Tara Collison
Williamsburg,VA
Summary
Highly-motivated employee with desire to take on new challenges. Strong work ethic, adaptability, and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills.
Overview
22
22
years of professional experience
Work History
Accounting Clerk/Data Entry Clerk
Domestic Fuels and Lubes, Chesapeake & Newport New
Chesapeake/Newport News , Virginia
02.2015 - 10.2024
- Processed invoices, payments, purchase orders, and statements.
- Organized/Shared Excel spreadsheet.
- Verified accuracy of vendor invoices against purchase orders before entering into system for payment processing.
- Managed, fixed on going record of diesel truck's inventory. This included ensuring all deliveries, pump/outs, transfers and loads we're all
- Assisted with the preparation of month-end close activities including journal entries, reconciliations, accruals.
- recorded correctly in the system.
- Processed both outgoing and incoming payments and invoices.
- Prepared bank deposits by compiling data from cashiers.
- Supported clerical and administrative needs of senior department staff.
- Kept records current and accurate with skilled reconciliations and variance resolutions.
- Reconciled expenses and financial records.
- Entered invoices into account software, updated accounts and identified aging balanced ready for collections activities.
- Prepared monthly and year-end closing statements, financial documents, and invoices.
- Updated accounting ledger and journals with updated transaction information.
- Collaborated with senior staff to produce accurate, current and timely financial reports and supporting documentation.
- Established and maintained automated and manual accounting records, post receipts and turn-ins and performed dues-ins and dues-outs accounting.
- Produced reliable reports by checking financial statements for accuracy.
- Streamlined transactions using automation systems to process payments and invoices.
- Maintained accurate financial records and documentation in compliance with company policies.
- Tracked and reported on departmental expenditures, contributing to cost control efforts.
- Reviewed and implemented improvements to accounting processes and procedures.
- Liaised with vendors and suppliers to negotiate payment terms and resolve billing issues.
- Handled daily cash transactions and maintained petty cash fund.
- Coordinated with external auditors to facilitate annual auditing process.
- Prepared bank deposits by verifying and balancing receipts and sending cash and checks to banks.
- Recorded debit, credit and account transactions in computer spreadsheets and databases.
- Checked postings and documents for correctness, accuracy and proper coding.
- Adjusted settings for format, page layout and line spacing.
- Ensured compliance with all relevant rules and regulations governing data entry activities.
- Utilized specialized software applications related to the job role.
- Collaborated with other departments to resolve issues regarding incorrect data entries.
- Prepared summaries of daily work completed for review by supervisors.
- Organized files according to established procedures for easy retrieval later on.
- Maintained confidentiality of sensitive information entered into the system.
- Reviewed existing information for accuracy and made necessary corrections.
- Performed data entry from paper documents, emails, and other sources into computer systems.
- Maintained updated knowledge of industry trends related to data entry operations.
- Created spreadsheets to track data entries.
- Operated various office equipment such as scanners, printers. when required.
- Compiled reports based on gathered information.
- Updated existing records with new or revised information as needed.
- Checked source documents against entered data to ensure accuracy.
- Processed customer orders accurately and in a timely manner.
- Identified discrepancies between source documents and entered data.
- Scanned documents into appropriate databases for storage purposes.
- Assisted colleagues with resolving any issues related to data entry operations.
- Followed up on pending tasks until completion.
- Researched requested information using available resources when necessary.
- Provided support to management staff in regards to data entry processes.
- Verified accuracy and completeness of data entry into the database system.
- Scanned and stored files and records electronically to reduce paper files and secure data.
- Collected and organized information for entry, prioritizing entries to increase efficiency.
- Input client information into spreadsheets and company database to provide leaders with quick access to essential client data.
- Maintained database by entering new and updated customer and account information.
- Transferred data from hard copies to digital databases, organizing information in new formats.
- Identified and corrected data entry errors to prevent duplication across systems.
