VANESSA FELISCIAN
Motor Transport Maintenance Company - U.S. Marine Corps
Bettendorf,USA
1
Language
1
Certification
13
years of professional experience
Highly dynamic Office Administrator adept in providing administrative support to office staff to ensure optimal productivity and efficiency. Demonstrating a proven ability to manage multiple priorities in a deadline driven environment, while remaining attune to the ways in which I can be of service. Driven and self-motivated to assist organizations meet mission. Expertise in team building and leadership and quality control management for every job I take on. Ability to maintain an organized employee database by collecting records, and carefully organizing paperwork associated with existing and future employees. Bringing forth a positive attitude and strong work ethic. Dedicated to creating office environments conducive to optimal workflow and success.
Work History
Administrative Chief
2 Years 2 Months- Trained support staff on record keeping, scheduling systems, and office workflows to improve consistency.
- Enforced administrative procedures for compliance, filing standards, and internal reporting requirements.
- HIPPA certified.
- Prepared all required medical and dental service treatment records and reports. Schedule follow up meetings with medical departments to ensure timely and accurate record updates.
- Maintained accurate records across databases, spreadsheets, and document management systems.
- Maintained high levels of data confidentiality, adhering to strict security protocols and guidelines.
- Remained adaptable to changing workloads and priorities while maintaining a high level of organization and attention to detail.
- Managed large volumes of complex information, ensuring that all records were properly stored in appropriate databases.
- Identified opportunities for process improvement within the department, resulting in more efficient workflows and increased overall productivity.
- Participated in weekly conference calls with higher headquarters to discuss department updates and strategies.
- Supervised office staff, assigned priorities, and maintained consistent workflow across local and multi-state departments.
- Monitored compliance with internal procedures, policies, and confidential file management standards.
- Provided exceptional administrative support for executive-level staff, ensuring that their needs were met promptly and accurately in order to facilitate smooth daily operations.
- Managed sensitive information discreetly, ensuring proper storage and disposal practices were followed at all times to maintain confidentiality compliance standards.
- Spearheaded complex projects from inception through completion while adhering to strict deadlines without compromising quality or integrity.
- Improved payroll accuracy by conducting regular audits and addressing discrepancies proactively.
Personnel and Administrative Chief
2 Years 1 Month- 4th Air Naval Gunfire Liaison Company provides Task Force Commanders liaison capability, with foreign area expertise, to plan, coordinate, employ and support allied forces.
- Conduct and coordinate interviews, assess available positions and candidate qualifications, brief executive officer on evaluations.
- Identify, analyze and brief staffing shortfalls, advertise positions and coordinate with recruiters to fill critical billets.
- Review candidate contracts, provide oversight of all on-boarding and off-boarding.
- Manage personnel inventory of 247 personnel across 70 roles to meet company mission and intent.
- Participate in senior leadership meetings to discuss succession planning and career progression.
- Directed all administrative processes, assess office operations and implement standard operating procedures to improve efficiency.
- Prepare and review routine correspondence, office forms and/or other business related documents.
- Arrange meetings and conferences, maintain calendars, coordinate local and international travel.
- Manage staff training and systems access.
- Manage, maintain, and audit all personnel files, payroll, claims, and medical cases. HIPAA certified.
- Manage, mentor and develop a team of 7 administrators.
Reserve Affairs Training Liaison
1 Year 11 Months- School of Infantry West trains and develops entry-level members, instructors, and provides advanced training.
- Served as primary liaison between internal and multi-state external departments ensuring smooth transition of records and personnel.
- Interviewed and screen entry-level personnel, ensuring proper assignment or reclassification to match individual qualifications.
- Schedule and track all student training.
- Review personnel files and ensure follow on assignments align with individual contracts.
- Manage, maintain, and audit all personnel files.
- Managed data entry tasks for numerous contracts, ensuring accuracy and timely completion.
- Streamlined payroll processes by implementing efficient data entry and verification methods.
Personnel Chief
2 Years 10 Months- Combat Logistics Battalion 451 provides support beyond it's organic capabilities to include transportation, intermediate level supply, maintenance, and general engineering.
- Coordinate tasking from higher headquarters to 12 subordinate units and a team of 28 administrators to ensure deadlines and standards are met.
- Participated in the development and implementation of departmental policies, regulations, and procedures.
- Manage and audit 1800+ travel charge card accounts as the agencies program coordinator, prepare and analyze monthly reports for higher headquarters.
- Serve as the primary liaison between travel cardholders and vendors to provide guidance and ensure traveler compliance with policies and regulations.
- Provide quality assurance in the audit process of travel expense claims as the Defense Travel System manager.
- Train team members on travel procedures ensuring compliance with joint travel regulations.
- Track and provide detailed status reports on all staff payroll records, medical cases, staff program training currency, staff travel, quarterly internal inspections and regulations compliance.
- HIPPA certified
Administrator
4 Years 1 Month- 4th Air Naval Gunfire Liaison Company provides Task Force Commanders liaison capability, with foreign area expertise, to plan, coordinate, employ and support allied forces.
- Developed a system to track and monitor claim statuses, resulting in a 80% reduction in claim backlog.
- Coordinated local and international travel arrangements for staff, ensuring all arrangements were completed on time and within budget.
- Assisted customers with flight and hotel bookings, and other travel-related services.
- Organized and managed a comprehensive filing system that improved the efficiency of daily operations.
- Assisted with medical case management and data entry. HIPPA certified.
Education
High School Diploma
Skills
Organization and multitasking
Critical thinking
Record keeping and reporting
Records management
Microsoft Excel
Data entry
Accuracy and attention to detail
Time management
Independent worker
Personal Information
- Title: Administrative Chief
LANGUAGES
English - Highly proficient
COURSES
- Prior Service Recruiting course | Recruiters School, San Diego, CA | Jul 2017 — Jul 2017
- Administrative Specialist course | Administrative Specialist School, Jacksonville, NC | Dec 2012 — Feb 2013
- Intermediate Administrative Specialist course | Administrative Specialist School, Jacksonville, NC | May 2014 — Jul 2014
Certification
-HIPAA certified
-Active Secret Clearance
Timeline
Administrative Chief
Motor Transport Maintenance Company - U.S. Marine Corps
08.2024 - CurrentRead More
Personnel and Administrative Chief
4th Air Naval Gunfire Liaison Company - U.S. Marine Corps
07.2022 - 08.2024Read More
Reserve Affairs Training Liaison
School of Infantry West - U.S. Marine Corps
08.2020 - 07.2022Read More
Personnel Chief
Combat Logistics Battalion 451- U.S. Marine Corps
09.2017 - 07.2020Read More
Administrator
4th Air Naval Gunfire Liaison Company - U.S. Marine Corps
07.2013 - 08.2017Read More
Bakersfield Highschool
High School Diploma
Read More