Sydney Southard
Port Orchard
Summary
Strategic Executive Business Partner with 7 years of experience supporting C-suite leaders in high-growth fintech and legal sectors. Skilled in managing complex global logistics and optimizing executive calendars in regulated environments. Anticipates organizational risks to enhance executive impact through proactive problem-solving and high-level discretion.
Overview
7
7
years of professional experience
Work History
Executive Assistant to Chief Technology Officer
Filevine
Salt Lake City
03.2024 - Current
- Strategic Engineering Liaison: Act as a high-level conduit between Engineering, Product, and Business teams to ensure cross-functional alignment on mission-critical technical roadmaps.
- Executive Focus Optimization: Architected a complex, multi-time-zone "intentional calendar" system that protects deep-work blocks while maintaining agility for urgent escalations.
- Operational Risk Mitigation: Proactively identify organizational friction points and prepare the CTO with comprehensive context, data-driven options, and strategic recommendations.
- Logistics & Engagement Leadership: Direct all aspects of domestic travel, expense management, and executive offsites, serving as the primary standby resource for real-time problem solving.
- High-Stakes Autonomy: Execute special projects and business initiatives with total discretion, maintaining executive presence in fast-paced, ambiguous environments.
Procurement Manager
PoweredbyMRP
Park City
10.2023 - 03.2024
- Executed strategic sourcing initiatives that led to reduced procurement costs and enhanced vendor performance.
- Evaluated and negotiated supplier contracts, ensuring competitiveness in cost, quality, and delivery through informed decision-making.
- Partnered closely with the CEO and Finance leadership to support business operations, budgeting,forecasting, and procurement strategy.
Executive Assistant
MX Technologies
Lehi
06.2021 - 10.2023
- Regulated Fintech Partnership: Provided high-touch strategic support to the CPO and CLO within a strictly regulated financial technology landscape.
- Confidentiality & Integrity: Served as a trusted gatekeeper for highly sensitive HR and legal matters, ensuring 100% compliance with confidentiality standards.
- Complex Logistics Management: Engineered sophisticated global travel itineraries and managed high-priority cross-functional engagements for legal and people leadership.
- Process Improvement: Streamlined executive workflows and meeting cadences to improve decision-making speed across the People and Legal departments.
Paralegal
State Farm
Salt Lake City
12.2020 - 06.2021
- Supported attorneys in a high-volume legal environment, exercising judgment and discretion in handlingconfidential information.
- Drafted legal documents, pleadings, motions, affidavits, and discovery responses, ensuring accuracy and compliance.
- Managed court calendars, deadlines, and documentation, reprioritizing frequently while maintaining composure under pressure.
Student Readiness Specialist
Strayer University
Salt Lake City
07.2019 - 12.2020
- Facilitated communication as primary point of contact for prospective and enrolled students, managing high volumes of inquiries and competing deadlines.
- Counseled students through onboarding and enrollment processes, promoting clarity and successful follow-through.
- Assisted in implementing strategic initiatives to enhance student engagement.
Legal Assistant
McNeil Von Maack
Salt Lake City
01.2019 - 07.2019
- Drafted legal documents, pleadings, motions, affidavits, and discovery responses, ensuring accuracy and compliance.
- Managed court calendars and deadlines, reprioritizing tasks to ensure timely documentation under pressure.
- Tracked deadlines and prepared documentation to facilitate efficient legal proceedings.
- Exercised discretion and sound judgment in handling sensitive client information in compliance with legal and ethical standards.
- Supported attorneys in high-volume legal environment, exercising discretion in handling confidential information to maintain client trust.
Education
Bachelor of Science (B.S.) - Criminal Justice
Monmouth University
Long Branch, New JerseySkills
- Calendar management
- Travel coordination
- Meeting planning
- Stakeholder Engagement
- Project support
- Risk management
- Process improvement
- Executive Judgment
- Discretion & Decision Making
- Emotional intelligence
Extracurricular Activities
D1 Field Hockey Team Captain at Monmouth
Timeline
Executive Assistant to Chief Technology Officer
Filevine
03.2024 - Current
Procurement Manager
PoweredbyMRP
10.2023 - 03.2024
Executive Assistant
MX Technologies
06.2021 - 10.2023
Paralegal
State Farm
12.2020 - 06.2021
Student Readiness Specialist
Strayer University
07.2019 - 12.2020
Legal Assistant
McNeil Von Maack
01.2019 - 07.2019
Bachelor of Science (B.S.) - Criminal Justice
Monmouth University