Teresa Harmon
Green Valley,IL
Summary
Seasoned Executive Administrative Assistant with expertise in schedule coordination and event planning. Demonstrated ability to streamline office procedures and maintain confidentiality, ensuring efficient operations and enhanced customer service. Detail-oriented Executive Administrative Assistant skilled in schedule coordination, travel logistics, and customer service. Proven ability to enhance office efficiency and maintain confidentiality.
Overview
28
28
years of professional experience
Work History
Executive Administrative Assistant
Caterpillar Inc.
Peoria, IL
04.1997 - 06.2025
- Coordinated executive schedules, ensuring timely meetings and efficient time management.
- Managed travel logistics, including itineraries, accommodations, and transportation arrangements.
- Developed and maintained organized filing systems for easy access to important documents.
- Streamlined office procedures, improving workflow efficiency and reducing redundancies.
- Maintained confidentiality of sensitive information while processing documents and communications.
- Assisted in onboarding new employees, providing orientation and essential resources.
- Provided administrative support for special events, including logistics, registration, and follow-up.
- Executed routine office tasks, including filing, scanning, and data entry, with precision.
- Prepared agendas for meetings; took minutes during meetings; distributed meeting notes to appropriate personnel.
- Ordered office supplies as needed while monitoring inventory levels to ensure adequate stock is available at all times.
- Organized and maintained executive calendars, scheduled meetings, conferences, travel arrangements, and appointments.
- Reviewed and processed expense reports and invoices for accuracy and completeness.
- Answered incoming telephone calls from internal and external customers promptly and professionally; transferred calls appropriately; responded to inquiries in a timely manner.
- Provided secretarial support to the executive staff including composing correspondence, memos, presentations, reports and other documents as requested.
- Greeted visitors upon their arrival; directed them to the appropriate destination or person; provided general information about the organization when necessary.
- Made travel arrangements for employee trips and conferences.
Education
High School Diploma -
Green Valley High School
Green Valley, IL05-1978
Skills
- Employee engagement
- Attention to detail
- Highly skilled in Microsoft Office Suite
- Healthcare benefits
- Office management
- Schedule coordination
- Travel logistics
- Customer service
- Event planning
- Confidentiality maintenance
Timeline
Executive Administrative Assistant
Caterpillar Inc.
04.1997 - 06.2025
High School Diploma -
Green Valley High School