Tracey Saelen
Clarksville,IN
Summary
Extensive knowledge of marketing and advertising industries with a deep understanding of their processes. Proficient in Microsoft Word, Excel, PowerPoint, Keynote, WordPress, Asana, Wrike, Monday, WebVantage, Slack, Trello, and Basecamp. Demonstrates excellent time management capabilities and the ability to quickly grasp new concepts and processes. Skilled in managing multiple projects simultaneously while maintaining efficiency and attention to detail. Experienced in effectively managing diverse personalities and groups, comfortable with both managing up and managing down.
Overview
13
13
years of professional experience
Work History
Senior Project Manager - Growth Operations
Inizio Evoke
10.2021 - 09.2024
- Manage timelines and communications regarding project status, progress, timing, etc
- Responsible for continuous process improvement and identifying efficiencies
- Assist Business Development lead in managing new business logistics, including deadlines, coordinating responses, keeping key stakeholders informed and elevating issues that could cause roadblocks
- Ensure Inizio Evoke brand guidelines are being adhered to in presentations, internal & external
- Act as a liaison between agency partners (global & domestic) and the creative team
- Collaborate with Director of Design, Growth Operations on resourcing and scheduling
- Collaborate with Manager, Proofreading and Editorial on resourcing and scheduling
- Collaborate with Director, Video Production on resourcing and scheduling
- Assist in producing & managing any materials needed for pursuits including video projects and presentation decks
- Maintain and improve agency database & archives
- Creative resourcing utilizing internal and external resources
- Maintain and improve department project management tool - Asana
- Established effective communication channels with stakeholders to ensure transparency and alignment of expectations.
- Evaluated vendor proposals, selecting those that provided the best value for cost, quality, and timeliness.
Director of Company Success (Operations)
Vidionix
01.2020 - 10.2021
- Coordinate and track projects from inception until completion for video projects and events
- Scheduling, workflow and resource management
- Development of workflow process for video and event production
- Process improvement and management
- Management of internal teams through each phase of project development
- Act as a liaison between account services/producers and creative departments
- Responsible for all company communication
- Budget monitoring and Accounts Receivable & Accounts Payable management
- Facility management including communication with contractors and vendors
- Monitor day to day running of business to ensure profitability
Project Manager
Uffda Hospitality
05.2019 - 09.2019
- Manage all aspects of projects through inception to completion including events and marketing materials with freelance designers
- Identify possible delays in schedule and work to resolve issues to move the project forward
- Communicate any problems and delays to project stakeholders
- Create timelines and workback schedules for all projects
- Scheduling of kickoffs, regroups and review meetings
- Management of vendor relationships
- Weekly reporting of productivity and resources
- Responsible for file server organization and maintenance
Digital Creative Project Manager
Doe-Anderson Advertising
01.2015 - 05.2019
- Coordinate and track projects from inception until completion for all digital projects within agency - including websites, banner ads, smartphone apps, e-blasts and social media postings
- Assist in developing a workflow process for digital banner ads
- Ensure that deadlines are met
- Expedite urgent jobs through the agency
- Monitor stalled jobs and move them forward
- Ensure job consistency by monitoring workflow and identifying issues that could compromise deadlines
- Act as a liaison between account services and creative departments
- Collaborate with digital producers to ensure all milestones are being met
- Assist in digital media billing and prepare digital display production invoices
- Provide resource information to digital creative director and assist in assigning team members to projects
Traffic Manager
Current360
09.2011 - 12.2014
- Supervise and track daily tasks for agency media, creative, interactive and account management teams
- Coordinate and track projects from inception until completion
- Ensure that all deadlines were met
- Create project timelines and assigned individuals to tasks
- Ensure that all projects move through the agency on time and within budget
- Improve agency communication
- Ensure job consistency by monitoring workflow and identifying issues that could compromise deadlines
- Expedite urgent jobs through the agency
- Monitor stalled jobs and move them forward
Education
Murray State University
Murray, KYSkills
- Project Planning
- Scope Management
- Client Relationship Management
- Project Scheduling
- Project plan development
- Cross-Functional Communication
- Meeting facilitation
- Schedule Coordination
- Cost Control
- Documentation Management
- Multi-project management
- Project goals and milestones
- Project Management
- Problem-Solving
- Team Collaboration
- Detail Oriented
- Conflict Resolution
- Time Management
- Relationship Building
- Stakeholder Relations
- Task Prioritization
- Resource Allocation
- Vendor Selection
- Process Improvement
Timeline
Senior Project Manager - Growth Operations
Inizio Evoke
10.2021 - 09.2024
Director of Company Success (Operations)
Vidionix
01.2020 - 10.2021
Project Manager
Uffda Hospitality
05.2019 - 09.2019
Digital Creative Project Manager
Doe-Anderson Advertising
01.2015 - 05.2019
Traffic Manager
Current360
09.2011 - 12.2014
Murray State University
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