TESS McGUIRE
St. Augustine
Summary
Administrative and creative professional with a strong background in arts administration, youth programming, and gallery operations. Expertise in exhibition coordination, event logistics, and community engagement, all while providing exceptional client service. Maintains polished front-facing operations and fosters relationships with patrons and community partners.
Overview
6
6
years of professional experience
Work History
Administrative Assistant
JWB REAL ESTATE CAPITAL
St. Augustine
10.2025 - Current
- Supported leadership by coordinating administrative projects, scheduling meetings, organizing documentation, and executing operational tasks
- Coordinate daily lease signings and tenant onboarding processes with professionalism and attention to detail
- Maintain organized records and ensure efficient communication between departments and residents
- Managed move-out operations, processed intent-to-claim notices, and prepared final statements to ensure compliance and accuracy
- Delivered polished client-facing support in fast-paced professional environment, enhancing overall client satisfaction
Youth Programming Director Assistant
LONG BEACH ISLAND FOUNDATION OF THE ARTS & SCIENCES
Loveladies
08.2023 - 09.2025
- Coordinated a high-quality nine-week youth arts and sciences program serving children, families, artists, and educators
- Managed daily program operations, ensuring smooth scheduling, logistics coordination, and effective communication with staff
- Recruited and coordinated teaching artists, performers, and professionals within the sciences and arts fields
- Built and maintained strategic relationships with local youth organizations and community partners to enhance program outreach
- Assisted with event planning and family engagement initiatives, contributing to successful public programming
- Continued supporting gallery operations, administrative responsibilities, and front-facing visitor experience
Personal Assistant & Social Media Coordinator
LIGHTCODES STYLE
01.2021 - 08.2023
- Managed branding, visual presentation, and social media content, enhancing overall brand visibility
- Organized calendars, travel logistics, and project timelines, maintaining discretion and professionalism to support executive efficiency
- Coordinated scheduling, client communication, and vendor management for interior design projects, ensuring streamlined operations
Administrative Assistant
LONG BEACH ISLAND FOUNDATION OF THE ARTS & SCIENCES
Loveladies
01.2022 - 08.2023
- Supported daily operations of a nonprofit arts foundation and gallery space
- Assisted with exhibition installations and hung gallery exhibitions to enhance visitor experience
- Coordinated exhibition receptions, artist events, and public programming to engage community and promote arts foundation
- Assisted with artwork sales, patron relations, and visitor communication
- Created promotional and social media content for exhibitions and organizational events
- Worked closely with executive leadership on scheduling, outreach, and administrative projects
- Maintained welcoming and polished gallery environment for artists, patrons, and visitors to foster positive interactions
Cater Waitress & Store Manager
FOODIES CATERING
05.2020 - 09.2021
- Provided white-glove service for upscale weddings, private events, and fundraisers
- Assisted with event setup, decor, guest experience, and operational management
- Managed scheduling, inventory, and customer service responsibilities
Education
Literary Studies - Major
Stockton University
Galloway, NJSkills
- Gallery Operations
- Exhibition Coordination
- Arts Administration
- Client Relations
- Event Logistics
- Social Media Management
- Administrative Support
- Community Outreach
- Vendor Coordination
- Luxury Client Service
- Microsoft Office
- Google Workspace
- Shopify
- Squarespace
- Wix
Affiliations
- Volunteer/Member- Long Beach Island Foundation of The Arts and Sciences
Timeline
Administrative Assistant
JWB REAL ESTATE CAPITAL
10.2025 - Current
Youth Programming Director Assistant
LONG BEACH ISLAND FOUNDATION OF THE ARTS & SCIENCES
08.2023 - 09.2025
Administrative Assistant
LONG BEACH ISLAND FOUNDATION OF THE ARTS & SCIENCES
01.2022 - 08.2023
Personal Assistant & Social Media Coordinator
LIGHTCODES STYLE
01.2021 - 08.2023
Cater Waitress & Store Manager
FOODIES CATERING
05.2020 - 09.2021
Literary Studies - Major
Stockton University