Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

Tiara Smith

San Francisco,CA

Summary

Dynamic Event Coordinator with a proven track record at OCLA Events, adept at enhancing workflow efficiency and attendee experiences. Skilled in project management and vendor relations, I excel in negotiating contracts for cost savings while fostering team collaboration. Committed to delivering exceptional events through meticulous planning and logistics management.

Overview

15
15
years of professional experience
1
1
Certification

Work History

Event Coordinator

Self Employed
San Francisco, CA
11.2025 - Current
  • Developed detailed event timelines, enhancing workflow efficiency and minimizing last-minute challenges.
  • Coordinated logistics for diverse events, ensuring timely setup and adherence to client specifications.
  • Oversaw volunteer recruitment and training, fostering a collaborative environment for successful event execution.
  • Enhanced attendee experience by meticulously planning and executing event logistics.
  • Managed budgets effectively, negotiating contracts to secure cost savings without compromising quality.
  • Analyzed event costs to identify areas of improvement and cost savings.
  • Developed and distributed event surveys to gather feedback and assess event success.
  • Coordinated transportation and parking arrangements for guests and vendors.
  • Evaluated existing plans, processes and events planning services to identify opportunities for improvement.
  • Utilized social media to promote events and increase attendance.
  • Coordinated travel and accommodations for event attendees.
  • Coordinated large-scale corporate events, ensuring seamless execution and attendee satisfaction.

Event Coordinator

OCLA Events
California
07.2011 - 11.2024
  • Developed detailed event timelines, enhancing workflow efficiency and minimizing last-minute challenges.
  • Coordinated logistics for diverse events, ensuring timely setup and adherence to client specifications.
  • Oversaw volunteer recruitment and training, fostering a collaborative environment for successful event execution.
  • Enhanced attendee experience by meticulously planning and executing event logistics.
  • Managed budgets effectively, negotiating contracts to secure cost savings without compromising quality.
  • Coordinated schedules and timelines for events.
  • Collaborated with cross-functional teams to ensure seamless event execution and positive outcomes.
  • Maintained accurate records of all event expenditures, ensuring budget compliance across multiple projects.
  • Secured high-quality entertainment acts, enhancing attendee enjoyment and generating buzz around events.
  • Evaluated feedback from attendees after each function, utilizing insights gained to inform improvements in subsequent endeavors.
  • Increased brand visibility through strategic placement of promotional materials at high-profile events.
  • Cultivated strong partnerships with local businesses, securing in-kind donations or sponsorships for various occasions.
  • Oversaw volunteer recruitment and training efforts, building a dedicated team of individuals committed to supporting successful events.
  • Enhanced attendee experience by coordinating seamless registration processes for large-scale corporate events.
  • Achieved notable cost savings by establishing strong relationships with suppliers and negotiating favorable terms.
  • Enhanced brand recognition, executing promotional events that aligned with corporate marketing strategies and goals.
  • Increased event attendance, leveraging social media platforms and email marketing campaigns to raise awareness.

Event Coordinator and Distribution

Genlux Magazine
Los Angeles, CA
10.2011 - 05.2013

Developed and managed events for fashion shows and product launches.

Oversaw delivery, storage, and distribution of 32,000 issues bi-monthly.

Developed intricate reports detailing distribution per issue.

Education

Bachelor of Arts (B.A.) - Architecture

Academy of Art University
San Francisco
12.2026

Associate Of Applied Arts - Communications

The Fashion Institute of Design And Merchandising
Los Angeles, CA
06.2011

Skills

  • Cvent
  • Slack
  • Discord
  • Event planning
  • Project management
  • Scheduling
  • Time management
  • Guest relations
  • Event setup and breakdown
  • Schedule management
  • Special events planning
  • Event marketing
  • Crisis management
  • Vendor relations
  • Corporate events planning
  • Fundraising

Certification

BLS/CPR

Timeline

Event Coordinator

Self Employed
11.2025 - Current

Event Coordinator and Distribution

Genlux Magazine
10.2011 - 05.2013

Event Coordinator

OCLA Events
07.2011 - 11.2024

Bachelor of Arts (B.A.) - Architecture

Academy of Art University

Associate Of Applied Arts - Communications

The Fashion Institute of Design And Merchandising