Tina Kelley

• Directly manages the training, onboarding and orientation of all new procurement staff in the Dept. of Medicine. Participates in the interview process and annual evaluations of existing procurement staff.
• Directly responsible for creating and managing dashboards that report workflow and establish benchmarks for all procurement processes within the Dept. of Medicine and divisions.
• Directly responsible for the supervision and management of 2 employees. Admin. Coordinator I, who is responsible for procurement transactions for 2 divisions (Rheumatology/Endocrinology) and a program coordinator, who are responsible for procurement transactions for 4 divisions (Cardiology, Hospital Medicine, Nephrology/Nephrology Transplant and Administration) within the Dept. of Medicine.
• Cross-departmental collaboration, indirect training management, continuing education and review of 4 departmental procurement staff who work with the remaining 4 divisions (General Internal Medicine, Pulmonary, Gastroenterology and Hematology/Oncology).
• Directly responsible for creating educational resources for faculty and staff on procuring goods and services as needed.
• Directly responsible for researching, analyzing, reporting and initiating resolutions for unusual or problematic purchasing issues.
• Directly involved in safeguarding that all purchasing actions comply with company policies, legal regulations, industry standards including complex buys such as international procurement.
• Subject matter expert in Procurement to support faculty and staff in procuring goods and services in accordance with State and Institutional policies. Works with faculty and staff to secure major equipment purchases.
• Leads regular, bi-weekly meetings with all dept. of Medicine and divisions procurement staff to review WorkDay software reporting, provide procurement updates, answer questions and provide instructions and direction on open issues.
• Collaborates with University Procurement and University Finance on behalf of the department and divisions to ensure effective and efficient procedures are follows.
• Directly manages the P-Card program for the Dept. of Medicine and Divisions. Includes transaction reviews, to ensure the Department is adhering to the State law and Institutional PCard policies, managing daily transactions in Bank of America WORKS web based program and ensures the uploading of bank statements on a monthly basis to the Department "B" Drive.
• Subject matter expert in the State of South Carolina Purchasing Card Policies and Procedures. Designated as an Approver and Auditor for all P-card purchases in the Dept. of Medicine and Divisions.
• Serves as the department leader for procurement operations for the Dept. of Medicine and all divisions. Participates in department/division monthly finance meetings to provide updates on procurement affairs and special procurement circumstances for each division. Identifies problems and is prepared with solutions.
• Directly involved in decision making on procurement including complex transactions such as international orders. Tracks divisional transactions to keep departmental leadership informed for decision making on staffing for procurement coordination and management.
• Serves as a consultant, subject matter expert and trainer for all things procurement (including Pcard use) to other large departments, such as Psychiatry.
• Trained the Administrative Coordinator in Psychiatry in the procurement processes within WorkDay, which in turn would allow her to train others in her department. Trained her on WorkDay navigation, processes, reports and education on the overall workflow process. This includes following the transactions from the beginning (Create a requisition) to the end (Researching payments for purchase orders).
• Regularly schedule training sessions with faculty and staff to take them through the procurement process. Answer questions and work with them one-on-one, if needed to resolve issues with goods or services.

• Responsible for training, onboarding and orientation of all new procurement staff in the Dept. of Medicine. Participates in the interview process for new procurement staff, creates education resources for faculty and staff.
• Create and manage dashboards that report workflow and establish benchmarks for all procurement processes within the Dept. of Medicine and divisions.
• Subject matter expert to support faculty and staff in procuring goods and services in accordance with State and Institutional policies.
• Serves as the department leader for procurement operations for all divisions.
• Manages the PCard program within the Dept. of Medicine and divisions.

• Handled confidential and sensitive information with discretion and tact.
• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
• Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
• Processed travel expenses and reimbursements for executive team and senior management group.

-Provides direct administrative support to the Dept. of Medicine Chairman and Vice Chair of Finance & Administration.

-Procures all office supplies, food and refreshments for meetings and events, process faculty travel reimbursements, invoice payments and other financial transactions for the Dept. of Medicine.

-Reconcile the Dept. of Medicine and divisions corporate credit cards.

-Developed monthly reports to monitor and manage the Chairman's multiple complex financial accounts.

-Process and monitor contracts/agreements in Symplr software for the Dept. of Medicine.

-Create cost centers, as needed fo rall Dept. of Medicine/Divisions.