- Responded to daily inquiries and requests within mandated timeframe to meet deadlines.
- Reviewed and updated account information in company computer system.
- Followed data program techniques and procedures to maintain data entry requirements.
- Reviewed, corrected or deleted data, verifying customer and account information.
- Proofread and edited documents to correct errors.
- Stored hard copies of data in organized files to optimize retrieval.
- Exceeded quality goals to support team productivity.
- Contacted customers via phone or email to address data inquiries.
- Maintained data entry requirements by following data program techniques and procedures.
- Identified, corrected, and reported data entry errors.
- Compiled data from source documents prior to data entry.
- Analyzed and processed current data records to provide detailed reports.
- Entered data into spreadsheets, documents and databases with high accuracy rate.
- Handled accounts payable and receivable, including invoicing and payment processing.
- Identified data entry errors and corrected mistakes to achieve near-perfect accuracy in data sets.
- Transferred written information into databases to maintain consistent, accurate client records and project details.
- Sifted through large quantities of data and accurately transferred necessary information to electronic spreadsheets.
- Maintained detailed logs of finished and in-progress data entry projects to identify areas of improvement and increase productivity.
- Obtained scanned records and uploaded into company databases.
- Prepared source data by compiling necessary documents, files and information at start of each new project.
- Screened and regularly answered calls to provide assistance to important clients.
- Determined appropriate databases for completed documents and transferred files electronically.
- Maintained up-to-date records of Fuel deliveries
- Secured essential information and data by running database backups.
- Maintained up-to-date records of Fuel deliveries
- Prepared bank deposits
- Cash carrier
- Trained new staff my procedures I had crafted over the years to meet deadlines I had only been able to meet through working off the clock or bringing work home (I gladly would do as I prided myself on how quick and accurate I could type any entry . Other than my son being born and this is going to sound over the top. Meeting month end deadline on time with perfect numbers to boot. This was heaven to me. Ask my supervisor. I always told him every holiday, thank you for this job because I get to go to a job where I never feel is a job to me. It was where I belonged . It went so fast some days, Id blink and I'd be back at home. t in not only a timely but a precise manner.
- Organized/Shared Excel t spreadsheet.
- Initially started out, 9.00 per hour , part time. My duties at start were: sweep, mop, dust, shop vac, replace trash bags, fill out and verify deposit slips, cash/check carrier &
- Provided feedback on employee performance based on observed results during training sessions.
- Prepared and issued customer invoices, monitored receivables, and managed collections process.
- Received and recorded cash, checks and transfers.
- Managed daily bookkeeping functions with attention to accounts receivable, accounts payable, banking reconciliation and disbursements.
- Coded invoices to maintain organized and accurate records.
- Received payments from customers via cash, check and credit cards to pay company invoices.
- Conducted periodic reviews of internal controls to ensure compliance with established policies and procedures.
- Developed assessment tests to evaluate trainees' knowledge of course material.
- Maintained up-to-date records of trainee progress and provided regular updates to management team.
- Recommended changes or improvements in existing training processes as needed.
- Resolved any issues raised by participants during the training session in a timely manner.
- Provided constructive feedback and positive reinforcement to keep trainees motivated.
- Prepared purchase orders according to specified requirements.
- Monitored stock movements and conducted regular physical inventories.
- Resolved discrepancies between physical counts and computerized records.
- Investigated root causes of shortages or overages in order to identify areas for improvement.
- Identified obsolete items and worked with team members to remove them from the system in a timely manner.
- Participated in annual audits of the inventory system by providing relevant documents and information.
- Reconciled financial discrepancies by collecting and analyzing account information.
- Resolved customer inquiries regarding bills and payments.
Submarine Engineering Administrative Assistant
Northrop Grumman, NEWPORT NEWS Shipyard E10
Newport News, Virginia
07.2002 - 06.2004
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Managed incoming calls while providing information or transferring callers to appropriate personnel.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Ensured efficient operation of office equipment such as printers, copiers and fax machines.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Conducted research online utilizing search engines such as Google or Yahoo!.
