Tina Mayes
Amarillo
Summary
Experienced office manager skilled in streamlining office operations and managing payroll processes. Known for optimizing filing systems and enhancing inventory management, contributing to improved efficiency and accuracy in financial documentation.
Overview
26
26
years of professional experience
Work History
Office Manager
Miller Trucking, Inc.
Amarillo, TX
11.2021 - Current
- Assisted in daily office operations and maintained organized filing systems.
- Learned office software tools for document creation and data entry tasks.
- Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
- Optimized organizational systems for payment collections, AP/AR, deposits, and recordkeeping.
- Managed payroll data entry and processing for 9 employees to comply with predetermined company guidelines.
- Processed high-volume invoices efficiently, ensuring accuracy and compliance with company policies.
Administrative Assistant
Randall County District Attorney
Canyon, TX
07.2000 - 11.2021
- Managed case files and maintained accurate legal documentation for attorneys.
- Streamlined office procedures to enhance efficiency in document retrieval and filing systems.
- Implemented electronic filing systems to improve accessibility of legal documents.
- Supported multiple attorneys simultaneously by efficiently prioritizing tasks according to urgency or deadline requirements.
- Managed general clerical needs such as opening and closing files, scanning sheets and faxing documents.
- Prepared drafts of forms, letters and agreements for legal staff use.
- Reduced attorney workload through proficient document management, handling correspondence, and performing clerical tasks.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
- Assisted in preparation of financial reports, gathering data that contributed to budgeting accuracy.
- Addressed IT issues by coordinating with tech support, minimizing downtime and maintaining operational efficiency.
- Maintained confidentiality of sensitive information, adhering strictly to data protection regulations.
- Coordinated travel arrangements for staff, ensuring cost-effective and timely accommodations and transportation
- Facilitated training sessions for new software tools, increasing team productivity and reducing learning curves.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
Education
High School Diploma -
Caprock High School
Amarillo, TXSkills
- Office management
- Organizational skills
- Office administration
- Microsoft Word
- Microsoft Excel
- Computer proficiency
Timeline
Office Manager
Miller Trucking, Inc.
11.2021 - Current
Administrative Assistant
Randall County District Attorney
07.2000 - 11.2021
High School Diploma -
Caprock High School