Vanessa Fernandez
Fullerton,CA
Summary
To secure a position within a dynamic and innovative environment where I can utilize my vision, enthusiasm, professional expertise, and advanced management experience to their fullest potential. I possess the ability to develop policies and procedures that aim to achieve corporate objectives, enhance workplace productivity, and foster robust team dynamics. I am confident in operating all office equipment and proficient in various computer software applications, including Microsoft Office (Word, Excel), Access, QuickBooks, JDE, AS400, Legal Files, Veritas, and Siebel. My key strengths encompass a strong work ethic, a dedication to continual improvement, and exceptional communication skills in both English and Spanish.
Overview
23
23
years of professional experience
Work History
Paralegal
Suzuki Motor USA, LLC
Brea, USA
10.2019 - Current
- Provide legal support to the department by identifying, collecting, analyzing, and assembling pertinent information and documents for the utilization of the case manager and external counsel.
- Maintain a core document repository and computer information resources to facilitate ongoing operational support for addressing discovery and related matters.
- Establish new files upon receipt of claims and litigation.
- Assist case managers in fulfilling tasks for discovery and trial objectives.
- Generate reports as instructed.
- Collaborate with internal and external legal counsel regarding ongoing litigation and claims.
- Oversee the administration of scheduling matters and supervise the execution of legal holds.
- Ensuring the organization of departmental project meetings.
- Responsible for overseeing internal projects to guarantee accuracy and efficiency.
- Assistant on the Safety Committee, ready to respond effectively in the event of a disaster.
- Key member of the Fun Team, taking the lead in organizing, planning, and providing comprehensive support to the company in all aspects of event planning.
- Offer assistance concerning matters related to dealer relations.
- Prepare legal documentation.
- Engage in coordination with internal departments to seek pertinent information, identify responsive documents for discovery production, compile relevant documents, and conduct research on case files and factual information, utilizing either database software or manual search methods.
- Assist case managers in the compilation of documents for production and utilization during depositions and trials, ensuring that confidential and/or privileged documents are appropriately identified, marked, and managed.
- Maintain a discovery log within the Access database, and generate weekly and monthly reports.
- Monitor the time recorded in breach of warranty (B/W) cases.
- Print the final discovery forms and service copies to include in the case files and discovery binders.
- Bates stamp and watermark new documents using Adobe Acrobat programs.
- Initiate the discovery process by performing a search for any relevant information pertaining to the subject matter.
- Prepare formal memoranda directed to the respective departments, requesting the necessary information and documentation.
- For new cases of Product Liability (PL) and Breach of Warranty (BOW), it is imperative to allocate control numbers and create case files.
- Ensure the maintenance of the claims and lawsuits database access for PL cases, as well as the ongoing management of the BOW case list.
- Facilitate the identification of discovery requirements, which encompass the collection, analysis, and compilation of pertinent information and documents.
- Undertake supplementary responsibilities as delegated.
Legal Support Administrator
Suzuki Motor of America, Inc.
Brea, USA
01.2017 - 10.2019
- Responsible for overseeing the administrative operations of the legal department with confidence and precision.
- Offer comprehensive support to attorneys, paralegals, and other legal professionals by efficiently managing schedules, organizing meetings, drafting legal documents, and keeping precise records.
- Provide a highly efficient and seamless legal environment, enabling our team to thrive in their daily work.
- Offer administrative assistance to legal staff, including handling schedules, arranging appointments, creating correspondence, and drafting memoranda.
- Oversee the maintenance and organization of case files, both in physical and electronic formats, to ensure accessibility for the legal team.
- Responsible for arranging meetings and managing conference room bookings.
- Conducting basic legal research to support ongoing cases.
- Ensuring adherence to legal procedures and regulations.
- Supervise other administrative personnel, and delegate tasks.
- Maintain records of inventory, and procure office supplies as necessary.
Document Production Administrator
Suzuki Motor of America, Inc.
Brea, USA
01.2015 - 01.2017
- Oversee the circulation of legal documents within the legal department, ensuring accuracy, compliance, and timely processing.
- Assist with case preparation, document storage, and communications pertaining to legal matters as well as other.
- Prepare, organize, and maintain legal documents, including contracts, briefs, and court filings.
- Assist with case management by gathering evidence, preparing files, and tracking progress.
- Facilitate communication with clients, attorneys, and opposing counsel by providing updates and addressing inquiries.
- Effectively utilize case management software, legal databases, and Microsoft Office applications.
- Ensure that all documents comply with legal standards and requirements.
- Provide assistance with billing and invoicing for legal services rendered.
