TANIA LOO
KATY,TX
Summary
Coachable, Passionate, Innovative, problem solver, deadline-driven with a commitment to integrity. Analytical and meticulous Finance Manager with more than 20 years of experience in GL, AR, AP, Payroll, FA, budgeting, forecasting, analysis, reporting, process improvement, money management, and communication. Adaptable in terms of learning modern technologies and accounting strategies. Advanced knowledge of regulatory compliance with a proven track record of partnering with executives and business leaders to identify vulnerabilities and create corrective actions. Ability to streamline processes and improve efficiency. Collaborative and team-oriented with excellent communication and interpersonal skills to foster strategic partnerships and promote company reputation.
Overview
11
11
years of professional experience
Work History
Finance, TAX & COMPLIANCE Manager
SUBSEA 7 US LLC
09.2014 - Current
- Led and managed USA, Trinidad, and Guyana (10) entities' financial statements, ensuring accuracy and compliance with US GAAP
- Led 5 days ME, QTR, and YE general ledger close
- Led and managed GL, Tax, AP, Fixed Assets, Payroll JE, BS benchmark analysis, and support to Project Cost Control team in any client invoice issues (AR)
- Led and prepared GOM group of entities Consolidated: Legal Entity Forecast (US managed cost centers), Budget US managed cost centers (1-5 years), Region Vessel Utilization Report Analysis, monthly financial presentation (Revenue, EBITDA, NOI), explanations of Latest Thinking Forecast (LTF) Vs Prior LTF & LTF VS Budget, Qtrly OH analysis
- Provide essential support to business units by offering financial insights, conducting business performance analysis, and developing financial models for their respective initiatives
- Led and managed the GOM Control Operating Procedure for group of entities (10)
- Streamlining BS reconciliation process from 10-day format to 2-day format and 8 analysis
- Coach GL team to lead BS Benchmark monthly meeting analysis
- Reviewing significant BS GL accounts variances and explanations
- Preventing material misstatements minimizes risk, and provides confidence, integrity, and trust in financial reporting
- Follow BS monthly actions
- Implemented and streamlined Travel and Entertainment policy and AMEX expenditure policy
- Support Inventory 7 implementation in group SharePoint to monitor organization's fixed assets, and non-fixed around the globe: qty, assigned serial numbers, entity owner, value, condition, user, period, original PO value, FMV, physical inspection date, picture, etc.
- Led and managed team of 4 (initially 11), hired, coached, trained, and cross-trained the accounting team
- Mentor the team's annual goals outlining clear expectations and reviewing their Annual Performance Evaluations
- Foster a collaborative and productive work environment
- Monitor Finance team SharePoint site keep the team communications channel: Duties Calendar deadline, appoint responsible team, time-off, team raise issues/concerns, actions, and activities of the week, ME, QTR, YE
- Implement the ADP Payroll-Based Journal worksheet
- Generate “Drill Down Report” per PL accounts for 550+ employees and ~1k Offshore Employees
- Ensure accurate and timely processing of bi-weekly payroll JE
- Collaborate with the Payroll team setting up new Employees in a new USA Jurisdiction: @State Level: Federal Tax ID number, State Local Tax ID Number, State Unemployment ID Number, and Workers’ Compensation Account number
- Collaborate with the Offshore Personnel Income Tax (PIT) compliance Process, and open communication with external advisors to initiate local compliance filling, extensions, payments, etc
- Analyzed the Payroll balance sheet accounts 401k, FSA, EE Taxes, WHT, Life Insurance, Medical Benefits, etc., and investigated aged, uncleared balances
- Coordinate and respond to internal and external audits, for the GOM entities ensuring compliance with accounting standards and legal requirements
- Address audit findings and implement corrective actions
- Support the Payroll department in any department-related Audit, Texas Workforce Commission
- Interface with outside audit firms(s), banks and lessors, and casualty/liability insurance agent(s)
- Led SAP VIM production implementation (AP) Improved vendor’s invoice processing time from 10 days to 24 hours
- Improving the overall project milestones, cost, and client invoicing
- Led the GOM Region SAP concur implementation for the Employees' T&E
- Create awareness of the T&E policy, including sections of the T&E policy in Concur
- Improve processing time from 15 days to an average of 2 days
