Tracy MacDermott
Salem,OR
Overview
33
33
years of professional experience
Work History
Program Coordinator-Public Works
City of Salem
Salem, OR
04.2019 - 11.2024
- Collaborated with Project Managers, Engineers, and Inspectors to create contract books, pay estimates, change orders, and all pertinent documents for construction contracts.
- Code and process consultant invoices.
- Use Excel pivot tables to track pay estimates, change orders, retainage, and any adjustments.
- Update vendor, supplier, construction contractor, and consultant databases.
- Verify consultant rates and attain authorization from Project Managers.
- Draft all necessary construction documents throughout the life of the project.
- Work with the Finance Department to reconcile discrepancies or clarify payments.
- Attend weekly construction meetings and draft meeting minutes.
- Organize paper files.
Office Manager/Bookkeeper
Drakes Crossing Nursery
Silverton, OR
10.1991 - 01.2018
- Maintained full cycle bookkeeping for multiple companies, consisting of all activities related to accounts receivable, accounts payable, payroll, and general ledger functions.
- Administration of profit sharing plan, including, but not limited to, semi-annual valuations, issuing and filing all required year-end tax forms and participant statements.
- Collaborated with owners and managers in making decisions relating to product production, advertising, customer relations, and financial business planning.
- Received and processed orders placed by phone/email from input to delivery/pick up. Managed and responded to all correspondence and inquiries from customers and vendors. Entered financial information and payments to guarantee that employees and vendors were paid accurately and on time.
- Answered incoming phone calls with friendly, attentive customer service.
- Reconciled company bank, credit card, and line of credit accounts.
- Streamlined bookkeeping procedures to increase efficiency and productivity.
Timeline
Program Coordinator-Public Works
City of Salem
04.2019 - 11.2024
Office Manager/Bookkeeper
Drakes Crossing Nursery
10.1991 - 01.2018
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