TONI L. DAVIS
Baton Rouge,LA
Summary
Dynamic, detail-oriented professional with extensive experience within East Baton Rouge Parish School System. Demonstrated expertise in finance and payroll management utilizing GEMS, bolstered by exceptional customer service capabilities. Effectively orchestrated complex office operations and improved efficiency through meticulous data management and strategic communication. Committed to driving organizational objectives and empowering executive leadership.
Overview
29
29
years of professional experience
Work History
Executive School Secretary
East Baton Rouge Parish School System
Baton Rouge, Lousiana
08.2021 - Current
- Managed office correspondence and maintained organized filing systems.
- Coordinated meetings and scheduled appointments for executive staff.
- Assisted in preparing reports and presentations for management review.
- Supported team members by providing administrative assistance as needed.
- Maintained filing systems for confidential documents; organized files for easy retrieval of information when requested.
- Coordinated communications, taking calls, responding to emails and interfacing with clients.
- Prepared documents such as memos, letters, reports, spreadsheets and presentations using Microsoft Office applications.
- Processed invoices for payment; tracked payments received from vendors and clients.
- Managed calendar reminders for upcoming deadlines or events associated with the office.
- Handled accounts receivable and accounts payable functions.
Transportation Dispatcher
East Baton Rouge Parish School System
Baton Rouge, LA
08.2020 - 08.2021
- Coordinated transportation schedules to ensure timely student pickups and drop-offs.
- Resolved route issues and delays through effective communication with drivers.
- Monitored vehicle locations using GPS tracking systems for real-time updates.
- Addressed complaints by collaborating closely with customers for satisfactory resolutions.
- Work closely with ESS Transportation Supervisor.
Executive School Secretary
East Baton Rouge Parish School System
Baton Rouge, LA
06.2017 - 07.2020
- Managed office correspondence and maintained organized filing systems.
- Coordinated meetings and scheduled appointments for executive staff.
- Assisted in preparing reports and presentations for management review.
- Supported team members by providing administrative assistance as needed.
- Maintained filing systems for confidential documents; organized files for easy retrieval of information when requested.
- Coordinated communications, taking calls, responding to emails and interfacing with clients.
- Prepared documents such as memos, letters, reports, spreadsheets and presentations using Microsoft Office applications.
- Processed invoices for payment; tracked payments received from vendors and clients.
- Managed calendar reminders for upcoming deadlines or events associated with the office.
- Handled accounts receivable and accounts payable functions.
Data Management
EBR PARISH SCHOOL SYSTEM
, USA
02.2014 - 06.2017
- Entered data into system for Medicaid billing with Exceptional Student Services.
- Maintained data files for Gifted/Talented and Special Needs students.
- Ensured compliance with applicable regulations in all clinical data management aspects.
Secretary to the Chief Financial Officer
EBR PARISH SCHOOL SYSTEM
, USA
04.2005 - 02.2014
- Assisted with the coordination of other finance assistants in the performance of their duties.
- Received and answered garnishment citations, student loans, and bankruptcy papers.
- Maintained records, contacted heirs of deceased employees to inform them of their benefits and prepared documents to release those benefits.
- Assisted with vendor files.
- Assisted with year-end close outs and financial audits.
- Assisted with the control of manual payroll checks.
- Inputted payroll time for the Finance Department as well as requisitions.
- Prepared memos and journal entries to record revenue and expenditures for the group health plan, property tax, sales tax, retirement and other entries as required.
- Assisted with expense request and reimbursements.
- Received and routed deposit advices and all incoming checks for Finance.
- Maintained collateral files.
- Assisted with questionnaires, surveys, and mandated reports.
- Coordinated work schedules for C.O.E. Student Workers.
- Directly supported the CFO in special projects, reports, preparations for meetings and daily finance functions as assigned.
Finance Specialist III
EBR PARISH SCHOOL SYSTEM
, USA
06.2004 - 04.2005
- Assisted with the coordination of other finance assistants in the performance of their duties.
- Received and answered garnishment citations, student loans, and bankruptcy papers.
- Maintained records, contacted heirs of deceased employees to inform them of their benefits and prepared documents to release those benefits.
- Assisted with vendor files.
- Assisted with year-end close outs and financial audits.
- Assisted with the control of manual payroll checks.
- Inputted payroll time for the Finance Department as well as requisitions.
- Prepared memos and journal entries to record revenue and expenditures for the group health plan, property tax, sales tax, retirement and other entries as required.
- Assisted with expense request and reimbursements.
- Received and routed deposit advices and all incoming checks for Finance.
- Maintained collateral files.
- Assisted with questionnaires, surveys, and mandated reports.
- Coordinated work schedules for C.O.E. Student Workers.
- Directly supported the CFO in special projects, reports, preparations for meetings and daily finance functions as assigned.
Finance Specialist II
EBR PARISH SCHOOL SYSTEM
, USA
12.2001 - 06.2004
- Maintained and assigned vendor numbers, 1099 input and vendor data.
- Maintained payroll manual checks and assisted with the signing and processing of payroll and accounts payable checks.
- Assisted with the maintenance of payroll data to ensure accuracy of data.
- Assisted with Charter School revenue, expenditures and analysis.
Finance Specialist I
EBR PARISH SCHOOL SYSTEM
, USA
12.1996 - 12.2001
- Completed monthly inventory control reports.
- Inputted routine data into the computer system and assigned property control tags issued to various locations.
- Prepared memos and proofed data as needed.
Education
Bachelor of Science - Psychology
Louisiana State University At Alexandria
Alexandria, LA08-2025
Associate of Arts - Social Science
Baton Rouge Community College
Baton Rouge, LA05-2021
HIGH SCHOOL DIPLOMA -
WOODLAWN HIGH SCHOOL
BATON ROUGE, LA05.1991
Skills
- GEMS (Finance & Payroll)
- Accounting/Bookkeeping
- Written Correspondence
- Microsoft Office 2003/2007/2010/2013
- CitySuite
- Customer Service
- Front-Office Operations
- General Office Skills
References
- KELVIN LUSTER, District Manager, Home Bank, (225) 270-3433
- EDWIA RICHARDSON, Supervisor of Accounting, EBR Parish School System, (225) 922-5585
- SEAN JOFFRION, Principal, EBR Parish School System, (225) 288-7328
Timeline
Executive School Secretary
East Baton Rouge Parish School System
08.2021 - Current
Transportation Dispatcher
East Baton Rouge Parish School System
08.2020 - 08.2021
Executive School Secretary
East Baton Rouge Parish School System
06.2017 - 07.2020
Data Management
EBR PARISH SCHOOL SYSTEM
02.2014 - 06.2017
Secretary to the Chief Financial Officer
EBR PARISH SCHOOL SYSTEM
04.2005 - 02.2014
Finance Specialist III
EBR PARISH SCHOOL SYSTEM
06.2004 - 04.2005
Finance Specialist II
EBR PARISH SCHOOL SYSTEM
12.2001 - 06.2004
Finance Specialist I
EBR PARISH SCHOOL SYSTEM
12.1996 - 12.2001
Bachelor of Science - Psychology
Louisiana State University At Alexandria
Associate of Arts - Social Science
Baton Rouge Community College
HIGH SCHOOL DIPLOMA -
WOODLAWN HIGH SCHOOL
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