Valerie Santiago
Berwyn,Illinois
Summary
Results-driven professional prepared for role of Associate Coordinator. Brings valuable experience in coordinating projects and supporting administrative functions. Known for strong team collaboration and achieving goals. Reliable, adaptable, and skilled in multitasking and problem-solving. Experienced coordinator prepared to excel in this role. Strong focus on team collaboration and driving results. Skilled in project management, communication, and problem-solving. Reliable and adaptable, consistently meets changing needs and deadlines.
Overview
11
11
years of professional experience
Work History
Associate Coordinator
PepsiCo Inc.
03.2023 - Current
- Enter invoices into the PepsiCo MyBuy system then in SAP for payment processing; track invoices from inception to payment to know where it always stands
- Process the Health, Welfare and Training monthly payments for the Local 701 Union
- Order and distribute office supplies for various departments; track all supplies within an Excel spreadsheet
- Process Non-Sufficient Funds from the bank, enter information into NSF log, send letter to vendor, process ticket to place delivery holds via CDM task manager; reconcile NSF log on a period basis.
- Enter payment of Non-Sufficient Fund money orders and cashiers checks into the PepsiCo handheld system, engage with a checker from the warehouse to check out of the system; give the payments to the head cashier for further processing.
- Enter Accounts Receivable payments into the PepsiCo handheld system, engage with a checker from the warehouse to check out of the system; give the payments to the head cashier for further processing.
- Receive count and distribute manufacturer coupons to PepsiCo representatives; track the received and distributed via an Excel spreadsheet, reconcile each period.
- Receive, sort and distribute incoming and outgoing mail, maintain conference room calendar
- Cover for front desk receptionist as needed
- Serve as a point of contact for employee questions and provide support for various employee matters.
- Maintain and update employee records and databases, ensuring they are compliant with legal requirements.
- Periodically process FSV for Brinks pickup.
Administrative and Accounting Assistant
Norvell IP, LLC
03.2019 - 03.2023
- Assist partners and paralegals with processing of invoices
- Copy and obtain clients supporting documents in files/e-files
- Pick up and process mail from post office box on a biweekly basis
- Fax, Scan, and upload court documents for individual cases
- Order and distribute office supplies
- Check clients in for appointments
- Prepare and schedule all couriers with pick-up of documents
- Put together proposals for the purchase or rental of new office equipment
- Enter bills and reimbursement into QuickBooks for printing and distribution
- Take on various tasks as needed for upcoming trials and client work
- Process and distribute office actions as they arrive in the firm email to the client files and appropriate legal staff
- Process closing memos and conflicts for the firm
- Process various letters when information and registrations need to be sent to the client
Administrative Assistant
University of Illinois at Chicago / UI Health
03.2018 - 09.2018
- Assisted three directors with all administrative duties as needed
- Processed bimonthly payroll for three units, approximately 220 employees
- Processed all office supply needs within the UIC I Buy System
- Processed all purchase orders for three individual units
- Attended weekly and bimonthly meetings to take and distribute minutes
- Oversaw the meeting calendar for two doctors and three separate hospital units
- Assisted the directors with setting up interviews for potential new employees
- Purchased and distribute parking permits for employees and potential employees
- Processed any payroll adjustments as needed within the UIC payroll department
- Assisted approximately 220 employees with any payroll discrepancies
- Assisted all employees on the units with any questions regarding FMLA and all Human Resource needs
Administrative Assistant / Accounting Assistant
Avanti Staffing Agency / Beacon Hill Staffing Agency
01.2016 - 03.2018
- Processed invoices for payment
- Processed incoming cash and checks for deposit
- Maintained client information via Constant Contact software
- Assisted in the accounting department on various projects
- Assembled informational packets for over five hundred clients
- Answered a five-line phone system and direct calls to appropriate parties
- Assisted the Regional Director with events for clients
- Organized office files by client and state
- Ordered office supplies
- Updated all expenses in an Excel file monthly
Executive Administrative Assistant/Accounting Assistant
LG Hearing and Audiology, LLC
03.2015 - 12.2015
- Reviewed, updated, and corrected any time clock issues with Paychex
- Processed payroll on a bimonthly basis for a staff of forty-five
- Prepared, processed and paid any open invoices via QuickBooks
- Updated accounting entries via QuickBooks
- Reviewed and processed supply orders and requisitions for seventeen locations in the Chicagoland area
- Reviewed and informed staff on insurance policies and changes within individual health/vision plans
- Processed PTO requests and maintain all human resources files
- Prepared new hire paperwork, processed all background checks, and sent out offer letters
- Reviewed rental leases to verify legal procedures when handling landlord and rental issues
- Followed up with staff to inform about new initiatives and procedures within the company
- Interacted with all employees with any human resources, accounting, payroll, or supply issues
Education
Master’s Degree - Business Administration
DeVry University
07.2022
Master’s Degree - Human Resources
DeVry University
12.2014
Skills
- Microsoft Word, Excel, Access, Power Point, Outlook, QuickBooks, Google Docs, ADP, Paychex, Constant Contact, various CRM databases, MS Teams, Zoom, MyBuy system, SAP, Pinnacle, Kronos, Data Entry, HRIS
Timeline
Associate Coordinator
PepsiCo Inc.
03.2023 - Current
Administrative and Accounting Assistant
Norvell IP, LLC
03.2019 - 03.2023
Administrative Assistant
University of Illinois at Chicago / UI Health
03.2018 - 09.2018
Administrative Assistant / Accounting Assistant
Avanti Staffing Agency / Beacon Hill Staffing Agency
01.2016 - 03.2018
Executive Administrative Assistant/Accounting Assistant
LG Hearing and Audiology, LLC
03.2015 - 12.2015
Master’s Degree - Human Resources
DeVry University
Master’s Degree - Business Administration
DeVry University