Taina Pruitt
Fort Lauderdale,FL
Summary
Results-driven administrative officer specializing in project management, compliance monitoring, and budget management. Demonstrated success in leading cross-functional teams to ensure timely project delivery while adhering to company policies. Strong analytical skills with a focus on optimizing processes and enhancing operational efficiency.
Overview
9
9
years of professional experience
Work History
Administrative Officer
Broward County Highway Bridge Maintenance Division
Pompano Beach, Florida
06.2023 - Current
- Managed project timelines and deliverables for cross-functional teams.
- Coordinated stakeholder meetings to gather project requirements and feedback.
- Monitored project progress, identifying risks and proposing solutions.
- Prepared detailed status reports for management, emphasizing key milestones and addressing project challenges.
- Ensured compliance with company policies and best practices throughout projects.
- Managed multiple projects with competing deadlines simultaneously.
- Built and established strong partnerships with teams, vendors and contractors.
- Monitored progress of each project to ensure timely delivery of deliverables in accordance with established quality standards.
- Maintained comprehensive records of project documents, ensuring easy access to specifications, change orders, and invoices.
- Led meetings with internal team members, consultants and contractors.
- Forecasted, scheduled and monitored project timelines, personnel performance, and cost efficiency.
- Managed vendor and supplier contracts by assigning tasks and clearly communicating expected deliverables.
- Communicated effectively with stakeholders to ensure project goals are met on time and within budget.
- Reviewed contractual documents for accuracy and adherence to legal standards.
- Monitored contract performance and addressed any issues or discrepancies promptly.
- Maintained detailed records of contracts and amendments for auditing purposes.
- Analyzed financial data related to contracts to ensure accuracy of payments made and received.
- Monitored contractual performance to ensure timely completion of deliverables.
- Evaluated vendor proposals against criteria specified in Request For Proposals.
- Reviewed proposed contracts against established policies, guidelines, and legal requirements to identify critical issues.
- Maintained accurate records of all contracts in the organization's database system.
- Reviewed invoices submitted by suppliers and vendors for accuracy prior to authorizing payment processing.
- Negotiated contracts with outside providers to minimize costs to company and customers.
Administrative Officer
Broward County Solid Waste & Recycling
Plantation, Florida
10.2020 - 06.2023
- Oversaw inventory management to ensure supplies availability.
- Assisted in budgeting and financial reporting processes.
- Implemented office policies to enhance operational effectiveness.
- Provided guidance to junior staff on administrative tasks when required.
- Managed travel arrangements for employees attending conferences or business trips.
- Conducted staff performance evaluations to monitor progress and individual skills.
- Executed recruitment of new personnel following established guidelines.
- Implemented and monitored office policies and procedures to improve operational efficiency.
- Read through contracts, regulations and procedural guidelines to verify comprehension and compliance.
- Determined staffing requirements, interviewing, hiring and training new employees.
Office Manager
Broward county Intergovernmental Affairs
Fort Lauderdale, Florida
10.2016 - 10.2020
- Coordinated meetings and maintained schedules for intergovernmental affairs personnel to ensure effective communication and collaboration.
- Facilitated communication between various government agencies and stakeholders.
- Oversaw budgeting processes and tracked expenditures for departmental activities, ensuring alignment with financial goals.
- Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.
- Resolved customer inquiries in a timely manner while maintaining positive relationships with clients.
- Provided administrative support to management team by preparing reports and presentations that facilitated decision-making.
- Assisted with the preparation of budgets, forecasts and financial statements.
- Assisted in recruiting, onboarding and training new employees.
- Guided employees in handling difficult or complex problems.
Education
Master of Science - Intelligence Management
Henley-Putnam University
San Jose, CA05-2010
Bachelor of Science - Government
U.S. Coast Guard Academy
New London, CT12-1996
Skills
- Project management
- Budget management
- Contract management
- Compliance monitoring
- Financial analysis
- Procurement management
- Milestone tracking
- Stakeholder communication
- Written communication
- Contract negotiation
Languages
English
Professional
Spanish
Native/ Bilingual
Timeline
Administrative Officer
Broward County Highway Bridge Maintenance Division
06.2023 - Current
Administrative Officer
Broward County Solid Waste & Recycling
10.2020 - 06.2023
Office Manager
Broward county Intergovernmental Affairs
10.2016 - 10.2020
Master of Science - Intelligence Management
Henley-Putnam University
Bachelor of Science - Government
U.S. Coast Guard Academy