Summary
Overview
Work History
Education
Skills
Accomplishments
Interests
Timeline

Stephanie Wilson

Allied OneSource
Kansas city,MO
25
years of professional experience

Highly skilled Administrative Assistant, with 20 successful years in Office Management, Accounts Payable, Commercial Building Management support, Accounts Payable, Integral, empathetic Executive Support, Project Manager. Results driven, creative problem solver. Versatile, results driven, creative problem solver, incredible work ethic. Supports strategic analysis to create efficiency in the workplace and promote teamwork. I work with integrity to maintain complete confidentiality. I give back by assisting disabled persons with managing healthcare appts, their Medicaid and SSDI benefits. I am currently driving for Lyft until I find a suitable position.

Experienced with project management, overseeing various construction phases from initiation to completion. Utilizes strong organizational skills to ensure project timelines and budgets are met. Track record of effective communication and collaboration with team members and stakeholders.

Knowledgeable [Desired Position] with proven track record in managing diverse projects and ensuring timely completion. Demonstrated ability to coordinate effectively with stakeholders and solve complex problems on-site. Successfully utilized project management and communication skills to deliver high-quality results.

Professional contractor skilled in project management, site supervision, and client relations. Expertise in delivering high-quality results through effective team collaboration and adaptability to changing project needs. Strong focus on safety, compliance, and efficient resource utilization. Reliable and goal-oriented with proven track record of successful project completions.

Work History

Contractor

1 Year 9 Months
Allied OneSource | 06.2023 - 03.2025
  • Leave Administrator, data base administrator, KDHE: Credentialing Specialist, Hallmark: HR Administrative Assistant, Kansas Division of Family Service: Day Care credentialing, Adobe Forms, Excel, computer file storage architecture.
  • Document production, manage databases, phone surveys, create/edit forms in Adobe, Excel, edit and create spreadsheet formulas.

Contractor

1 Year 9 Months
Allied OneSource | 06.2023 - 03.2025
  • Leave Administrator, data base administrator, KDHE: Credentialing Specialist, Hallmark: HR Administrative Assistant, Kansas Division of Family Service: Day Care credentialing, Adobe Forms, Excel, computer file storage architecture.
  • Document production, manage databases, phone surveys, create/edit forms in Adobe, Excel, edit and create spreadsheet formulas.

Social Security Payee Specialist

1 Year 8 Months
Breakthrough House | 09.2021 - 05.2023
  • Accounts payable, budget consulting for 350 mentally ill clients to pay their bills, and create individual budgets.
  • Automate and streamlined bill pay process improving efficiency.
  • A complete re-organization of that branch, eliminated my job.
  • Constantly updating skillset to meet industry demands.
  • Some HR functions to include reference checks, tracking PTO.

Social Security Payee Specialist

1 Year 8 Months
Breakthrough House | 09.2021 - 05.2023
  • Accounts payable, budget consulting for 350 mentally ill clients to pay their bills, and create individual budgets.
  • Automate and streamlined bill pay process improving efficiency.
  • A complete re-organization of that branch, eliminated my job.
  • Constantly updating skillset to meet industry demands.
  • Some HR functions to include reference checks, tracking PTO.

Senior Administrative Assistant

1 Year 6 Months
KDHE Contractor | 02.2020 - 08.2021
  • Assist Director of New Born Hearing Program for Kansas Dept of Health and Environment.
  • Took meeting notes, mail, travel arrangements, audit, track billing and shipping of hearing aids on Excel spreadsheet.
  • Deploy and receive all Kansas County Health Department Surveys to create statistical data sheets, compile data, then update resource publication to identify need and available resources per county office.
  • Heavy written and verbal communication to office and county personnel.

Senior Administrative Assistant

1 Year 6 Months
KDHE Contractor | 02.2020 - 08.2021
  • Assist Director of New Born Hearing Program for Kansas Dept of Health and Environment.
  • Took meeting notes, mail, travel arrangements, audit, track billing and shipping of hearing aids on Excel spreadsheet.
  • Deploy and receive all Kansas County Health Department Surveys to create statistical data sheets, compile data, then update resource publication to identify need and available resources per county office.
  • Heavy written and verbal communication to office and county personnel.

