeting planning
- Administrative Support
- Scheduling
- Calendar Management
- Filing and data archiving
- Document Preparation
- File Organization
- Office Administration
- Self-starter
- Interpersonal Communication
- AS/400
- Travel Arrangements
- Proper phone etiquette
- Strong Problem Solver
- Resourceful
- QuickBooks expert
- Spreadsheet tracking
- Multi-line phone proficiency
- Professional and mature
- Performance Improvement
- Travel Coordination
- Phone Etiquette
- Conference planning
- Meticulous attention to detail
- Understands grammar
- Legal administrative support
- Information confidentiality
- Process Improvements
- Articulate and well-spoken
- Excel spreadsheets
- Executive Support
References
References provided upon request.
Affiliations
- Archery
- Swimming
- Gardening
- Family
Timeline
Executive Assistant to CEO, Xtreme Manufacturing/Snorkel Manufacturing and Ahern International Companies
Ahern Family of Companies
01.2011 - 12.2023
Administrative support to Legal and Risk teams, Ahern Rentals, Inc.
Ahern Family of Companies
01.1999 - 12.2023
Some College (No Degree) - Business Administration
College of Southern Nevada
Similar Profiles
Erwin AnchetaErwin Ancheta
Regional Product Support Representative at Ahern Family of Companies/Ahern RentalsRegional Product Support Representative at Ahern Family of Companies/Ahern Rentals
Faith OlssonFaith Olsson
Chiropractic Receptionist at Ahern Family ChiropracticChiropractic Receptionist at Ahern Family Chiropractic
MOHAMMED KAZMIMOHAMMED KAZMI
Junior Estimator & Assistant at T.A Ahern ContractorsJunior Estimator & Assistant at T.A Ahern Contractors