Vina Singca
Philadelphia,Pennsylvania
Summary
Dedicated and detail-oriented Administrative Professional with over 7 years of experience providing administrative, operations, HR, and executive support in local and international corporate environments. Experienced in managing documentation, employee records, payroll support, travel coordination, purchase orders, reporting, and daily office operations while supporting teams of up to 200 employees.
Currently residing in Pennsylvania, USA, and actively seeking remote opportunities as a Virtual Assistant, Administrative Assistant, or Executive Assistant. Recently completed professional training in AI-Powered Virtual Assistance and Executive Assistance, strengthening skills in email and calendar management, project coordination, file management, client communication, Google Workspace, Canva, Discord, Slack, Notion, and AI productivity tools. Recognized for being highly organized, dependable, detail-oriented, and a fast learner who adapts quickly to new systems and technologies.
Overview
9
9
years of professional experience
1
1
Certification
Work History
Administrative Officer
Al Kalaa Heavy Equipment
Doha, Qatar
01.2015 - 01.2021
- Maintained and updated employee and machine databases, ensuring accurate and timely records.
- Prepared operational reports, internal memos, emails, and official correspondence.
- Provided administrative support to site operations, including tracking machine maintenance, service schedules, and purchase orders.
- Assisted the Accounts team with employee salary and overtime processing.
- Coordinated travel and accommodation arrangements for newly hired employees.
- Supported day-to-day operational efficiency in a fast-paced, international work environment.
Administrative Staff
Kintetsu World Express Philippines Inc.
Philippines
01.2013 - 01.2014
- Prepared and monitored daily facilities checklists, job orders, and work permits.
- Coordinated repairs and maintenance for office equipment and facilities.
- Conducted physical inventory of stocks, materials, and vehicles.
- Handled inbound phone calls and ensured timely message relay to concerned departments.
- Maintained organized records to support smooth daily operations.
Data Entry Clerk
Clark Data Center Inc.
Philippines
01.2012 - 01.2013
- Entered, verified, and updated data in designated databases and systems.
- Performed accuracy checks and data validation to ensure data integrity.
- Corrected discrepancies in source documents and reports.
- Maintained confidentiality and accuracy while handling large volumes of data.
Education
Bachelor of Science - Information Technology, Networking Administration
Holy Angel University
Angeles City, Pampanga, Philippines04-2012
Skills
- Virtual & Administrative Support
- Email & Calendar Management
- Data Entry & Database Management
- Report Preparation & Documentation
- Project & Operations Support
- Google Workspace (Docs, Sheets, Gmail, Drive)
- AI Tools (ChatGPT & related tools)
- Canva (basic design & visual support)
- Travel & Accommodation Coordination
- Inventory & Records Management
- Time Management & Attention to Detail
- Professional Communication
Certification
- AI-Powered Virtual Assistant – VA Training PH
Completed: September 2025
-30-day intensive training covering AI tools, administrative systems, client handling, communication, and productivity workflows.
- Executive Assistant Online Course – ProVA PH
Completed: October 2025
-Training in email, calendar, travel, event, expense, file, and meeting management. Introduction to social media management and project management tools.
LANGUAGES
English – Professional Proficiency
Tagalog – Native
Timeline
Administrative Officer
Al Kalaa Heavy Equipment
01.2015 - 01.2021
Administrative Staff
Kintetsu World Express Philippines Inc.
01.2013 - 01.2014
Data Entry Clerk
Clark Data Center Inc.
01.2012 - 01.2013
Bachelor of Science - Information Technology, Networking Administration
Holy Angel University
PROFESSIONAL DEVELOPMENT
Career Development & Professional Training | 2021 – Present
• Continued developing administrative and virtual assistance skills through professional online training and hands-on projects.
• Completed an AI-Powered Virtual Assistant Bootcamp and Executive Assistant training focused on modern remote business support.
• Strengthened proficiency in Google Workspace, Microsoft Office, Canva, ChatGPT, Slack, Notion, ClickUp, and remote collaboration tools.
• Continuously improving knowledge in administrative support, project coordination, workflow organization, and client communication while preparing for long-term remote opportunities.
AVAILABILITY
Open to remote Virtual Assistant, Administrative Assistant, and Executive Assistant roles.