Property Manager

3 Months
Yarco, Inc | 10.2019 - 01.2020
  • Successful management of a 119 unit Tax Credit, Low Income housing community.
  • Lease administration to meet/exceed budget guidelines, renewals, and new leases.
  • Audit employee mileage and expense reports before submission for payment.
  • Rent collections and account reconciliation through data entry error corrections.
  • Evaluate staff performance, motivate and promote teamwork and empower staff to achieve a common goal, communicate company policy to employees.
  • Third party management moved from Topeka area

Property Manager

3 Months
Yarco, Inc | 10.2019 - 01.2020
  • Successful management of a 119 unit Tax Credit, Low Income housing community.
  • Lease administration to meet/exceed budget guidelines, renewals, and new leases.
  • Audit employee mileage and expense reports before submission for payment.
  • Rent collections and account reconciliation through data entry error corrections.
  • Evaluate staff performance, motivate and promote teamwork and empower staff to achieve a common goal, communicate company policy to employees.
  • Third party management moved from Topeka area

Private Duty Case Manager

1 Year
Private Duty Case Manager | 10.2018 - 10.2019
  • Assist an elderly man who is a stroke survivor transition into homebound healthcare.
  • Durable POA to manage finances to include debt consolidation, accounts payable, accounts receivable, audited bills to save on monthly expenses.
  • Bank reconciliations.
  • Assist with major repairs purchases, saving him 30% on new flooring that enabled wheelchair use in the home, interfaced with VA to increase benefits and obtain grants for added medical equipment in home as a 2nd stroke made him home bound.

Private Duty Case Manager

1 Year
Private Duty Case Manager | 10.2018 - 10.2019
  • Assist an elderly man who is a stroke survivor transition into homebound healthcare.
  • Durable POA to manage finances to include debt consolidation, accounts payable, accounts receivable, audited bills to save on monthly expenses.
  • Bank reconciliations.
  • Assist with major repairs purchases, saving him 30% on new flooring that enabled wheelchair use in the home, interfaced with VA to increase benefits and obtain grants for added medical equipment in home as a 2nd stroke made him home bound.

Owner

2 Years 9 Months
Jerky Genius | 01.2016 - 10.2018
  • Develop healthy, delicious recipes, manufactured and sold for beef jerky in accordance with FDA standards, having taken a USDA required food safety course.
  • Create business and marketing plans for internet sales, and weekend flea markets.
  • Gross sales average $300.00 per 8 hour weekend.
  • This supplemental income enabled animal rescue to about 75 dogs/cats.

Owner

2 Years 9 Months
Jerky Genius | 01.2016 - 10.2018
  • Develop healthy, delicious recipes, manufactured and sold for beef jerky in accordance with FDA standards, having taken a USDA required food safety course.
  • Create business and marketing plans for internet sales, and weekend flea markets.
  • Gross sales average $300.00 per 8 hour weekend.
  • This supplemental income enabled animal rescue to about 75 dogs/cats.

Leasing

1 Year 2 Months
BG Multifamily | 06.2017 - 08.2018
  • Adapted well to differing marketing environments by learning new approaches to leasing, manage internet marketing tools with a variety of computer software.
  • Won leasing contests at long term assignments, successful tenant relations.
  • Collected rents, posted rents to accounting system.
  • Work order entry, customer service, inspections, bank deposits, show apartments, newsletter.

Leasing

1 Year 2 Months
BG Multifamily | 06.2017 - 08.2018
  • Adapted well to differing marketing environments by learning new approaches to leasing, manage internet marketing tools with a variety of computer software.
  • Won leasing contests at long term assignments, successful tenant relations.
  • Collected rents, posted rents to accounting system.
  • Work order entry, customer service, inspections, bank deposits, show apartments, newsletter.

Contract Project Manager

1 Year 11 Months
Contract Project Manager | 08.2015 - 07.2017
  • Self-Employment simultaneous with BG Multifamily & Jerky Genius.
  • Brought ten blighted homes to Section 8 specifications and rentable condition using a make ready crew that I sourced, hired and managed.
  • Leased homes using signage and internet marketing strategies.
  • Increased the Principle’s income by $60,000 per year on leased units.

Contract Project Manager

1 Year 11 Months
Contract Project Manager | 08.2015 - 07.2017
  • Self-Employment simultaneous with BG Multifamily & Jerky Genius.
  • Brought ten blighted homes to Section 8 specifications and rentable condition using a make ready crew that I sourced, hired and managed.
  • Leased homes using signage and internet marketing strategies.
  • Increased the Principle’s income by $60,000 per year on leased units.

