Summary
Overview
Work History
Education
Skills
Timeline
Generic

TARA MOORE

Mount Juliet,TN

Summary

Driven and resourceful Executive Assistant with 10+ years of experience assisting high-level executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments. Skilled in anticipating the needs of executives, vendor and client communication, data entry, invoicing, and other duties essential to the success of the office. Proficient in Microsoft Office and G-Suite.

Overview

12
12
years of professional experience

Work History

EXECUTIVE ASSISTANT to CEO

Carson-Power
01.2021 - 05.2023
  • Managed complex calendar scheduling with focus on proper allocation of executive availability.
  • Communicated directly, and on behalf of CEO with ELT & staff.
  • Scheduled interviews with prospective candidates, verified references, & drafted offer letters, increased staff by 60%.
  • Coordinated travel arrangements by booking airfare, hotel and ground transportation.
  • Reorganized filing system, updated spreadsheets and drafted presentations, saving the ELT an estimated 15 hours per week.

Executive Assistant to the Chief Operating Officer

Samuel Adams
11.2017 - 02.2021
  • Proactively identified areas where changes could implemented to improve work flow & productivity
  • Managed complex business calendar that resulted in a 25% reduction of meeting obligations.
  • Coordinated with brewery directors to schedule quarterly site visits and tours, that included itineraries and travel arrangements
  • Prepared and reviewed corporate contracts, brewery partnerships, PowerPoint presentations, spreadsheets, and any other related material as requested.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Processed travel expenses and reimbursements for executive team and senior management group.

BOARD of DIRECTORS CHIEF OF STAFF

Centerstone of America
01.2015 - 10.2017
  • Supervised staff and participated in hiring, training and performance evaluations to establish and enforce policies and procedures for business functions.
  • Implemented a centralized tracking system to help track & measure the progress of OKRs creating a culture of open communication & accountability.
  • Arranged executive travel plans, including flights, hotel reservations, restaurant bookings, and car rentals
  • Organized & conducted board meetings following Roberts’s Rules of Order
  • Acted as primary point of contact for board members of company's 4 national boards through email, written correspondence, and phone calls
  • Created and finalized agendas, complied necessary documents, oversaw catering orders for board meetings, staff meetings, and conferences.

GRANT WRITING & PAYER CONTRACTING EXECUTIVE ASST

Centerstone of America
05.2011 - 12.2014
  • Managed business calendar for two VPs and scheduled, recorded, and transcribed meetings.
  • Processed and approved monthly business expense reports.
  • Proofread grants prior to submission reducing the number of error by 45%.
  • Researched and identified prospective public, private and corporate funding sources aligned with strategic plan and funding priorities.
  • Maintained grants management database and project calendar for timely submission of letters of inquiry, proposal deadlines and reports.

Education

Associate of Arts - Paralegal Studies

TN Career College
2004

HS Diploma - undefined

Glencliff High School
2001

Skills

  • Communication
  • Leadership
  • Time Management
  • Organization
  • Budget & Expense Reports
  • Project Management
  • Board of Directors Support
  • Travel Management
  • Microsoft Office
  • Calendar & Inbox Management
  • Staff Recruiting & Training

Timeline

EXECUTIVE ASSISTANT to CEO

Carson-Power
01.2021 - 05.2023

Executive Assistant to the Chief Operating Officer

Samuel Adams
11.2017 - 02.2021

BOARD of DIRECTORS CHIEF OF STAFF

Centerstone of America
01.2015 - 10.2017

GRANT WRITING & PAYER CONTRACTING EXECUTIVE ASST

Centerstone of America
05.2011 - 12.2014

Associate of Arts - Paralegal Studies

TN Career College

HS Diploma - undefined

Glencliff High School
TARA MOORE