Sydney Collins
Franklin,TN
Summary
Highly organized Executive Assistant with notable experience in top-tier organizational support managing complex calendars, coordinating international travel, and overseeing high-level meeting preparation. Strong administrative skills including proficiency in MS Office Suite and CRM systems. Proven ability to handle sensitive information with discretion and maintain confidentiality. Demonstrated success in improving organizational processes, enhancing productivity, and implementing strategic solutions for efficiency.
Overview
19
19
years of professional experience
Work History
Consultant
Sydney Collins Design
Franklin, TN
04.2024 - Current
- Consult with businesses in choosing the best selections for their budgetary criterion.
- Create sophisticated presentations for clients
- Solely handle all bookkeeping and client correspondence.
- Work to ensure proper building codes are adhered to while achieving the most superior design possible.
- Ensure compliance with local, state, and federal regulations.
- Analyzed industry trends to develop competitive strategies.
- Ensured compliance with local, state, and federal regulations.
- Prompt and professional response to client correspondence
Project Coordinator
The Kingston Group
Nashville, TN
08.2022 - 04.2024
- Inputting and implementation of selection of all materials.
- In charge of client management from development thru completion of project
- Participated in brainstorming sessions to develop creative solutions for challenging problems.
- Provided technical guidance on design projects from concept through completion.
- Analyzed customer feedback to identify areas of improvement for product designs.
- Extensive client "handholding" and management
Owner
Sydney Collins Interiors
Franklin, TN
06.2020 - 08.2022
- Enhanced client mining and management processes.
- All Design selections, pricing, curating and creation of concept boards
- Liaised with subcontractors and contractors
- Regularly work with AutoCAD doing furniture layouts, making changes for remodeling and designing cabinetry
- Researched potential partners in order to expand services offered.
- Developed strategic plans to increase profitability and efficiency.
- Decided to take a job I was offered at The Kingston Group because I missed working with people and wanted to get stronger at construction.
Project Manager
Alcott Interiors
Nashville, TN
04.2019 - 06.2020
- Met with clients and did initial consultationse
- Project management for large projects, liaising with the contractor and vendors to assure smooth progress on new-build projects
- Monitored progress of each project to ensure timely delivery of deliverables in accordance with established quality standards.
- Negotiated contracts with vendors and suppliers based on company objectives and budget constraints.
- Drafted reports summarizing progress made on projects for review by executive leadership team.
- Maintained records of all documents related to each project including specifications, change orders, invoices.
- Participated in cross-functional teams responsible for developing innovative solutions for complex problems.
- Coordinated resources across multiple departments and teams as needed for successful completion of projects.
- Created and implemented processes to ensure successful completion of projects.
- Was laid off during COVID
Project Manager
Mitchell Barnett Architect, PC
Nashville, TN
07.2018 - 04.2019
- Developed and implemented design plans for residential clients, including selection of materials, finishes and furnishings.
- Reviewed blueprints and structural specifications to determine the best interior design solution.
- Coordinated with contractors and other professionals on construction projects.
- Coordinated with contractors and vendors to ensure timely completion of projects.
- Assisted with selecting appropriate materials such as paint colors, wall coverings, flooring options, lighting fixtures and window treatments.
- Worked closely with vendors to source products at competitive prices while maintaining quality standards.
- Managed multiple projects simultaneously while meeting tight deadlines set by clients.
- Attended regular meetings with team members throughout the duration of each project.
- Left this job because there were payment issues regularly, and I needed a steadier paycheck.
Executive Assistant
Eric Ross Interiors
Nashville, TN
02.2017 - 07.2018
- Maintained sample library and sourced new fabric
- Checked pricing and stock of selections, including complex custom furniture
- Handled all the item ordering for projects, and tracked all items meticulously until delivery
- Assisted with design and selections for projects
- Wrote a book proposal for Eric which landed him a book deal
- Handled marketing pieces, blog schedule, and editing for Eric’s book Enduring Southern Home
- Intensely involved with installs; considered the master of built-ins and china cabinets
- Ran lead on styling and coordination of photo shoots
- Built presentations for clients and helped Eric present and sell his vision
- Kept detailed lists of all items used in installs and produced detailed invoices for clients after installs
- Prepared and coordinated the logistics of all furniture delivery and install days
- Eric and I are still close friends to this day and speak everyday- I left to pursue the next step in my career with Eric’s blessing.
Executive Assistant to the Managing Partner
The Buffkin Group
Brentwood, TN
09.2014 - 02.2017
- Assisted very busy CEO with heavy calendar management, email correspondence, managing search process
- Pulled company-wide reports as needed for CEO
- Heavy travel coordination
- Maintained a high level of discretion with confidential information
- Tasked with liaising with Partners and Associates to ensure brand standards are met in any collateral that is sent to clients
- In charge of designing and creating all job specs and client presentations
- Working on re-branding company with COO
- Completely re-designed company’s website with a branding company in New York
- Planned special events hosted by our company
- Scheduled calls between managing partner and people around the world in miscellaneous time zones
- In charge of massive information organization with managing partner personally in charge of 10+ searches at a time
- Handled logistics of all interoffice meetings and events; basically a “cruise director”.
