UKO NDIFREKE
NAE/AENR
Lokogoma,Nigeria
1
Certification
15
years of professional experience
Detail-oriented Executive Assistant with over 13 years of experience supporting senior executives in the oil and gas sector. Expertise in executive calendar management, travel coordination, and confidential communications. Proven ability to manage sensitive information, streamline operations, and facilitate cross-departmental communication. Experienced in human resources administration, reception management, and program coordination.
Work History
Executive Assistant to the Vice Chairman / Managing Director
1 Year 9 Months- Provide high-level executive, administrative and operational support to the Vice Chairman/Managing Director, ensuring the effective coordination of executive priorities, business engagements and office activities.
- Manage the Managing Director’s executive calendar, meetings, appointments and engagements, prioritising competing demands and ensuring effective use of time.
- Act as a central point of coordination between the Managing Director’s office, internal departments, external stakeholders and business partners.
- Coordinated official correspondence, supervising online outbound communications and managing inbound correspondence register for streamlined communication.
- Arranged international travel logistics for expatriate and local personnel, ensuring seamless coordination of flights, accommodation, ground transportation and detailed itineraries.
- Coordinate complex executive travel requirements by aligning business schedules, meetings, accommodation and transportation.
- Draft, review, edit and proofread executive correspondence, memoranda, reports and other sensitive documents.
- Monitored outstanding requests, decisions and follow-up actions, liaising with responsible departments to ensure timely completion and accountability.
- Handle confidential corporate, commercial, personnel, travel and executive information with sound judgment and discretion.
Secretary to the Vice Chairman / Managing Director
4 Months- Provided dedicated secretarial and administrative support to the Vice Chairman/Managing Director and contributed to the efficient operation of the Executive Office.
- Coordinated daily executive activities, meetings, appointments, and administrative priorities to ensure seamless operations.
- Prepared letters, memoranda, business documents, and official correspondence for timely review and approval.
- Maintained accurate office records, registers and documentation to support efficient information flow and retrieval.
- Coordinated administrative requirements across departments and followed up on outstanding requests.
- Prepared business information, trackers and management reports.
- Facilitated executive meetings and engagements by organizing logistical preparations and ensuring accurate documentation.
- Provided confidential administrative support on sensitive matters requiring discretion and professional judgment.
- Dates should be confirmed if this role ended in December 2025, as it overlaps with the position above.
Secretary to the General Manager, Upstream Business Development Division
2 Years 4 Months- Provided comprehensive secretarial and administrative support to the General Manager and the Upstream Business Development Division.
- Managed the General Manager’s daily administrative workflow, including schedules, meetings, correspondence and priority activities.
- Facilitated communication between General Manager’s office, internal departments, and relevant stakeholders to ensure alignment and clarity.
- Developed and compiled daily reports, memoranda, speeches, presentations, and business documents to support informed decision-making.
- Coordinated newsletters, calendars and office updates to improve the flow of departmental information.
- Maintained departmental records and filing systems, ensuring documents remained current, accessible and appropriately organised.
- Coordinated staff movements, mission travel and vacation arrangements in collaboration with Personnel and Logistics teams.
- Followed up on special assignments and departmental initiatives to support timely completion of agreed deliverables.
- Enhanced administrative procedures and office coordination practices to streamline operations and improve workflow.
Receptionist / Human Resources Administrator
10 Years 1 Month- Provided front-office, administrative and human resources support while maintaining a professional and efficient first point of contact for employees, visitors and external stakeholders.
- Managed reception operations while efficiently addressing employee, visitor, and external enquiries.
- Managed reception operations and responded to employee, visitor and external enquiries.
- Maintained visitor registers and enforced workplace access and security protocols to ensure safety.
- Provided administrative support to human resources through effective records management, documentation, and office coordination.
- Maintained visitor registers and supported workplace access and security protocols.
- Maintained accurate administrative records and supported efficient document filing and retrieval.
- Managed sensitive employee and corporate information by ensuring compliance with confidentiality protocols. in accordance with confidentiality requirements.
- Assisted in maintaining a welcoming office environment by organizing spaces and resources effectively., professional and well-organised office environment.
Education
Bachelor of Science (BSc) - Computer Science
Skills
Executive and C-suite Support
Calendar management
Meeting and Appointment Coordination
International Travel and Logistics
Confidential Correspondence and Documentation
Business writing
Records and Document Management
Stakeholder coordination
Deadline management
Action Tracking and Deadline Management
Stakeholder and Cross-functional Coordination
Event and Outreach Coordination
Certification
The Modern Executive Assistant Training Course, TrainingCred
Timeline
Executive Assistant to the Vice Chairman / Managing Director
NAE/AENR
01.2025 - CurrentRead More
Secretary to the Vice Chairman / Managing Director
NAE/AENR
08.2024 - 12.2024Read More
Secretary to the General Manager, Upstream Business Development Division
Nigerian Agip Oil Company Limited (NAOC)
03.2022 - 07.2024Read More
Receptionist / Human Resources Administrator
Nigerian Agip Oil Company Limited (NAOC)
01.2012 - 02.2022Read More
University of Port Harcourt
Bachelor of Science (BSc) from Computer Science
Read More
ADDITIONAL INFORMATION
- Nationality: Nigerian
- Location: Abuja, Nigeria
Personal Information
- Title: Executive Assistant | Executive Office Administration | Senior Leadership Support
- Nationality: Nigerian