Tina Amaya
Houston
Summary
Hardworking Senior Project Coordinator highly effective at contributing to project success with exceptional administrative skills. Talented problem-solver, conflict manager and organizer offering 16+ years of progressive construction coordinator experience.
Overview
33
33
years of professional experience
1
1
Certification
Work History
Sr. Project Coordinator
Arch-Con Corporation
05.2016 - 03.2024
- Streamlined project coordination processes by implementing efficient task management and communication systems.
- Reduced project timelines through effective delegation of tasks and monitoring progress to ensure timely completion.
- Managed cross-functional teams for successful project execution, fostering onsite and in house collaborative work environment.
- Evaluated project performance upon completion to identify areas for improvement in future initiatives.
- Established strong relationships with clients by maintaining open lines of communication throughout the project lifecycle.
- Led weekly status meetings to review progress, address challenges, and keep team members informed of updates or changes in direction.
- Created comprehensive documentation for each phase of the project life cycle, ensuring all relevant information was easily accessible for future reference or audits.
- Worked closely with finance teams to monitor budgets consistently, identifying cost-saving opportunities without compromising quality or deliverables.
- Collaborated with other departments within the organization for seamless integration on cross-functional projects, ensuring clear understanding of responsibilities and expectations.
- Published progress reports, updating senior leadership and stakeholders on overall project development.
- Authored best practice guidelines to participating project members, setting policies and protocols to maximize efficiency and reduce risk.
- Oversaw simultaneous projects, maintaining high levels of quality and producing excellent results.
- Coordinated with finance department to deliver timely billing for milestone events during project development.
- Organized meetings and gathered support materials.
- Administered project management meetings to align support staff priorities with management goals.
- Followed up on change orders to ongoing projects, confirming necessary alternation completions occurred on time.
- Monitored deadlines and milestones to keep team on track with project schedule.
- Gathered and organized supporting materials for meetings and project updates.
- Maintained open communication by presenting regular
- Negotiated contracts with vendors and service providers, securing favorable terms that supported budgetary constraints.
Project Coordinator II
Satterfield & Pontikes
03.2015 - 04.2016
- Decreased project completion times by efficiently prioritizing tasks and delegating responsibilities to team members.
- Improved client satisfaction with timely updates and transparent communication throughout the project lifecycle.
- Coordinated cross-functional teams to achieve seamless collaboration in achieving project objectives.
- Maintained accurate documentation of all projects, facilitating efficient audits and future reference.
- Elevated overall quality of completed projects by consistently monitoring progress and addressing issues proactively.
- Facilitated frequent progress reports and presentations to keep management informed about ongoing activities within their respective domains.
- Prepared meeting agendas and minutes for distribution and record keeping.
- Kept corporate and client information confidential, adhering to data safety measures.
- Created job files for each project and maintained current data in each file.
- Responded to requests for information on materials to inquiring parties.
- Photocopied, distributed and emailed documents to project managers.
- Implemented change management processes that minimized disruptions while maintaining forward momentum on projects.
- Kept projects on schedule by managing deadlines and adjusting workflows.
- Maintained database and spreadsheets with accurate inventory and status.
- Coordinated venue and catering arrangements, speaker and attendee liaison and material distribution for meetings and events.
Sr. Project Coordinator
JE Dunn Construction Co.
09.2007 - 03.2015
- Job start up - issuing and review of subcontracts
- Compliance review - making sure all subs are in compliance with what the company requires
- Owner pay applications - collect and complete any necessary documentation the owner needs in order for a proper processing
- Subcontractor funding - collect all sub pay applications including any documents we require as well as the owner, review and process in our system in preparation for payment, collect certified payroll if needed, collect all HUD/WMBE documents as needed
- I am familiar with City of Houston documentation (Pay or Play) requirements
- Scanning of all necessary documents, including contracts, change orders, manuals
- Posting of subcontracts, change orders, owner change orders
- Monthly reporting to City on sub payments, using the City Of Houston website
- Handle all audits on projects, from bonds to payroll
- As needed, I help the team with preparation of Exhibits for contracts, preparing payments for permits, running bids, collection of O&M manuals, and interviews for projects, prepare documents for accounting close out
- Obtain and upload LEED documentation on the LEEDNOW online
- Short list of projects associated with: Jasper Emergency Room Expansion, Bayside Clinic, Mosaic/Montage High-rise, City of Houston Right of Way Facilities, Leonel Castillo Community Center, Bethel Park Renovation, Fort Bend Senior Center
- Scheduling owner lunches, team meetings and Topping Out events.
- Coordinated with finance department to deliver timely billing for milestone events during project development.
- Organized meetings and gathered support materials.
- Retrieved material and services quotes from vendors for ongoing and proposed projects.
- Gathered and organized supporting materials for meetings and project updates.
- Worked on over 20 Projects from large to small.