- Handled confidential documents in an organized fashion according to established protocol.
- Managed database systems containing customer contact information.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Proofread content for typo-free emails and documentation.
- Developed and implemented filing systems, both digital and physical, improving document organization and retrieval efficiency.
- Handled incoming and outgoing correspondence, including email, mail, and package deliveries, ensuring timely distribution.
- Kept office equipment functional and supplies well-stocked to promote efficient operations.
- Processed invoices related to engineering projects in a timely manner.
- Organized files and folders according to established procedures in an efficient manner.
- Created spreadsheets in Microsoft Excel for record-keeping and reporting.
- Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
- Participated in team meetings to discuss current engineering initiatives.
- Drove customer feedback to deliver information to management for corrective action.
- Answered incoming calls from customers regarding product inquiries or complaints.
- Coordinated catering services for various functions, including sales trainings and department meetings.
Education
High School Diploma -
Tabb High School
Yorktown 06-2002
Skills
- Report Preparation
- New teller training
- Invoicing and collections
- Budgets and forecasting
- Records Management
- Month-end reports
- Collections and invoice processing
- Accounts receivable management
- Audit Support
- Record preparation
- Payroll
- Account evaluation
- GL reconciliation
- Financial statements expertise
- Financial Management
- Strategic Planning
- Bank Reconciliation
- Research and due diligence
- Expense Tracking
- Financial statement preparation
- Finance
- Journal updating
- Expense account management
- General Ledger Entries
- Clerical Support
- Cost accounting
- SAP understanding
- Bank Statement Reconciliation
- Interest calculations
- Payroll Processing
- Fine collection
- Budgetary Governance
- Debt collection
- Database Management
- Budget Preparation
- GL accuracy
- Commission calculation
- Data Analysis
- Payroll operations
- Tax Preparation
- Interpersonal Relations
- Bookkeeping
- Budget Forecasting
- Regulatory Compliance
- Purchasing
- Document Scanning
- Administrative Support
- Accounts payable management
- Business Correspondence
- Administrative Management
- Schedule Management
- Budget Planning
- Facility Maintenance
- Staff Scheduling
- Staff Management
- Report Writing
- Supply Management
- Vendor Relationship Management
- Payroll Oversight
- Employee Evaluation
- Database Maintenance
- Information Security
- Data Processing
- Confidentiality
- Recordkeeping
- Invoicing
- Payment Processing
- Hiring and Terminations
- Company Representation
- Communications management
- Facility Management
- Control expenses
- Mobile technologies and services
- Cost Control
- Event Planning
- Invoice Processing
- Cash Flow Management
- Training and mentoring
- Data organization
- Month-end closing
- Tax Law Compliance
- Expense Reports
- Journal updates
- General ledger maintenance
- Variance resolutions
- Accuracy and Precision
- Report Generation
- Process improvement strategies
- Research and data collection
- Project management expertise
- Basic programming knowledge
- Quality control measures
- Software troubleshooting
- Data Management
- Customer Satisfaction Evaluation
- Technology Integration
- Service Coordination
- Resource Planning
- Contract Administration
- Event Coordination
- Policy Management
- Database Administration
- Operations Management
- Interpersonal Communication
- Policy Development
- Personnel Needs Assessments
- Operational Standards Development
- Negotiation
- Self Motivation
- Analytical Thinking
- Effective Communication
- Business Needs Identification
- Multitasking
- Proficient in SouthWare
- Proficient in Opis
Timeline
Accounting Clerk/Data Entry Clerk
Domestic Fuels and Lubes, Chesapeake & Newport New
02.2015 - 10.2024
Submarine Engineering Administrative Assistant
Northrop Grumman, NEWPORT NEWS Shipyard E10
07.2002 - 06.2004
High School Diploma -
Tabb High School