Executive Assistant to the President
NorthStar Studios
Nashville, TN
07.2012 - 06.2014
- Handled President’s schedule, travel and appointments
- Designed all presentations for the President and Executive team
- Interfaced with all guests and talent in facility and made sure their experience was a good one
- Reconciled executive credit card statements every month
- Composed marketing budget and handled all national press releases
- Re-branded entire facility, including new logo and new sales materials
- Tasked with new content development within studio
- Single-handedly planned a major corporate events with 600+ attendees, revived a fledgling social media presence, in charge of all visual presentations within company, re-wrote all sales materials as well as regularly wrote articles for our website and newsletter, among other tasks given as assigned because of my ability to work swiftly and efficiently
- Led a facility redesign initiative with a $190K budget, including spearheading design conceptualizing
- Was laid off because parent company decided to sell business, otherwise I would still be there.
Office Manager
Brentwood Communications, Inc.
Brenwood, TN
09.2008 - 07.2012
- Provided marketing support for all Account Managers as well as ran point on many of the “special projects” in our company
- Coordinated all events on behalf of our company, both large and small
- Produced all marketing research compilations, as well as wrote analysis and summaries for our clients
- Made many collateral purchases and major intra-office purchasing
- Developed friendly professional relationships with largest clients, created many lasting systemic policies and procedures within the company
- Streamlined office presentation branding
- Left because I got an opportunity I couldn’t pass up with NorthStar.
Administrative Assistant
The Southwestern Company
Nashville, TN
11.2007 - 09.2008
- Managed District Manager’s personal calendars, serviced the supply needs of 200+ college-age students on the book field
- In charge of all manager correspondence, kept detailed records both financial and otherwise, developed more efficient (and paperless) ways to keep records for the students selling books
- Planned salesman retreats, awards banquets, and business trips, including travel arrangement
- Organized large regional meetings quarterly for 500+ managers and college students
- Prompt response with correspondence
- Co-wrote, edited, developed and designed hundred-page selling manual to train students who were signed up to sell books
- Left because I got a better opportunity closer to where I lived at Brentwood Communications.
Staff Accountant/Receptionist
Bel Air Presbyterian Church
12.2005 - 08.2006
- Promoted after four months of being the receptionist of a 60-person staff to one of two accountants responsible for all Accounts Payables for the entire multimillion dollar church
- Kept detailed records of the credit cards of all 20 staff members who were cardholders, wrote checks in a timely manner, and kept detailed schedules which I enforced upon the staff members of due dates and deadlines for any and all monthly reimbursements they were to turn in
- Also responsible for keeping detailed records with the other accountant of the weekly contributions as well as entering all data that was on credit card contributions
- Assisted in weekly bank reconciliation and assisting finance director with any and all miscellaneous tasks
- Organized family camp with Congregational Pastor
- Only left because I was finished with school and decided to move back to Nashville.
Education
B.A. in Visual Communications -
Fashion Institute of Design & Merchandising
Los Angeles, CA01.2006
Skills
- Great attention to detail
- Project Oversight
- Quality Control
- Presentation Development
- Interpersonal Communication
- Meeting planning & Scheduling
- Creative & Tenacious Problem Solver
- Efficient and resourceful with CRM software
- Articulate communicator both written and verbally
- Proficient in MS Office Suite
- Highly organized and deadline-driven
- Travel Coordination
- Self-starter
- Proficient with both Mac and PC OS
- Client Management & Customer Care
- Team Player
References
- Eric Ross, eric@ericrossinteriors.com
- Roland Lundy, roland@buffkin-baker.com
- Evin Krehbiel, evin@evinphotography.com
References
References available upon request.
Timeline
Consultant
Sydney Collins Design
04.2024 - Current
Project Coordinator
The Kingston Group
08.2022 - 04.2024
Owner
Sydney Collins Interiors
06.2020 - 08.2022
Project Manager
Alcott Interiors
04.2019 - 06.2020
Project Manager
Mitchell Barnett Architect, PC
07.2018 - 04.2019
Executive Assistant
Eric Ross Interiors
02.2017 - 07.2018
Executive Assistant to the Managing Partner
The Buffkin Group
09.2014 - 02.2017
Executive Assistant to the President
NorthStar Studios
07.2012 - 06.2014
Office Manager
Brentwood Communications, Inc.
09.2008 - 07.2012
Administrative Assistant
The Southwestern Company
11.2007 - 09.2008
Staff Accountant/Receptionist
Bel Air Presbyterian Church
12.2005 - 08.2006
B.A. in Visual Communications -
Fashion Institute of Design & Merchandising
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