- Collaborate with SAP Hana R2R trans4mation financial systems, processes, and procedures to enhance efficiency, accuracy, and data integrity
- Implement One Source Tax filling and planning
- Led 2 mergers and acquisitions preparation of the Legal Entity Integrity Plan- LEIP, prepared and evaluate tax implications or better of- position if an organization is going to be closed, prepared narratives and step-by-step Journal Entries to execute the process, and work with the legal department to complete the entity documentation dissolution
- Close entities in the accounting system, IRS, and State level
- Collaborate with the tender team in the bid evaluation, providing insightful recommendations for various profitability drivers, including revenue, margin, expense management, and working capital management
- Oversee direct and Indirect tax compliance and planning, CIT quarterly estimated tax calculations, and payments for the USA Group, Trinidad, Guyana, and the Group international entities doing business in the USA
- Revision and Analysis of the Organization Transfer Pricing, Base Erosion and Anti abuse tax (BEAT), IC agreement annual revision, WHT tax calculation, filling, and payments
- Successfully defended tax position, resulting in no assessments from the IRS and State for multiple years
- Forms: 1120, 1120F, 5472, 1099, 1042, 1042-S,720, State Taxes apportionment calculation, S&U Tax for TX, LA, AL
- FL
- Property Tax renditions, T&T VAT, WHT, GFL and others.
Financial Controller of Americas
MALVERN INSTRUMENTS INC.
03.2013 - 08.2014
- Led and managed a United States, Canada, and Mexico group of entities (5)
- Implemented and streamlined accounting closing, month-end statutory, and IFRS financial statements
- Coordinate monthly cycle count and quarterly inventory of finished goods, demo stock, and consignment stock
- Review monthly cost center performance and discuss results with their senior management
- Develops and maintains relations with local and international banks, insurance, and leasing companies
- Coordinate, planning, and preparation of annual operating targets/budget and supporting schedules
- Coordinate annual internal and external audit
- Calculation of complex bonus schemes- sales force
- Implemented and Streamlined organization's intercompany contract agreements based on the “arm's-length principle” for transfer pricing
- Drafts corporate policies and procedures for local and international finance and accounting as needed
- Implemented and streamlined process for the organization's financial models to operate in Latin America -Mexico
- Projects cost analysis/cost-benefit, ROI, and other risk analysis
- Partner with the organization's functional teams: HR, Commercial, Supply Chain, Tax, Treasury, Legal, IT on new international business initiatives
- Prepare schedules for Federal and state tax returns on a timely basis, and respond to requirements of external regulatory authorities and agencies
- Managed payroll data entry and processing for 100+ employees to comply with predetermined company guidelines
- Worked with six executives to create an annual budget and track actual expenses against projected expenses.
Education
Master’s in business administration- Finance, Accounting Concentration -
University of Saint Thomas
Houston, TX12.2011
Accounting Certificate | Accounting And Finance -
Cypress & Fullerton College
Cypress, CA12.2003
Certified Public Accountant | Accounting -
Public Accountants School of Lima
Lima, Peru12.1995
Bachelor in Accounting | Accounting And Business Management -
National University of San Marcos
Lima, Peru12.1994
Skills
- Financial Statements Reporting & Modeling
- Forecasting, Planning, Budgeting
- Excel, word, PowerPoint, SharePoint
- Auditing, Internal controls, process improvement
- US GAAP, SOX, IFRS
- Communication, Collaboration, Benchmark
- Strategic decision support Holistic view
- Accountable, deliver consistent results
- Capital Expenditure, Cash management
- Strong financial acumen
- Problem-solving
- Project Management
- ERP, SAP, Oracle, BI, Hyperion and more
- Risk Analysis
- Bilingual with fluency in English and Spanish
- Innovative, proactive response to change
Timeline
Finance, TAX & COMPLIANCE Manager
SUBSEA 7 US LLC
09.2014 - Current
Financial Controller of Americas
MALVERN INSTRUMENTS INC.
03.2013 - 08.2014
Master’s in business administration- Finance, Accounting Concentration -
University of Saint Thomas
Accounting Certificate | Accounting And Finance -
Cypress & Fullerton College
Certified Public Accountant | Accounting -
Public Accountants School of Lima
Bachelor in Accounting | Accounting And Business Management -
National University of San Marcos
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