- Coordinate the scheduling of meetings, depositions, and court appearances for legal team members.
Senior Administrative Assistant
Suzuki Motor of America, Inc.
Brea, USA
01.2011 - 01.2015
- Ensured timely collection of financial responsibility funds and invoice payments for corporate operations.
- Provided support for special projects, and assisted with additional tasks as needed.
- Oversaw departmental support services to maintain efficient operations across various functions.
- Collaborated closely with vendors to resolve discrepancies promptly.
- Completed in-depth reviews and classifications of invoices, along with supporting documentation.
- Reconciled invoices with bills of lading to verify the accuracy of charges.
- Managed office operations, including scheduling meetings and maintaining confidential records.
- Developed tracking systems to monitor project progress and compiled monthly financial reports.
- Reduced financial discrepancies by carefully analyzing and managing invoices and purchase orders.
- Organize conferences and meetings by scheduling and reserving spaces, as well as preparing the necessary supplies.
- Managed the organization of files, developed comprehensive spreadsheets, transmitted reports via facsimile, and scanned various documents, while ensuring that the front desk and reception area were maintained in a neat and orderly manner.
- Developed spreadsheets in Microsoft Excel for record-keeping and reporting.
- Managed staff correspondence, record tracking, and data communications, which resulted in enhanced automation of office operations.
Medical Assistant/ Front Office Assistant
Dr. Dale M Rosenblum/ Dr. Eric Naasz DPM- Surgery, Foot and Ankle
Fullerton, USA
01.2010 - 01.2011
- As a surgery scheduler, my responsibilities included welcoming patients, addressing inquiries, retrieving client files, and accessing medical history documentation.
- I ensured all records were properly filed.
- In the area of customer service, I provided exceptional quality service to both internal and external patients.
- As a receptionist, I answered and directed phone calls efficiently.
- My duties also encompassed data entry, account reconciliation, and the preparation of financial reports.
- I was responsible for the disposal of contaminated supplies and the sterilization of medical instruments both prior to and following use.
- Additionally, I purchased and maintained necessary supplies and equipment.
- It was imperative to collect and accurately record patients' health information.
- Furthermore, I was tasked with closing the office at the conclusion of the workday.
Administrative Assistant/ Engineering Documentation
Jensen Industries
Los Angeles, USA
01.2005 - 01.2009
- Engineering Documentation: Record Management (database tables, production efficiency, engineering change documents, specification changes, label database).
- Customer service stand-in: General duties.
- Warehouse department stand-in: Fully trained in warehouse processing.
- Record keeping.
Office Manager
International Pacific Processing
Fullerton, USA
01.2003 - 01.2005
- General reception and office coordination, including management of the office accounting system (QuickBooks Pro) for accounts payable and receivable, invoicing, collections, and financial reporting.
- Customer service and general administrative support for the Chief Executive Officer.
- Compiled client information and prepared and maintained records.
Education
Student -
Fullerton College
Fullerton, CA01.2024
Medical Assistant -
Casa Loma College
Anaheim, CA01.2010
General Education Diploma -
Fullerton Union High
Fullerton, CA01.2002
Skills
- Technical skills
- Proficiency with databases
- Case management software
- Attention to detail
- Strong organizational skills
- Leadership skills
- Supervisory skills
- Ability to perform under pressure
- Word processing proficiency
- Research skills
- Investigative skills
- Critical thinking skills
- Ability to analyze complex information
- Excellent verbal communication skills
- Effective listening skills
- Proficiency in writing
- Editing skills
- Proofreading skills
- Integrity
- Commitment to client confidentiality
- Scheduling coordination
- Event planning
- High-level multitasking
- Excellent interpersonal skills
- Project coordination expertise
- Executive support experience
- Proficient in Microsoft office
- Critical thinking
- Research
- Social media
- Data entry
Timeline
Paralegal
Suzuki Motor USA, LLC
10.2019 - Current
Legal Support Administrator
Suzuki Motor of America, Inc.
01.2017 - 10.2019
Document Production Administrator
Suzuki Motor of America, Inc.
01.2015 - 01.2017
Senior Administrative Assistant
Suzuki Motor of America, Inc.
01.2011 - 01.2015
Medical Assistant/ Front Office Assistant
Dr. Dale M Rosenblum/ Dr. Eric Naasz DPM- Surgery, Foot and Ankle
01.2010 - 01.2011
Administrative Assistant/ Engineering Documentation
Jensen Industries
01.2005 - 01.2009
Office Manager
International Pacific Processing
01.2003 - 01.2005
Student -
Fullerton College
Medical Assistant -
Casa Loma College
General Education Diploma -
Fullerton Union High
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