Tracy Otto
West Point,Virginia
Summary
Dynamic Office Manager with proven success at Flora Surveying Associates, PC, enhancing operational efficiency and implementing cost-saving inventory practices. Skilled in payroll processing and team collaboration, I maintained accurate financial records and streamlined workflows, ensuring compliance and fostering a productive work environment. Committed to excellence and detail-oriented in all tasks.
Overview
13
13
years of professional experience
Work History
Office Manager
Flora Surveying Associates, PC
02.2021 - Current
- Coordinated office operations to enhance efficiency and streamline workflows.
- Developed and maintained filing systems, improving document retrieval processes.
- Trained new staff on office policies and procedures, fostering a collaborative work environment.
- Implemented inventory management practices to optimize supply levels and reduce costs.
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Maintained accurate financial records by reconciling accounts payable/receivable transactions regularly to ensure balanced budgets.
- Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
- Provided comprehensive administrative support to senior management, enabling them to focus on strategic decision-making.
- Oversaw office budget, ensuring all expenditures were within allocated funds and identifying cost-saving opportunities.
- Completed bi-weekly payroll for 14 employees.
- Oversaw accounting functions, including invoicing and expense tracking, ensuring accuracy.
Payroll Administrator/Human Resources Manager
Walter Via Enterprises, Inc
10.2012 - 02.2021
- Ensured compliance with federal and state payroll regulations through regular audits.
- Conducted employee benefit reconciliations to maintain accurate records and reporting.
- Handled complex payroll situations such as back-pay calculations, garnishments, and overtime payments with accuracy and professionalism.
- Calculated payroll deductions by accurately using Quickbooks and processed payroll to meet preset requirements.
- Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.
- Reduced errors in payroll calculations with meticulous attention to detail and thorough data verification.
- Responded to employee inquiries to provide information regarding payroll deductions and related issues.
- Managed payroll data entry and processing for 30employees to comply with predetermined company guidelines.
- Managed accurate records of employee time off, leave balances, and attendance for precise pay calculation.
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
- Maintained accurate HR records in compliance with applicable laws, ensuring efficient data retrieval when required.
- Managed complex benefits administration, ensuring accurate enrollment and timely processing of claims.
Education
Bachelor of Science - Psychology
Christopher Newport University
Newport News, VA05-1992
Skills
- Office management
- Organizational skills
- Data entry
- Billing
- Payroll processing
- Bookkeeping
- Account reconciliation
- Human resources
- Financial accounting
- Multitasking Abilities
- Team collaboration
- Verbal and written communication
Timeline
Office Manager
Flora Surveying Associates, PC
02.2021 - Current
Payroll Administrator/Human Resources Manager
Walter Via Enterprises, Inc
10.2012 - 02.2021
Bachelor of Science - Psychology
Christopher Newport University