Teresa Aviles
Pearland
Summary
Organized Administrative Coordinator known for high productivity and efficient task completion. Specialize in time management, office administration, and project coordination. Excel in communication, problem-solving, and adaptability to ensure smooth office operations and support organizational goals.
Overview
25
25
years of professional experience
1
1
Certification
Work History
Administrative Coordinator
Gulf Coast Supply & Manufacturing
Sebring
11.2014 - Current
- Provided administrative support to various departments within the organization.
- Assisted with on-boarding of new employees by providing new hire packets and safety training materials.
- Scheduled travel arrangements for business trips, conferences, and other events.
- Processed invoices from contractors in a timely manner, according to company policies.
- Served as the first point of contact for incoming calls and visitors, providing excellent customer service and directing inquiries appropriately.
- Managed daily office operations, including supply inventory and maintenance requests, to maintain an efficient work environment.
- Received incoming shipments and checked for accuracy of items and quantity against invoices and purchase orders.
- Updated inventory records to reflect new stock levels.
- Verified that all merchandise was in good condition upon arrival, and reported any discrepancies or damages immediately.
- Maintained confidentiality around sensitive employee information at all times.
- Entered and verified timekeeping data with consistent reviewed, corrections and deletions.
- Managed returns process including issuing credit notes and refunds as applicable.
- Maintained inventory of consumable supplies and materials for production.
- Managed purchasing and ordering process for all consumables, ensuring timely delivery.
Administrative Assistant
Brazos Valley Services
04.2012 - 03.2013
- Locate and monitor overdue accounts, using computers and a variety of automated systems
- Arrange for debt repayment or establish repayment schedules, based on customers' financial situations
- Record information about financial status of customers and status of collection efforts
- Kept detailed files always maintaining confidentiality and security
- Perform general office duties such as typing, operating office machines, and sorting mail
Counselor
Workforce Solutions
03.2008 - 12.2011
- Perform extensive counseling with parents to determine eligibility for childcare aid, answering questions relating to childcare choice and availability
- Authorized release of funds to clients and prepared required records and reports
- Verify continuing eligibility throughout the month for customers receiving TANF/Food Stamps in TWIST
- Generate daily MIS reports for case monitoring, tracking, and entering time sensitive data
- Conduct weekly recruitment outreach of customers through use of MIS for UI, and TANF/Food Stamp recipients
- Data enter work applications, new customer records, and cooperation hours in accordance with funding requirements
- Process penalties for recipients who are in non-compliance with Human Health Service Commission regulations
Arbor E&T/TTI America
04.2004 - 05.2007
- Complete a preliminary program eligibility assessment on all customers entering establishment to determine needs
- Conduct orientations with employers and customer on services available within our center
- Post job orders in system, followed up with employer to ensure qualified candidates were hired
- Perform job search/referrals, resume writing assistance using available resources and recording the results in the EF system
- Be responsive to the duties that may be assigned by the supervisor to successfully meet contract goals
Agricultural & Labor Program, Inc.
10.2003 - 04.2004
- Perform extensive counseling with parents to determine eligibility for childcare aid, answering questions relating to childcare choice and availability
- Document all information given by clients to assemble case history, capable of auditing and being reviewed by supervisor or appropriate party
- Performed detailed follow-up with clients to determine qualification of redetermination, based on information gathered developed a plan of action for client
- Authorized release of funds to clients and prepared required records and reports
- Kept detailed files always maintaining confidentiality and security
JBA Aluminum Products
10.2000 - 10.2003
- Kept records of financial transactions for establishment, reconciling and balancing accounts
- Allocate and post details of business transactions to subsidiary accounts in journals and computer files
- Summarizing details in separate ledgers and computer files
- Calculate employee wages and prepared checks for payment of wages
- Preparing withholding of Social Security and other tax reports
Education
Certified Office Clerk -
Indian River State College
01.1993
Skills
- Office Administration
- Accounts Receivable/Payables
- Customer Relations
- Tracking/Scheduling
- Shipping and receiving
- Managing office supply inventory
- Warehouse Safety
- Office Management
Certification
- OSHA 10
Timeline
Administrative Coordinator
Gulf Coast Supply & Manufacturing
11.2014 - Current
Administrative Assistant
Brazos Valley Services
04.2012 - 03.2013
Counselor
Workforce Solutions
03.2008 - 12.2011
Arbor E&T/TTI America
04.2004 - 05.2007
Agricultural & Labor Program, Inc.
10.2003 - 04.2004
JBA Aluminum Products
10.2000 - 10.2003
Certified Office Clerk -
Indian River State College