Sales Administrator

1 Year 1 Month
TruGreen | 02.2015 - 03.2016
  • By developing customer relationships, increased commercial account renewal numbers up by 35% in an AS400 platform.
  • Drastically cut accounts receivables and collection accounts through account resolution and building relationships with customers.
  • Commercial division.

Sales Administrator

1 Year 1 Month
TruGreen | 02.2015 - 03.2016
  • By developing customer relationships, increased commercial account renewal numbers up by 35% in an AS400 platform.
  • Drastically cut accounts receivables and collection accounts through account resolution and building relationships with customers.
  • Commercial division.

Licensed Executive Assistant

2 Years 3 Months
NAI Sullivan Group | 07.2012 - 10.2014
  • Streamline and reorganize office procedures through writing new custom coding in SalesForce program to expand it for accurate financial reports, commission payments.
  • Review for legal compliance lease and sale contracts closed by agents.
  • Interface with accounting department to balance GL coding, expense reports, commission payouts.
  • Research used in prospectus for commercial property marketing.
  • Source lead lists of prospects for new listings.
  • Appointment set to call ratio 3:10.
  • Showing to sale ratio 1:10.
  • Negotiate bids for tree work, phone system, and CRM/accounting system saving an average of 35%.
  • Written and verbal communication, maintain office supplies purchase, Paper to digital records conversion project, maintain back up paper files.

Licensed Executive Assistant

2 Years 3 Months
NAI Sullivan Group | 07.2012 - 10.2014
  • Streamline and reorganize office procedures through writing new custom coding in SalesForce program to expand it for accurate financial reports, commission payments.
  • Review for legal compliance lease and sale contracts closed by agents.
  • Interface with accounting department to balance GL coding, expense reports, commission payouts.
  • Research used in prospectus for commercial property marketing.
  • Source lead lists of prospects for new listings.
  • Appointment set to call ratio 3:10.
  • Showing to sale ratio 1:10.
  • Negotiate bids for tree work, phone system, and CRM/accounting system saving an average of 35%.
  • Written and verbal communication, maintain office supplies purchase, Paper to digital records conversion project, maintain back up paper files.

Assistant Manager/Leasing

2 Years 6 Months
Pheasant Run Apartments | 01.2010 - 07.2012
  • GL code invoices, tenant relations, problem/complaint resolution, create monthly newsletter, county certification to perform pool maintenance, rent collections.
  • Manage cleaning and maintenance crew.
  • Daily property inspections.
  • Created and implement quality control program.
  • Increase quality tenancy rate by 35% in this 271-unit apartment building with efficient screening, background checks.
  • Process new tenant paperwork, prepare and execute new leases to close the transaction.
  • Inspect apartments, grounds, buildings for move-ins, move-outs, repairs, tenant requested improvements.

Assistant Manager/Leasing

2 Years 6 Months
Pheasant Run Apartments | 01.2010 - 07.2012
  • GL code invoices, tenant relations, problem/complaint resolution, create monthly newsletter, county certification to perform pool maintenance, rent collections.
  • Manage cleaning and maintenance crew.
  • Daily property inspections.
  • Created and implement quality control program.
  • Increase quality tenancy rate by 35% in this 271-unit apartment building with efficient screening, background checks.
  • Process new tenant paperwork, prepare and execute new leases to close the transaction.
  • Inspect apartments, grounds, buildings for move-ins, move-outs, repairs, tenant requested improvements.

Assistant Manager

3 Years 11 Months
ADC-CCM MO Partners, LLC | 01.2006 - 12.2009
  • I was successfully managed by an offsite Property Manager in a 220,000 square foot office park.
  • Assist commercial realtors (CB Richard Ellis) to show space.
  • Manage cleaning crew with daily building inspections and interface with their company.
  • Material and vendor procurement, price negotiations, lease abstraction, audit, GL code accounts payable (saving 15% in correcting vendor errors), rent collections, posting, follow up if not paid until payment has been made.
  • Create tracking system for normal maintenance repairs and preventative maintenance.
  • (North Pointe Office Park)

Assistant Manager

3 Years 11 Months
ADC-CCM MO Partners, LLC | 01.2006 - 12.2009
  • I was successfully managed by an offsite Property Manager in a 220,000 square foot office park.
  • Assist commercial realtors (CB Richard Ellis) to show space.
  • Manage cleaning crew with daily building inspections and interface with their company.
  • Material and vendor procurement, price negotiations, lease abstraction, audit, GL code accounts payable (saving 15% in correcting vendor errors), rent collections, posting, follow up if not paid until payment has been made.
  • Create tracking system for normal maintenance repairs and preventative maintenance.
  • (North Pointe Office Park)

Mortgage Loan Officer

6 Years
Corinthian Mortgage | 01.2000 - 01.2006
  • This was a paid by straight commission consultive sales position.
  • I worked with FHA, VA, FHA Streamline, Conventional and subprime lending.

