Varinia Clay
Boerne,TX
Summary
Highly experienced, organized and detail-oriented administrative professional with experience providing executive-level support. Skilled in developing and maintaining efficient office operations and streamlining administrative processes. Possess excellent organizational, communication and multitasking skills, as well as strong proficiency in MS Office Suite. Proven ability to work independently and collaboratively in a fast-paced environment to exceed expectations.
Overview
8
8
years of professional experience
Work History
AP Secretary Boerne High School
Boerne ISD
Boerne, TX
07.2025 - Current
- Coordinated scheduling and managed calendars for administrative staff to optimize time management.
- Facilitated communication between departments, ensuring timely dissemination of information and updates.
- Maintained accurate records and files, enhancing organization and retrieval efficiency for key documents.
- Supported event planning initiatives, contributing to successful execution of district-wide functions and meetings.
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
- Answered multi-line phone system and enthusiastically greeted callers.
- Maintained daily report documents, memos and invoices.
- Contributed to a positive work environment by providing support to colleagues when needed in various tasks or projects.
Administrative Assistant
Cielo Azul Elementary
Rio Rancho, NM
06.2024 - 06.2025
- Maintained files and filing, keeping sensitive information confidential.
- Answered phone calls, directed inquiries to appropriate personnel, responded to customer requests in a timely manner.
- Provided administrative support to management staff, including scheduling meetings and appointments, preparing agendas, taking minutes, and maintaining records.
- Assisted in the preparation of presentations using Microsoft Office Suite applications such as Word, Excel, PowerPoint.
- Maintained office inventory by assisting with supply orders.
- Processed incoming mail and distributed to relevant departments or individuals.
- Maintained scheduling and event calendars.
- Maintained and distributed sub assignments.
- Handled all bookkeeping for school
Resident Services Specialist
Hunt Military Communities
Pearl City, HI
12.2020 - 05.2024
- Utilized strong interpersonal skills to establish relationships with residents and resolve conflicts or issues.
- Coordinated maintenance requests from tenants to ensure timely completion of repairs or upgrades.
- Maintained inventory of office supplies necessary for daily operations at the apartment complex.
- Created and implemented strategies to improve communication between staff, tenants, and management.
- Maintained up-to-date knowledge on federal laws pertaining to fair housing practices.
- Developed proficiency in Microsoft Office Suite for maintaining detailed records of tenant services provided.
- Organized resident activities such as holiday events, potluck dinners, and community meetings.
- Conducted weekly inspections of common areas to maintain safety standards for residents.
- Provided technical assistance on all aspects of leasing documents including lease agreements and move-in and move-out procedures.
Administrative Assistant
First Command Financial Services
Aiea, HI
05.2018 - 11.2020
- Maintained files and filing, keeping sensitive information confidential.
- Answered phone calls, directed inquiries to appropriate personnel, responded to customer requests in a timely manner.
- Provided administrative support to management staff, including scheduling meetings and appointments, preparing agendas, taking minutes, and maintaining records.
- Compiled and entered data into various databases to ensure accuracy and completeness.
- Served as primary point of contact for facilitating operational and administrative inquiries.
- Maintained office inventory by assisting with supply orders.
- Used Microsoft Office Suite to create and revise documents and presentations.
- Assisted the executive management team in making informed decisions by providing timely and accurate administrative support.
- Prepared documents for meetings including agendas, handouts and other materials.
- Coordinated travel arrangements for employees and clients as needed.
Education
High School -
Provo High School
Provo, UT05-2007
Skills
- Customer service
- Computer skills
- Scheduling
- Deadline oriented
- Administrative support
- Time management
- Microsoft Office Suite
- Data entry
- Documentation and recordkeeping
- Customer relations
- Office administration
LANGUAGES
Spanish - Native
Timeline
AP Secretary Boerne High School
Boerne ISD
07.2025 - Current
Administrative Assistant
Cielo Azul Elementary
06.2024 - 06.2025
Resident Services Specialist
Hunt Military Communities
12.2020 - 05.2024
Administrative Assistant
First Command Financial Services
05.2018 - 11.2020
High School -
Provo High School