VICTORINA MARTINEZ
Philadelphia
Summary
Bilingual procurement administrator with extensive experience in administrative support and office management. Proficient in customer service, recruitment, payroll data entry, and billing processes. Demonstrated ability to assist diverse individuals and coordinate services in high-pressure environments. Strong interpersonal skills ensure efficient operations and high-quality service delivery.
Overview
13
13
years of professional experience
Work History
PROCUREMENT SPECIALIST/ BUYER
University of Pennsylvania Health System
Philadelphia
06.2020 - Current
- Purchase items, services, equipment and/or supplies at the lowest cost possible as requested by different departments
- Locate vendors of materials, equipment, or supplies
- Resolving price discrepancies
- Find discounts while maintaining material quality
- Create Purchase Orders for vendors
- Provide tracking/ status for end users
- Assure departments understand procurement practices based on product and design
- Responsible for support to the department during the entire requisition process
- Maintained ongoing communication with suppliers to promote workflow and respond to inquiries.
- Create Excel sheets with all requisition data
- Penn Medicine, Philadelphia PA
SENIOR ADMINISTRATOR
University of Pennsylvania Health System
Plainsboro
06.2019 - 01.2021
- Coordinated successful meetings and events by meticulously planning agendas, logistics, and materials
- Order all necessary materials for projects
- Report office progress to department director
- Maintained up-to-date records of all personnel files, ensuring compliance with legal requirements and easy access to information when needed.
- Kept office operations running smoothly by providing effective leadership and administrative skills.
- Project walk throughs with department supervisor
- Provide department director updates on all hospital projects
- Create spreadsheets of all monthly accruals for monthly finance meeting
- Assist all vendors with payment information
- Schedule interviews and train new department employees on iPad and internal system usage
- Organize all employee files
- Assist Department director with payroll
- Responded to, researched and resolved issues from internal staff, external departments and customers.
- Established strong relationships with vendors and suppliers, negotiating favorable contracts to secure cost-effective services for the company.
ADMINISTRATIVE ASSISTANT/WARRANTY ADMINISTRATOR
R&R Mechanical
Philadelphia
01.2015 - 01.2018
- Perform administrative duties such as mailing, inventory, faxing, filing, and scanning
- Coordinate and dispatched service calls at client requests
- Planned and oversaw office meetings
- Communicate employment opportunities through online postings of open roles
- Scheduled all orientations for new employees
- Payroll
- Process, handled, and supported all warranty registrations, reimbursements, and requests
- Provide service manager updates on any pending warranty jobs
- Ordered all materials for pending projects
- Negotiated terms and pricing with vendors
- Created warranty contracts for clients
- Processed payments for clients
- Managed all paperwork and invoices generated
- Maintain equipment supplies and handled equipment orders to stock for all future installations
CLIENT COORDINATOR
Century 21 Advantage Gold
Philadelphia
04.2013 - 01.2015
- Answered multi-line phone and directed calls to appropriate associates
- Created and maintained filing system for new listings
- Ensured that the office environment was welcoming and supplied with the necessary tools for functionality
- Facilitated and coordinated property visits and showings to prospective and existing clients
- Handled travel arrangements for realtors and brokers
- Verified and monitored application information and status
- Assisted with administrative duties, including scheduling office meetings
Education
Bachelor of Science Degree - Business Administration
Eastern University
St. Davids, PA12.2025
Associates of Science Degree - Business Administration
Eastern University
St. Davids, PA12.2020
Skills
- Microsoft Word
- Excel
- Mac OS
- Team player
- Adaptability
- Organized
- Effective communication
- Team management
- Relationship building
- Program planning
- Data collection
Languages
Spanish
Timeline
PROCUREMENT SPECIALIST/ BUYER
University of Pennsylvania Health System
06.2020 - Current
SENIOR ADMINISTRATOR
University of Pennsylvania Health System
06.2019 - 01.2021
ADMINISTRATIVE ASSISTANT/WARRANTY ADMINISTRATOR
R&R Mechanical
01.2015 - 01.2018
CLIENT COORDINATOR
Century 21 Advantage Gold
04.2013 - 01.2015
Bachelor of Science Degree - Business Administration
Eastern University
Associates of Science Degree - Business Administration
Eastern University