Tracy Cui
Big Bear City,CA
Summary
Executive Assistant with a focus on organization and attention to detail. Adept at providing administrative support, managing projects, and facilitating stakeholder interactions. Demonstrated expertise in coordinating schedules and handling confidential information discreetly. Proven ability to engage effectively with diverse stakeholders, including department heads, external parties, and clients. Specialized in recruitment, performance reviews, and employee contract management. Exceptional communication skills, with fluency in both English and Mandarin. I was the person responsible for accommodation and transportation logistics for executives, employees, and visitors/customers, showcasing a comprehensive understanding of executive support functions.
Overview
21
21
years of professional experience
Work History
Accounting Technician
City of Big Bear Lake
08.2022 - Current
- Process bi-weekly payroll and payroll Accounts Payable
- Quarterly Tax Filings
- Reconcile Daily Transient Occupancy Tax data from GovPilot and Municipay and update online records to show payment has been made
- Reconcile daily cash receipts
Senior Corporate Administrator/Executive Assistant to the Vice President
Plexus Co., Ltd
05.2014 - 10.2020
- Organized and carried out administrative duties
- Organized staff activities and events for management team building
- Coordinated travel arrangements for executives, staff and customers
- Interfaced with the National Immigration Administration to ensure compliance with immigration procedures and obtain work permits, residence permits, and renewals for foreign staff
- Proposed, wrote, distributed, and updated company administrative policies
- Processed monthly payroll and analyzed data to create HR and other compensation and benefit reports for two factories and 1500 employees
- Maintained and managed suppliers
- Trained and supervised administrative assistant
HR & Admin Supervisor
Hamilton Sundstrand Qin Ling Aerospace Ltd
09.2011 - 07.2013
- Drafted job descriptions for recruit positions and recruitment advertisements
- Carried out recruitment, including interviews and evaluations of job applicants
- Prepared and coordinated companywide performance reviews twice a year
- Oversaw the process of labor onboarding and termination and created and managed all employee labor contracts
- Developed a macro plan at the beginning of each year and followed up on it monthly
- Maintained a sufficient communication channel for all employees, listened to suggestions, and improve HR processes and policies
- Organized company activities and managed maintenance and factory gardening
- Set up administration regulations and procedures
Assistant to General Manager
Rigidal Construction Systems Co., Ltd
11.2010 - 09.2011
- Responsible for Administration/HR/Cashier/Customer Service functions
- Served as Assistant to the General Manager and English/Mandarin Interpreter for all foreign employees and visitors
Import & Export & Assistant, General Manager
Lizhong Import & Export Co., Ltd
09.2006 - 08.2010
- Communicated with clients, replied to inquiries and sent offers, and followed up and completed the export process
- Interfaced with factory managers nationwide
- Handled customers' product complaints
- Assisted GM with general issues
Executive of Import and Export & Admin
Xiamen Tongrun Industrial and Trade Co. Ltd
09.2002 - 09.2006
- Corresponded with suppliers through email and shipment tracking for imported granite and marble
- Updated shipping lines for the ETA and B/L details
- Contacted forwarders for customs clearance and related documents
Education
Degree - Business English
Xiamen TV University
Xiamen, China07.2005
Degree - International Trade
Bohai University
Liaoning, China07.2002
Skills
- Executive Support
- Organizational Skills
- Program Coordination
- Problem Solving
- Policy Development
- Research and Analysis
- Procedure Implementation
- Project Management
- Attention to Detail
- Stakeholder Interaction
Timeline
Accounting Technician
City of Big Bear Lake
08.2022 - Current
Senior Corporate Administrator/Executive Assistant to the Vice President
Plexus Co., Ltd
05.2014 - 10.2020
HR & Admin Supervisor
Hamilton Sundstrand Qin Ling Aerospace Ltd
09.2011 - 07.2013
Assistant to General Manager
Rigidal Construction Systems Co., Ltd
11.2010 - 09.2011
Import & Export & Assistant, General Manager
Lizhong Import & Export Co., Ltd
09.2006 - 08.2010
Executive of Import and Export & Admin
Xiamen Tongrun Industrial and Trade Co. Ltd
09.2002 - 09.2006
Degree - Business English
Xiamen TV University
Degree - International Trade
Bohai University
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