Mortgage Loan Officer

6 Years
Corinthian Mortgage | 01.2000 - 01.2006
  • This was a paid by straight commission consultive sales position.
  • I worked with FHA, VA, FHA Streamline, Conventional and subprime lending.

Education

BA - English

UMKC

Accounting - Computer Science

Maplewoods College | 01-1996

Accounting, Internet Research

State License - Real Estate

Browns Real Estate School | 01-2012

Food Handlers Certificate

Skills

Administrative operations coordination
Administrative coordination
Payment reconciliation
Property management expertise
Senior executive assistance
Project execution management
Strategic problem-solving skills
Analytical strategy development
Meticulous attention to specifics
Proficient in MS Office Suite
Technical proficiency in computer systems
Advanced Excel proficiency
Microsoft Word expertise
Slide creation expertise
Quicken
Adobe
Quickbooks
Appfolio
Yardi
SalesForce
Outlook
Buildium
Experience with Windows environments
Lawson
Attentive listener
API
Detail-oriented data management
Content editing
Compliance audit
GL Coding
Organizational Skills
Data Navigation
Budget Management
Team builder
Effective team contributor
Fostering collaborative relationships
Competency development
Advanced Excel formula design

Accomplishments

  • Documented and resolved [Issue] which led to [Results].
  • Supervised team of [Number] staff members.
  • Collaborated with team of [Number] in the development of [Project name].

Interests

Animal Welfare Advocacy
Fundraising Events
Homelessness Outreach

Timeline

Contractor

Allied OneSource
06.2023 - 03.2025Read More

Contractor

Allied OneSource
06.2023 - 03.2025Read More

Social Security Payee Specialist

Breakthrough House
09.2021 - 05.2023Read More

Social Security Payee Specialist

Breakthrough House
09.2021 - 05.2023Read More

Senior Administrative Assistant

KDHE Contractor
02.2020 - 08.2021Read More

Senior Administrative Assistant

KDHE Contractor
02.2020 - 08.2021Read More

Property Manager

Yarco, Inc
10.2019 - 01.2020Read More

Property Manager

Yarco, Inc
10.2019 - 01.2020Read More

Private Duty Case Manager

Private Duty Case Manager
10.2018 - 10.2019Read More

Private Duty Case Manager

Private Duty Case Manager
10.2018 - 10.2019Read More

Leasing

BG Multifamily
06.2017 - 08.2018Read More

Leasing

BG Multifamily
06.2017 - 08.2018Read More

Owner

Jerky Genius
01.2016 - 10.2018Read More

Owner

Jerky Genius
01.2016 - 10.2018Read More

Contract Project Manager

Contract Project Manager
08.2015 - 07.2017Read More

Contract Project Manager

Contract Project Manager
08.2015 - 07.2017Read More

Sales Administrator

TruGreen
02.2015 - 03.2016Read More

Sales Administrator

TruGreen
02.2015 - 03.2016Read More

Licensed Executive Assistant

NAI Sullivan Group
07.2012 - 10.2014Read More

Licensed Executive Assistant

NAI Sullivan Group
07.2012 - 10.2014Read More

Assistant Manager/Leasing

Pheasant Run Apartments
01.2010 - 07.2012Read More

Assistant Manager/Leasing

Pheasant Run Apartments
01.2010 - 07.2012Read More

Assistant Manager

ADC-CCM MO Partners, LLC
01.2006 - 12.2009Read More

Assistant Manager

ADC-CCM MO Partners, LLC
01.2006 - 12.2009Read More

Mortgage Loan Officer

Corinthian Mortgage
01.2000 - 01.2006Read More

Mortgage Loan Officer

Corinthian Mortgage
01.2000 - 01.2006Read More

Food Handlers Certificate
Read More

UMKC

BA from English
Read More

Maplewoods College

Accounting from Computer Science
Read More

Browns Real Estate School

State License from Real Estate
Read More
Stephanie Wilson