THERESA LANE

20 clients in my portfolio that are Bio Sciences clients. With that on a weekly basis I am responsible for coding and reconciling their banks accounts some clients have up to 6 counts. And then I take care of the End of the month task and close out the accounts for the month. Quickbooks is the Accounting software I use. and I responsible for Accounts payable for the same clients using Bill.com and Ramp. There is an Accounts payable email I am responsible for for and responding to our clients on as well as my personal work email. I have been their go to person to help also on projects and help that is needed.

• Processed all incoming payables that were received.
• Had daily invoices and weekly invoices.
• I was also responsible for bi-weekly payroll for about 150 individuals.
• Researched payment issues and outstanding checks.
• I also backed up office staff when needed.
• Followed up with vendors, managers and other employees to resolve open issues and discrepancies.
• Entered invoices into company accounting software, processing as many as 2000 per month.
• Prepared supporting documentation for payments and submitted to senior staff for review.
• Reconciled or reported discrepancies identified in records, taking action to prevent future incidents.

• Reviewed spending and performed variance analyses to help organization maintain budgets.
• Used correct documentation and approvals process to prepare accurate and GAAP-compliant journal entries.
• Supported finance team with new implementations and process improvements.
• Assisted with collections by identifying aged accounts and preparing correspondence to collect debts.
• Supported accounts payable activities, contributing to timely and accurate invoice creation and issuance.
• Kept clients in full compliance with payment, reporting and other financial requirements.
• Prepared balance sheet, income flow projections and financial statements.
• Updated general ledger with new entries, verifying transaction accuracy to minimize errors.

• Reconciled multiple client accounts in the organization to clean up outstanding invoices that have had issues.
• From either slow pays or problems with line items on the invoices that were not in the contracts.
• Went through contracts to look at how the invoices were to be billed against the clients information.
• Spoke to clients to clear any issues that arise with their billing cycles.
• Helped out in the Collection side of the department as well.
• Which included the aging for multiple clients to clean up any past due invoices.
• This included working with the client to get these invoices paid or what is needed to clean the aging up.
• Anything old needed to look into if those could be paid or if we needed to determine if they needed to have write offs done.

• Daily bank reconciliation, along with moving in and moving out of any tenants.
• Processing A/P and A/R on a daily basis.
• Responsible for payroll and leases and security deposits.
• Responsible for paying owner mortgages and draws on a monthly basis.
• Running and reconciling credit cards also.
• Also owner and tenant statements as well as closing out all monthly reporting.
• Take any calls from owners and tenants with any issues or help that is needed.

• Daily Bank reconciliation, address all incoming emails as they come in, input invoices in the system, pay on the designated check runs, post receivables that come in the office to the correct account, reconcile escrow accounts, research any unbilled job expenses in charge of monthly reports for the owners of the company, biweekly payroll, collections as needed.