Susan Brouwer
Summary
Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals. .
Overview
11
11
years of professional experience
1
1
Certification
Work History
FACILITIES SPECIALIST
HUDSON PUBLIC SCHOOLS
08.2021
- Ensure timely entering of invoices for supplies, materials, leases, utilities, services, Facilities Staff reimbursements, etc
- Into accounting software
- Assist with the preparation of procurements and bid documents, requests for proposals, correspondence with bidders, drafting bid advertisements, attending bid openings, and compiling bid specification documents
- Process invoices for Town Warrant Article projects and ensure proper file keeping
- Keep copies of all approved invoices, contracts, and procurements
- Create monthly expense reports and assist with quarterly budget projections
- Process Facilities Rental Request applications
- Maintain the Smart EDU Maintenance Support System (MSS) Software.
ADMINISTRATIVE ASSISTANT
WORCESTER COUNTY SHERIFF'S OFFICE
05.2020 - 08.2021
- Review policy and procedures of Sheriff's Office in preparation for various audits
- Assist in preparing facility for audits
- Assist the Special Sheriff with preparation for various law cases
- Type, record and file reports, forms, legal documents, correspondence, etc
- Respond to public record requests, inquiries from employees, families of inmates, attorneys, and other external parties
- Maintain all departmental records, files, copies, and process purchase orders
- Perform clerical functions associated with the facility's mail and facility's records department
- Perform computer data entry work and compile statistics
- Answer the department telephone, take messages and provide information as appropriate.
EXECUTIVE ASSISTANT
TOWN OF HOPEDALE
11.2013 - 05.2020
- Served as a confidential key member of the Administrative Team
- Responsibilities included office management, Worker's Compensation, FMLA, procurement of services, accounts payable and receivable, and licensing
- Kept all executive records including all personnel files, licenses, regular and executive minutes, contract and bid documents
- Processed all invoices for the Town Administrator, Board of Selectmen, and all Town-owned Facilities
- Responsible for all Board of Selectmen issued licenses
- Prepared applicants for public hearings and approval process.
Administrative Assistant
Town Of Northbridge
Department Of Public Works
09.2010 - 11.2013
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Created and maintained databases to track and record contractor licenses.
- Streamlined invoice processing procedures to ensure timely payment of vendors.
- Managed travel and expense reports for staff members, ensuring accurate documentation of spending.
- Managed department budgets for Highway, Water and Sewer Departments and generated financial reports for management review.
- Negotiated contracts with vendors and suppliers for office supplies, equipment and services.
- Liaised between clients and vendors and maintained effective lines of communication.
Education
Health Sciences And Accounting
Quinsigamond Community College
Worcester, MAHealth Sciences
Worcester State University
Worcester, MASkills
- Excellent communication skills
- Customer service
- Strong analytical skills
- Detail-oriented
- Excellent time management skill
- Prioritization and problem-solving
- Organization and planning
- Research and analysis
- Attention to detail
- Discretion
- Budget Administration
- Project Management
Accomplishments
- Used Microsoft Excel to develop budget tracking spreadsheets.
Certification
- MCPPO Training - (will be completed June 25, 2024
- Notary Public - Commission expires March 24, 2028
Additional Information
Volunteer Experience
Member of the Northbridge School Committee May 2002 - May 2012
Member of the Northbridge Housing Authority May 2017 - March 2021
Timeline
FACILITIES SPECIALIST
HUDSON PUBLIC SCHOOLS
08.2021
ADMINISTRATIVE ASSISTANT
WORCESTER COUNTY SHERIFF'S OFFICE
05.2020 - 08.2021
EXECUTIVE ASSISTANT
TOWN OF HOPEDALE
11.2013 - 05.2020
Administrative Assistant
Town Of Northbridge
09.2010 - 11.2013
Health Sciences And Accounting
Quinsigamond Community College
Health Sciences
Worcester State University