Susan Rainka
Summary
Meticulous bookkeeper with expertise in financial management and record-keeping. Demonstrated success in optimizing invoicing processes and ensuring prompt payments, enhancing cash flow and operational efficiency.
Overview
35
35
years of professional experience
Work History
Bookkeeper
Robert Half
Albany, NY
10.2024 - 06.2025
- Managed daily financial transactions and maintained accurate records.
- Processed invoices and ensured timely payments to vendors.
- Assisted in reconciling bank statements with company accounts.
- Utilized accounting software for bookkeeping tasks and data entry.
- Supported month-end closing processes by preparing necessary documents.
- Collaborated with team members to streamline invoicing procedures.
- Maintained organized files for financial documentation and reports.
- Communicated with clients regarding billing inquiries and payment issues.
- Processed accounts payable and receivable transactions.
- Performed basic accounting, payroll and bookkeeping services to manage business operations.
Bookkeeper
Commercial Investigations
Latham, NY
10.2023 - 08.2024
- Managed daily financial transactions and maintained accurate records.
- Processed invoices and ensured timely payments to vendors.
- Assisted in reconciling bank statements with company accounts.
- Utilized accounting software for bookkeeping tasks and data entry.
- Supported month-end closing processes by preparing necessary documents.
- Maintained organized files for financial documentation and reports.
- Communicated with clients regarding billing inquiries and payment issues.
- Performed basic accounting, payroll and bookkeeping services to manage business operations.
- Processed accounts payable and receivable transactions.
- Conducted monthly bank reconciliations.
- Ensured accuracy in all accounting entries and records.
- Entered deposits, credit card charges and sales entries to facilitate cash management.
- Generated invoices for clients and tracked payments received from customers.
- Performed month-end closing activities.
Administrative Manager
Doyle Security
Albany, New York
12.2020 - 01.2023
- Coordinated administrative operations for security service projects.
- Developed and maintained office filing and record-keeping systems.
- Oversaw procurement of office supplies and security equipment.
- Implemented process improvements for administrative workflows.
- Assisted in budget preparation for administrative functions.
- Maintained communication with clients regarding service updates and inquiries.
- Oversaw the maintenance of office equipment, supplies, and facilities.
Office Manager
Hart Alarm Ltd
Watervliet, NY
06.1990 - 12.2020
- Managed daily office operations and ensured efficient workflow across departments.
- Oversaw inventory management and ordered supplies to maintain stock levels.
- Maintained office records and updated filing systems for easy access.
- Developed and implemented office policies to streamline processes and enhance productivity.
- Supervised administrative staff, providing guidance and support in daily tasks.
- Prepared reports on operational activities for upper management review.
- Handled vendor relationships, negotiating contracts to secure favorable terms.
- Maintained filing system for records, correspondence and other documents.
- Answered phone calls, responded to emails, routed mail and coordinated courier services.
- Managed office inventory and placed new supply orders.
- Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.
- Monitored payments due from clients and promptly contacted clients with past due payments.
Education
Bachelor of Science - Psychology
Siena College
Loudonville05-1990
Skills
- Financial reporting and analysis
- Bank reconciliation and accounts payable
- Invoice processing and data entry
- Accounting software proficiency
- Budget preparation and management
- Inventory oversight
- Time management and organization
- Problem solving and critical thinking
Timeline
Bookkeeper
Robert Half
10.2024 - 06.2025
Bookkeeper
Commercial Investigations
10.2023 - 08.2024
Administrative Manager
Doyle Security
12.2020 - 01.2023
Office Manager
Hart Alarm Ltd
06.1990 - 12.2020
Bachelor of Science - Psychology
Siena College