Tanya R Swan
PO Box HM 2870,Bermuda
Summary
A highly skilled professional with extensive experience in executive administration and project coordination. Proven track record in managing complex scheduling, capturing high-level ideas, and translating them into actionable tasks. Combines strong technical expertise with exceptional organizational skills to enhance operational efficiency and support leadership objectives.
Overview
31
31
years of professional experience
Work History
Technical Consultant
Ministry of Education and Development
01.2005
- Provided technical support and user training.
- Managed administrative workflows and documentation.
Executive Assistant (Temp)
Office of Chief Medical Officer
Bermuda
11.2024 - Current
- Supported the Chief Medical Officer with high-level administrative tasks.
- Captured meeting discussions and managed sensitive communications.
Recording Secretary (Part-Time/Contract)
Cedarbridge Academy
05.2018 - 12.2024
- Transcribed meetings and maintained official records.
- Assisted with preparation of presentation materials and board scheduling.
Executive Assistant (Temp)
Office of the Bermuda Ombudsman
10.2021 - 07.2022
- Coordinated schedules and screened communications for the Ombudsman.
- Formatted internal communications and organized office procedures.
Project Consultant
Estera
03.2019 - 08.2019
- Prepared meeting packages and minutes for committees.
- Managed compliance documentation and administrative support.
Sales & Marketing Administrator (Temp)
Burrows & Lightbourn
05.2017 - 09.2017
- Provided direct administrative support to the COO and Sales & Marketing teams.
- Redeveloped the performance management bonus matrix and revamped company forms.
- Assisted with recruitment, staff event planning, and the development of training manuals.
HR Administrator (Temp)
Bank of Butterfield
09.2016 - 03.2017
- Completed the 2016 Bermuda Government Census Survey for the entire company.
- Processed and verified bi-weekly payroll via SAP (over $1M) and created detailed procedural documentation.
- Prepared files for external audit and managed stock option requests and employee insurance mailings.
Systems Support Officer
Department of Human Resources, Bermuda Government
04.2007 - 06.2008
- Provided first-level IT support and assisted the ITO Project Manager with the HRIS implementation.
- Generated key reports for the civil service and maintained recruitment tracking databases.
- Updated the departmental portal and intranet, and developed training materials for staff.
Administrative Officer
Office of the Bermuda Ombudsman
10.2005 - 02.2007
- Managed HR, accounting, and IT/website administrative functions for the office.
- Supervised reception/secretarial staff and oversaw office maintenance and security.
- Assisted in the preparation of the annual budget and monitored office expenditures.
Supervisor, IT and Security
Bermuda Monetary Authority
01.2001 - 01.2002
- Held roles with increasing responsibility in technical support, network administration, and user training.
Census & Survey Programmer/Network Administrator
Statistics Department
01.1995 - 01.1999
- Held roles with increasing responsibility in technical support, network administration, and user training.
Education
Microsoft Office Specialist (MOS) Certification - undefined
Microsoft
01.2014
MBA Graduate Courses - Business & Finance
Webster University
01.1996
Bachelor of Science - Computer Information Systems
DeVry Institute of Technology
Chicago, IL01.1992
Skills
- Project management
- Asana workflows
- Advanced Google Sheets
Affiliations
Kiwanis International
Core Competencies
- Executive Support & Calendar Management
- Board & Committee Servicing / Minute Taking
- Policy & Procedure Development
- Project Coordination & Support
- Compliance (AML/FATCA/CRS) & Reporting
- HR Administration & Payroll Support
- Technical Documentation & Process Improvement
- Database Management & Software Proficiency
- Financial Tracking & Budget Administration
Timeline
Executive Assistant (Temp)
Office of Chief Medical Officer
11.2024 - Current
Executive Assistant (Temp)
Office of the Bermuda Ombudsman
10.2021 - 07.2022
Project Consultant
Estera
03.2019 - 08.2019
Recording Secretary (Part-Time/Contract)
Cedarbridge Academy
05.2018 - 12.2024
Sales & Marketing Administrator (Temp)
Burrows & Lightbourn
05.2017 - 09.2017
HR Administrator (Temp)
Bank of Butterfield
09.2016 - 03.2017
Systems Support Officer
Department of Human Resources, Bermuda Government
04.2007 - 06.2008
Administrative Officer
Office of the Bermuda Ombudsman
10.2005 - 02.2007
Technical Consultant
Ministry of Education and Development
01.2005
Supervisor, IT and Security
Bermuda Monetary Authority
01.2001 - 01.2002
Census & Survey Programmer/Network Administrator
Statistics Department
01.1995 - 01.1999
Microsoft Office Specialist (MOS) Certification - undefined
Microsoft
MBA Graduate Courses - Business & Finance
Webster University
Bachelor of Science - Computer Information Systems
DeVry Institute of Technology