Teresa Haynes
Arlington,VA
Summary
A dedicated and results-oriented Senior Executive Assistant with over seven years of experience supporting senior-level Department of Defense and military leadership. Proven expertise in personnel management, domestic and international travel coordination, executive daybooks, complex calendar management and process improvement. Known for anticipating executive needs, protecting leadership time, managing shifting priorities, and building strong relationships across internal and external teams. Adept at coordinating cross-functional projects and enhancing operational efficiency in fast-paced, high-stakes environments.
Organized professional with solid experience in executive support, ready to contribute to fast-paced environment. Proven ability to enhance workflow and increase productivity by anticipating needs and managing complex calendars. Known for strong team collaboration, adaptability to changing priorities, and proficiency in communication and project management.
Overview
1
1
Certification
7
7
years of professional experience
Work History
Senior Executive Assistant
Sancorp Consulting
Arlington, VA
10.2025 - Current
- Attends senior-level meetings to capture minutes, track strategic tasks, and ensure stakeholder accountability for deadlines.
- Supports recruitment initiatives by coordinating interview schedules and maintaining professional communication with candidates.
- Developed and refined standard operating procedures (SOPs) and administrative templates to enhance operational efficiency.
- Develops and refines standard operating procedures (SOPs) and administrative templates by leveraging subject matter expertise to drive process improvements.
- Created tools, including Excel spreadsheets and databases, to compile, track, and report on status of documents and projects for better oversight.
- Coordinated with leadership to identify and resolve operational challenges, implementing targeted process improvements.
- Coordinated executive schedules, managing complex calendars to optimize time and enhance productivity.
- Organized, coordinated, and confirmed logistical arrangements including transportation, badge processing, security clearance documentation, audiovisual support, and other essentials for meetings; greeted and escorted visitors, providing necessary information to facilitate smooth visits.
- Managed office administrative functions, including security administration, office space management, processing security clearances and visit requests for SDA personnel and visitors, scheduling office events, and procurement of supplies. Demonstrated experience in administrative support with a working knowledge of DoD security protocols.
- Oversaw office administrative operations, including security management, workspace coordination, processing security clearances and visit requests for personnel and visitors, organizing office events, and supply procurement. Possesses proven experience in administrative support and a solid understanding of DoD security procedures.
Senior Executive Assistant
QinetiQ
Arlington, VA
07.2023 - 10.2025
- Exercised independent judgment to manage the principal's schedule, committing their time based on established protocol and strategic priorities.
- Managed domestic and international travel for government personnel using Defense Travel System (DTS), overseeing all aspects from planning to reconciliation.
- Prepared daily briefing documents for senior leadership. outlining key activities and engagements for the following day and week.
- Organized and facilitated meetings and events, including agenda development, follow-up on action items, and logistics for offsite, All Hands, Town Halls, and team social gatherings.
- Coordinated all onboarding activities, including access requests, system provisioning, and security processing for new personnel.
- Organized and facilitated meetings and events, including agenda development, follow-up on action items, and logistics for offsite meetings, All Hands, Town Halls, and team social gatherings.
- Served as Acting Office Manager in the absence of the manager, overseeing staff needs and managing FO CATMS operations to ensure seamless office functionality.
Senior Executive Assistant
U.S. Air Force
Andrews AFB, MD
04.2019 - 06.2023
- Supervised and directed 200 administrative and support personnel, overseeing daily operations, delegating tasks, and ensuring deadlines were consistently met to maintain operational efficiency.
- Supervised and directed a staff of 200 administrative and support personnel, overseeing daily operations, delegating tasks, and ensuring all deadlines were met.
- Oversaw all human resource actions, including strength accounting, performance evaluations, promotions, training, awards, and disciplinary actions.
- Streamlined maintenance and processing of personnel records, ensuring accuracy for military pay, transfers, and leave to facilitate seamless personnel management.
- Followed appropriate recruitment, selection, and appraisal processes to maintain unit readiness and morale.
- Coordinated annual operational planning, business strategy development, and performance review cycles to align team efforts with organizational goals and initiatives.
Deployment Program Manager
U.S. Air Force
RAF Lakenheath Air Force Base, U.K
09.2019 - 10.2021
- Led end-to-end planning, coordination, and execution of unit deployments, ensuring timely and efficient movement of personnel and equipment in compliance with military regulations.
- Developed and implemented deployment procedures that improved operational efficiency by 80%.
- Developed and maintained deployment readiness reports using Air Force web applications to support leadership decision-making.
- Administered logistics tracking systems to monitor and report unit status during deployments, providing accurate and timely updates.
- Processed official travel orders and authorizations through Defense Travel System (DTS) for deploying personnel, ensuring timely travel arrangements.
- Managed stakeholder communication by providing regular updates and clarifying expectations throughout deployment operations.
- Arranged and processed official travel orders and authorizations through the Defense Travel System (DTS) for deploying personnel.
- Maintained stakeholder communication, providing regular updates and managing expectations.
- Served as primary liaison between military units, government agencies, and contractors to ensure seamless communication and operational integration.
Education
Bachelor of Arts - Business Administration
University of Maryland Global Campus
Adelphi, MDProject Management Professional (PMP) -
Project Management Institute
Human Resource Management Certificate -
University of Maryland Global Campus
Active TS/SCI - Top Secret/Sensitive Compartmented -
DoD
Skills
- Executive Calendar Management
- Human Resource Coordination
- Stakeholder Engagement
- Onboarding & Offboarding Coordination
- Travel Management
- Task management
- SOP development
- Talent Acquisition
- Client and Stakeholder Communication
- Action Item Tracking
- Meeting Logistics
- Process improvement strategies
- Calendar management proficiency
- Meticulous attention to detail
- Executive support expertise
- Defense Travel System, (DTS)
- Document Control
Certification
Project Management Certificate, Human Resource Management Certificate
Timeline
Senior Executive Assistant
Sancorp Consulting
10.2025 - Current
Senior Executive Assistant
QinetiQ
07.2023 - 10.2025
Deployment Program Manager
U.S. Air Force
09.2019 - 10.2021
Senior Executive Assistant
U.S. Air Force
04.2019 - 06.2023
Bachelor of Arts - Business Administration
University of Maryland Global Campus
Project Management Professional (PMP) -
Project Management Institute
Human Resource Management Certificate -
University of Maryland Global Campus
Active TS/SCI - Top Secret/Sensitive Compartmented -
DoD