Stephany Lopez
Fremont,CA
Summary
Administrative Assistant with over three years of experience managing business office functions and providing executive level support to principals and clients. Systematic Administrative Assistant with successful experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Overview
6
6
years of professional experience
1
1
Certification
Work History
ADMINSTRATIVE ASSISTANT
PRIME ELECTRIC
03.2020 - 08.2022
- Scheduling appointments and maintaining appointment calendar
- Coordinating meetings and organizing catering and room bookings
- Manage employee and onboarding/offboarding for entire field department
- Write & format reports & project management
- Prepare and submit expense reports and reimbursements
- Maintain logbooks for field employees and warehouse
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Scheduled office meetings and client appointments for staff teams.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Organized weekly staff meetings and logged minutes for corporate records.
- Monitored supervisor's work calendar and scheduled appointments, meetings and travel.
- Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
- Restocked supplies and submitted purchase orders to maintain stock levels
- Executed record filing system to improve document organization and management
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors
- Updated spreadsheets and databases to track, analyze and report on performance and sales data
ACCOUNTS PAYABLE FRONT DESK PROJECT ACCOUNTANT
THE CORE GROUP
06.2018 - 03.2020
- Efficiently process vendor invoices and maintain up-to-system
- Coordinate approval processes of all accounts payable invoices
- Monitoring progress of projects, investigating variances, approving expenses, project billings are issued to customers and payments collected
- Verify details of transactions and total account balances
- Keeping office secure by following procedures, monitoring logbooks, and issuing visitor badges
- Scheduling appointments and maintaining appointment calendar
- Coordinating meetings and organizing catering and room bookings
- Assisted employees with filling out expense reports.
- Balanced accounts associated with accounts payable process.
- Prepared working papers, reports and supporting documentation for audit findings.
- Processed accounts payable through netsuite platform.
FRONT DESK COORDINATOR
ROBERT HALF
02.2018 - 06.2018
- Maintained executive managers calendars by planning and scheduling conferences, teleconferences, and travel
- Answered high volume phone calls, booked appointments, and greeted clients
- Provided office support services to ensure efficiency.
Teacher
TEACHER | IES LANGUAGE FOUNDATION
10.2017 - 02.2018
- Fostered a classroom environment conducive to learning and promoting excellent student/teacher interaction
- Tutored students throughout the academic year.
- Kept students on-task with proactive behavior modification and positive reinforcement strategies.
- Incorporated multiple types of teaching strategies into classroom.
- Planned and implemented integrated lessons to meet national standards.
- Promoted physical, mental and social development using classroom games and activities.
Assistant Teacher
TEACHER AIDE AND COUNSELOR | YMCA
03.2017 - 02.2018
- Organized activities and served as mentor for attending youth
- Developed and maintain cooperative and supportive relationships with parents, school staff, volunteers and youth
- Worked with teachers to design lesson plans and coordinate activities for classes, consistently noting successful ideas and identifying areas for improvement.
- Provided one-on-one and group-based learning support to maintain student progress and development.
- Kept students on-task with proactive behavior modification and positive reinforcement strategies.
- Performed staff monitoring duties such as overseeing recess, lunch and daily student intake and dismissal.
- Collaborated with instructor to assist lesson and curriculum planning efforts.
Education
BACHELOR - History
05.2017
ASSOCIATE’S DEGREE - History
06.2011
Skills
- Administrative support
- Calendar Management & Appointment Coordination
- Invoice Processing & Billing
- Travel arrangements
- Research and Analytical Skills
- Google Drive
- Document and File Management
- Microsoft Office, Outlook, Excel
- High-Volume Phone Inquiries
- Data Entry Documentation
- Meeting Minutes
- Mail Management
- Meeting Planning
- Multi-Line Telephone Systems
- Multitasking and Time Management
- Sage
- Dependable and Responsible
Certification
Fire Marshal Training
Child abuse Prevention Training
First Aid and CPR/AED Training
2
Languages
Spanish
Native or Bilingual
Timeline
ADMINSTRATIVE ASSISTANT - PRIME ELECTRIC
03.2020 - 08.2022
ACCOUNTS PAYABLE FRONT DESK PROJECT ACCOUNTANT - THE CORE GROUP
06.2018 - 03.2020
FRONT DESK COORDINATOR - ROBERT HALF
02.2018 - 06.2018
Teacher - TEACHER | IES LANGUAGE FOUNDATION
10.2017 - 02.2018
Assistant Teacher - TEACHER AIDE AND COUNSELOR | YMCA
03.2017 - 02.2018
SAN FRANCISCO STATE UNIVERSITY - BACHELOR, History
OHLONE COMMUNITY COLLEGE - ASSOCIATE’S DEGREE, History
Fire Marshal Training
Child abuse Prevention Training
First Aid and CPR/AED Training
2
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