Vanessa LaTona

• Communicate with clients via email and telephone regarding aged accounts receivable upon billing
attorney approval.
• Audit accounts to ensure accurate billing and payment applications for General and EPLI matters.
• Coordinate with billing attorneys regarding their aged A/R.
• Compile information for reporting of the progress of collections and accounts receivable aging.
• Analyze problems within accounts including over payments, unapplied funds and short payments
• Report problem accounts to appropriate parties
• Monitor accounts with collection issues
• Oversee reminder statements for the Firm, making sure that reminders are emailed in a timely fashion.
• Follow up on approved electronically billed invoices
• Participate in weekly Client Accounts meetings to report collection
• Computer experience with knowledge of Word, Excel as well as Accounting software such as ARCs,
Aderant, BillBlast, iManage and Elite
• Detail oriented and able to work in a fast-paced environment.
• Able to establish and matin relationships with attorneys,
staff, and clients.
▪ Maintain a professional and high level of confidentiality.

• Responsibilities to include but not limited to managing administrative accounting functions for the firm and clients:
• Review and edit billing drafts/proformas
• Prepare and coordinate client invoices, meeting accelerated deadlines.
• Liaison with internal and external contacts regarding outstanding AR, unapplied payments and accounting discrepancies.
• Compile and prepare monthly billing, accounts receivable and payment reports, estimates of accrued time and costs requested by attorney and/or clients using our Accounting Software as well as Microsoft Word and Excel.
• Reconcile accounting records and address client disputes with diplomacy.
• Maintain complete, accurate and organized files
• Compose letters and/or emails to Clients.
• Maintain a professional and high level of confidentiality.

• Responsibilities to include but not limited to managing administrative accounting functions for the firm and clients:
• Review and edit billing drafts/proformas for 30+ attorneys as well as for the top 25 clients using analytical and problem solving skills.
• Prepare and coordinate client invoices, meeting accelerated deadlines.
• Liaison with internal and external contacts regarding outstanding AR, unapplied payments, discrepancies and electronic billing.
• Compile and prepare monthly billing, accounts receivable and payment reports, estimates of accrued time and costs requested by attorneys and/or clients using our Accounting Software as well as Microsoft Word and Excel.
• Reconcile accounting records and address client disputes with diplomacy.
• Verify and implement special billing rates and procedures for firm wide use.
• Process electronic bills on a monthly basis using different electronic billing systems such as Serengeti and Tymetrix.
• Maintain complete, accurate and organized files in compliance with established audit policies.
• Compose letters and/or emails to Attorneys and Clients.
• Maintain a professional and high level of confidentiality.

• Collect and process live checks, lockboxes and wire information.
• Balance and finalize AR batches in the Elite accounting software for credit, write offs, reversals and reallocations.
• Prepare monthly financial reports for the General Accounting Department.
• Apply all cash payments according to remittance notices.
• Research and contact client and/or Attorneys for any unidentified payments.