Tara A. Hellums
Las Vegas,NV
Summary
Organized Admissions Coordinator familiar with admissions processes and offering expert-level administrative to support to both staff and guests. Understands importance of service and promotes excellence by completing error-free and fast work. Always ready to help others, resolve problems and improve processes.
Overview
14
14
years of professional experience
Work History
Admissions/Admin
Shadow Hills/Growing Minds Preschool
08.2021 - Current
- Manage and organize tour folders
- Contact families from tours to follow up/answer questions
- Answer phones and manage front desk
- Assist staff with clerical tasks
- Schedule and facilitate tours
- Assist families with enrollment paperwork online
- Room placements for child
- Update and maintain all classroom rosters
- Customer service in communications app
- Weekly meetings with director on admissions numbers/
- Performed filing, billing and routing messages to appropriate people for office of 42.
Personal/Business Assistant
CPCM Holdings LLC
09.2020 - 04.2021
- Manage and organize household of 2 adults, 2 children and 2 pets
- Check and manage mail and deliveries
- Setup meeting appointments
- Setup, schedule and manage vehicle maintenance
- Organize, maintain closets, cabinets and appearance of household
- Order and keep stock of household items and home office supplies
- Travel bookings and arrangements
- Relocation and shipping logistics
Personal Assistant
Sporn Residence
03.2012 - 08.2020
- Manage and set up schedule on weekly basis
- Manage personal appointments, and any other meetings necessary
- Check and manage mail
- Scan and send bills to CPA for billing
- Manage Spreadsheets for all tasks applicable
- Relocation and shipping logistics
- Travel bookings and arrangements
- Management of prescriptions and caregiver to pet
- Manage: staff, dog sitters, and house staff in two residences
- Manage car registration, car repairs and maintenance
- Office paperwork, filing and general office duties
- Managed correspondence, filtering communications to streamline information flow.
- Developed and maintained filing systems, enhancing document retrieval efficiency.
- Coordinated executive schedules, ensuring optimal time management and prioritization of tasks.
- Implemented office organization strategies, improving overall productivity and workspace utilization.
- Maintained appropriate filing of personal and professional documentation.
- Oversaw personal and professional calendars and coordinated appointments for future events.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Maintained confidentiality and discretion while handling sensitive information relevant to company operations.
Owner/ Interior Designer
H Studio LV
06.2015 - 06.2018
- Select finishes and furniture layouts for specified client’s needs
- Pricing and purchasing orders for furniture and accessories
- Specification books for clients to review new products including presentation outlines produced in Microsoft publisher
- Manage and attend client meetings, take down meeting minutes for reference of project
- Manage billings and admin for business
- Budget spreadsheets
- Managed day-to-day business operations.
- Developed and maintained strong relationships with clients, resulting in repeat business and referrals.
- Established relationships with vendors to optimize supply chain efficiency and cost-effectiveness.
Interior Designer/ Assistant
De Novo Studio
04.2014 - 05.2015
- Select finishes and furniture layouts for specified clients needs
- Pricing and purchase orders for furniture and accessories
- Specification books for clients to review new products
- Manage and attend client meetings, take down meeting minutes for lead designers reference
- Kept office and library organized for all other designers for ease of use and productivity.
- Set up color boards and presentation items for the lead designer/owner to be prepared for meetings with clients.
- Manage and set up schedule for lead designer/owner, as well keep separate schedule for myself
- Conducted site visits to assess project progress and ensure adherence to design specifications and quality standards.
- Participated in furniture selection and documentation of specifications.
- Coordinated installations of fixtures, furniture, artwork ensuring proper placement alignment within each space according plan specifications.
- Determined personalized needs, tastes and design preferences through thorough client consultations.
- Conducted site visits and meetings with clients to gather necessary information for successful project execution.
Education
Associates Degree - Interior Design
Community College of Southern Nevada
Las Vegas, NV01.2005
Some College (No Degree) -
San Jose Christian College
San Jose, CA05.2002
Skills
- Microsoft Excel/ Apple Numbers/ Google sheets
- Microsoft Publisher
- Microsoft Outlook/ Apple calendar / Google calendar
- Microsoft Word/ Apple Pages /Google Docs
- Mac and PC compatible
- Typing: 33 words per minute
- Office administration
- Multitasking and time management
- Admissions
- Strong organization
- Maintaining confidentiality
- Phone etiquette
Cover Letter
- To whom, it may concern:
- Please accept my attached cover letter and resume in response to your interest in filling your open position.
- Having worked in a variety of job opportunities, I have developed a well rounded background of experiences and responsibilities as well as a strong work ethic as well as an attitude of willingness and hard work. I learn quickly, I am very enthusiastic, and I am very task oriented. I am determined to do a job well done and have a friendly and personable personality.
- I would greatly appreciate the opportunity to discuss this potential position with you. Please contact me at the above number or you can email me at: thellums13@gmail.com, should you have any questions.
- With Regards
- Tara Hellums
Timeline
Admissions/Admin
Shadow Hills/Growing Minds Preschool
08.2021 - Current
Personal/Business Assistant
CPCM Holdings LLC
09.2020 - 04.2021
Owner/ Interior Designer
H Studio LV
06.2015 - 06.2018
Interior Designer/ Assistant
De Novo Studio
04.2014 - 05.2015
Personal Assistant
Sporn Residence
03.2012 - 08.2020
Associates Degree - Interior Design
Community College of Southern Nevada
Some College (No Degree) -
San Jose Christian College