Stephanie D. Lindsey
University of Central Oklahoma
Amarillo,TX
33
years of professional experience
Work History
Administrative Assistant
1 Year- Managed schedules and coordinated appointments for faculty and staff to enhance operational efficiency.
- Developed and maintained filing systems ensuring organized access to critical documents and resources.
- Assisted in the preparation of reports, presentations, and correspondence to support departmental initiatives.
- Implemented office procedures that improved workflow and reduced processing time for administrative tasks.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
- Maintained inventory of office supplies and placed orders.
- Enhanced office environment, organizing spaces for better workflow and employee comfort.
- Managed scheduling for executive team, balancing complex calendars to ensure optimal use of time.
Administrative Associate V
1 Year 8 Months- Builds and maintains strong relationships with students, faculty and staff; processes incoming and outgoing mail; maintains all office files (students, financial, correspondence) and email or hard copy correspondence with students; accepts, prints and processes new student applications; schedules appointments and monitors calendars for the Honors Coordinator and Academic Director; maintains and purchases all items for the department and prepares and processes all requisitions; answer phones, assists students and maintains the Attebury Honors Program space.
- Maintains 7-10 departmental accounts and budgets, including entry of credits and debits, ensuring that funds are available to pay upcoming expenses, keeping the Honors Director and Coordinator advised of budget balances and activity, and balancing each account monthly by comparing to a budget report.
- Allocates and reports procurement card usage each month.
- Prepares, processes and maintains travel requisitions and vouchers for the Honors Coordinator and Academic Director, as well as for faculty member who participate in our student travel. This includes making travel arrangements for students.
- Coordinates semester student events.
- Assists in the coordination of the new student Honors Previews and activities during new student orientation and other recruitment opportunities. Coordinate the honors graduation reception.
Administrative Associate IV
2 Years 6 Months- Provides administrative support to all members of the Residential Living Team.
- Acts as a receptionist for the office; greets student, parents and colleagues; answers and directs telephone calls; answers complex questions related to residential living.
- Responds appropriately to the needs of the internal and external customers.
- Responsible for Application and Occupancy Reports.
- Responsible for exemptions of students.
- Responsible for the money handling of “holds” put on student accounts.
- Operates office equipment such as a personal computer, copy machine, etc.
- Responsible for keeping up with inventory of office supplies.
- Create a housing deposit listing daily.
Coordinator
2 Years 3 Months- Provide administrative assistance to the Associate dean for the Faculty Enhancement.
- Coordinate travel, key contacts, meeting, events, supplies and necessary documents.
- Purchase supplies, pay invoices, reconcile purchasing card statement for the department.
- Provide support to the Faculty Enhancement committee. Prepare and post committee minutes.
- Provides administrative support for committee activities, including workshops, new faculty orientation and faculty retreat. Manage meeting arrangements, material, and evaluations.
- Staff support for the Simulation center.
- Maintains schedules process job requisitions, provide payroll documentation for standardized patients.
- Coordinates required HSC training for SPs.
- Submit purchase orders for consumable productions in the SIM center.
- Maintains file management system.
Dental Instructional Clinic Supervisor
9 Years 9 Months- Specialized in dental clinic sterilization and to oversee and comply with OSHA mandates and infections control management in the dental hygiene clinic.
- Perform and document all activities related to bio-hazard and infections control management.
- Perform routine maintenance on all dental equipment as well as do minor repairs on all such equipment and responsible for contacting maintenance or specialized technician for an estimate when repairs are needed.
- Order all supplies for the dental clinic and front office.
- Work within a budget to maintain operating supplies, maintain an accurate supply inventory record and comparison shop for quality and value.
- Maintain a good working relationship with vendors.
- Create all requisitions and send to the program director for approval.
- Coordinate with personnel and the clinic coordinator to conduct safety training for faculty, staff, and students.
- Participated in annual OSHA, CPR, and HIPAA emergency protocol updates.
- Participate in professional development activities and dental related continuing education.
- Assist in special projects such as Mock Boards and the CRDTS exam, as well as Community Outreach projects and job fairs.
- Interact professionally with students, staff, and faculty as well as exhibit excellent organizational skills.
- Managed a budget in excess of $25,000 annually.
3 Years 2 Months
- Professionally greet and welcome patients and their friends/family.
- Register and schedule appointments. Answers, screens, and direct all incoming calls to appropriate personnel relaying messages between patients and clinical staff.
- Adhere to confidentiality state, federal, and HIPPA laws and guidelines with regards to patient’s records.
- Obtain precertification/preauthorization information.
7 Years 5 Months
- Prepare patients and operatories for dental procedures.
- Expose radiographs and film.
- Transfer instruments to the dentist during procedures.
- Educate patients on dental conditions, procedures, oral care, and hygiene practices to promote long term dental health.
- Serve as front desk reception in absence of receptionist.
- Document all procedures done, accurate records.
Education
High School
Skills
Meticulous (attention to detail)
Self-directed
Professional and mature
Resourceful
Dedicated team player
Strong interpersonal skills
Understands grammar
Self-starter
Reliable
Dependable
Trust-worthy
Loyal
Compassionate
Timeline
Administrative Assistant
University of Central Oklahoma
08.2025 - 08.2026Read More
Administrative Associate V
West Texas A&M University-Attebury Honors Program
08.2022 - 04.2024Read More
Administrative Associate IV
West Texas A&M University-Residential Living
02.2020 - 08.2022Read More
Coordinator
Texas Tech University Health Science Center-School of Pharmacy
01.2016 - 04.2018Read More
Dental Instructional Clinic Supervisor
Amarillo College-Dental Hygiene Program
08.2005 - 05.2015Read More
Harrington Cancer Center
03.2002 - 05.2005Read More
Gregory E. Harrison, D.D.S.
10.1993 - 03.2001Read More
Canyon High School
High School
Read More