Theresa Kudla
Summary
Dynamic administrative manager with a proven track record at Holy Ghost Preparatory School, excelling in organizational leadership and document management. Successfully coordinated high-profile events and enhanced executive efficiency, fostering employee engagement and collaboration. Adept at managing multiple projects, consistently delivering quality results and maintaining confidentiality in all aspects of support.
Overview
19
19
years of professional experience
Work History
Administrative Team Coordinator
Holy Ghost Preparatory School
07.2022 - Current
- Provided technical guidance and support to the following Administrative Team Leaders, Dean of Studies, Director of Spiritan Learning, Director of College Guidance and the Director of Athletics.
- Functioned as key resource within each department on administrative matters and independently resolved issues and questions.
- Provided exceptional support to executive staff by managing schedules, arranging travel logistics, and preparing materials for presentations.
- Created detailed reports for Executive & Administrative Teams, highlighting successes within each department.
- Managed multiple projects simultaneously, consistently meeting deadlines and exceeding expectations for quality.
- Assisted with the preparation and coordination of HGP Signature Events including, Baccalaureate and Commencement, Academic Honors Society in the fall and Honors Convocation in the spring, Spiritan Immersion Trip to Blackrock, Athletic Signing Day, Athletic Recognition Night and Senior Class Retreats.
- Assisted coworkers and staff members with special tasks on daily basis. Often volunteered to help with special projects of varying degrees of complexity.
- Initiated check requests, purchase requisitions and work orders for approval.
College Guidance Coordinator
Holy Ghost Preparatory School
07.2015 - 07.2022
- Entered data, generated reports, and produced tracking documents for High School Seniors and where they would be attending college. Responsible for the tracking and data of the Senior Class (for the entire class and by student).
- Prioritized and managed multiple projects simultaneously, ensuring submission of transcripts and letters of recommendation were forwarded to all colleges applied to.
- Coordinated scheduling of 100+ college visits to HGP in the fall, while building relationships with Admissions Counselors at those colleges.
- Organized Junior Interview Day, managing 50 to 60 colleges and scheduling practice interview sessions for the students.
- Coordinated AP Testing, responsible for scheduling, coordinating rooms and security procedures for the implementation of the test.
Executive Assistant to the President
Holy Ghost Preparatory School
08.2006 - 07.2015
- Enhanced executive efficiency by managing and prioritizing the President's daily schedule, appointments, and travel arrangements.
- Managed sensitive information discreetly, maintaining strict confidentiality in all aspects of executive support.
- Organized and coordinated conferences and monthly meetings.
- Prepared comprehensive briefing materials for Board meetings, enabling informed decision-making by the President and the Board.
- Coordinated high-level events with attention to detail, fostering strong relationships with clients and partners.
- Updated and maintained confidential databases and records.
Education
High School Diploma -
Archbishop Ryan High School
Philadelphia, PA06-1978
Skills
- Organizational leadership
- Document management
- Meeting facilitation
- Employee engagement
Timeline
Administrative Team Coordinator
Holy Ghost Preparatory School
07.2022 - Current
College Guidance Coordinator
Holy Ghost Preparatory School
07.2015 - 07.2022
Executive Assistant to the President
Holy Ghost Preparatory School
08.2006 - 07.2015
High School Diploma -
Archbishop Ryan High School
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