Office Coordinator
Greater Houston Psychiatric Associates
01.2003 - 05.2007
- Contact patients insurance for verification of coverage and prior authorization of visits
- Billing and coding of patient visits for in and out patient care
- Refill verification with pharmacies
- This also includes obtaining prior authorization of certain medications
- Accounts receivables for the psychiatrist was assigned to
- Submitting claims to second party payers (employees)
- Assisting the psychiatrist in completing documents for patients needed for their employees.
Data Entry
Baylor College of Medicine, Alzheimer's Clinic
01.2000 - 01.2003
- Data entry of patients testing so we could compile data on drug testing
- Assistant to the Psychologist, scheduling and billing issues
Office Manager
Shreenath V. Doctor, M.D, Ph.D.
01.1998 - 01.1999
- Scheduling for the doctor both in the office and for private affairs
- Patient billing
- Handled all incoming and outgoing mail, deliveries
- Accounts Receivables an Account Payables
- Monthly and quarterly - handled payroll and taxes for myself and the doctor, as well as personal employees of his home
- I also completed taxes for the office using QuickBooks
- Handled all officer emergencies while the doctor was out of the office unless it was a patient emergency in which case I would get them in contact with covering physician
- Coordinated travel arrangements for the doctor both business and personal.
Receptionist/Office Coordinator
Baylor College of Medicine, Psychiatric Clinic
01.1991
- Clinic contained 50+ residents, interns and fellows
- Checked in all patients, payments and insurance billing
- Coordinated EAP programs with 6 local hospital and other agencies
- I was point of contact for patients with complaints, concerns scheduling issues
- Acted as Interim Clinic Coordinator - responsibilities included orientation for all residents, interns and fellows entering the program, handling assignments of rooms plus supervision over clinic receptionist and attend weekly clinic meetings with heads of the department
- I initiated credit card payment system
Assistant Teacher/Lead
KinderCare at Work/Brown and Root
01.1992 - 01.1994
- Assisted Teacher in daily activities for 3 months when I was given my own room
- Responsible for thirteen four year olds on a daily basis
- Coordinated classroom lessons weekly
- Organized activities appropriate for their age group
- Coordinated parent teacher conferences as needed or requested by parent
- Coordinated Summer Camp for 11-14 year olds, including field trips and transported them from camp to trips weekly.
Education
LSU Online & Continuing Education Business Project - Project Management
LSU
05.2022
High School Diploma -
Lutheran High South (Lutheran South Academy)
01.1989
Skills
- Bookkeeping
- Data Entry
- Office Management
- Clerical Support
- File Management
- Travel Coordination
- Scheduling
- Correspondence Management
- Customer and client relations
- Meeting Preparation
- Time Management
- Document Control
- Security understanding
- Correspondence distribution
- Transcription and dictation
- Supply Management
- Office equipment operations
- Travel Planning
- Multi-Line Telephone Systems
- Meeting Support
- Customer Service
- Supply Ordering
- Adaptability
- Digital File Transmission
- Task Prioritization
- Excellent Communication
- Documentation
- Multitasking Abilities
- Bank Deposits
- Catering Coordination
- Word Processing
- Teamwork and Collaboration
- Multiple Priorities Management
- Community Outreach
- Training and Development
References
- Tonia Coston, Project Manager - 832.372.1221
- Amy Engler, Director of Close Outs & Warranties - 760.317.8399
- Dulce Trujillo, Project Coordinator - 346.7704391
- Cecil Alvarez, Sr. Superintendent - 832.435.6929
- Jeramy Ricks, Safety Director - 713.533.1900
- Ali Donoho, Operations Manager at MW Builders - 512.630.8558
- Nikita Robinson, SR CRA II - 832.677.6595
- Lisa Greening, MBA, CCRP, CIP - 832.677.6595
Certification
- Certification: [Job Title], LSU - Project Management Certificate Program - April 2022
Additional Information
Systems Used:
Spectrum
DocuSign
TradeTapp
Buildr
Building Connected
ProCore
Salesforce
Newforma
e-Builder
Kahua
Adobe
Bluebeam
CMIC
Excel
PowerPoint
ImageNow 6
Echosign
QuickBooks
Vista Viewpoint
Phoenix Scheduler
Timeline
Sr. Project Coordinator
Arch-Con Corporation
05.2016 - 03.2024
Project Coordinator II
Satterfield & Pontikes
03.2015 - 04.2016
Sr. Project Coordinator
JE Dunn Construction Co.
09.2007 - 03.2015
Office Coordinator
Greater Houston Psychiatric Associates
01.2003 - 05.2007
Data Entry
Baylor College of Medicine, Alzheimer's Clinic
01.2000 - 01.2003
Office Manager
Shreenath V. Doctor, M.D, Ph.D.
01.1998 - 01.1999
Assistant Teacher/Lead
KinderCare at Work/Brown and Root
01.1992 - 01.1994
Receptionist/Office Coordinator
Baylor College of Medicine, Psychiatric Clinic
01.1991
High School Diploma -
Lutheran High South (Lutheran South Academy)
LSU Online & Continuing Education Business Project - Project Management
LSU
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