Vittoria Carey
Itasca,IL
Summary
Strategic and results-driven finance and operations professional with extensive experience supporting and leading school district business functions, including budgeting, compliance, capital planning, and shared services. Proven ability to strengthen financial operations, improve organizational efficiency, and support executive leadership and Boards of Education. Combines public sector expertise with private-sector executive leadership, managing multimillion-dollar financial and construction operations.
Overview
27
27
years of professional experience
1
1
Certification
Work History
Executive Administrative Assistant to Assistant Superintendent of Finance & Operations
Mundelein School Districts 75 & 120 (Shared Services)
Mundelein, IL
11.2023 - Current
- Support financial and operational leadership across two districts, contributing to budgeting, compliance, and business office operations.
- Prepare and present Board of Education reports, including financial updates, operational initiatives, and compliance documentation.
- Coordinate ISBE and state reporting, including IWAS submissions, and National School Lunch Program (NSLP) claims.
- Manage district facility usage, scheduling, and compliance with Board policy.
- Maintain PTAB/TIF documentation and support tax-related processes.
- Support oversight of Food Service and Transportation operations.
- Generate reports and manage data across PowerSchool, SDS, and Frontline systems.
- Led cross-district collaboration initiative, establishing monthly administrative assistant meetings that improved communication and workflow efficiency across shared services.
- Manage records retention and compliance processes in alignment with audit and legal requirements.
Finance and Operations Supervisor
Township High School District 214
Arlington Heights, IL
07.2021 - 11.2023
- Supported district-wide financial and operational processes, ensuring alignment across departments.
- Supervised and coordinated a team of 19 staff members within the Business Services Department.
- Implemented and managed ContractWorks system for contract administration.
- Reviewed vendor agreements and supported procurement processes.
- Prepared Board agendas, reports, and meeting documentation.
Administrative Assistant to the Principal
Lake Park High School District 108
Roselle, IL
06.2019 - 06.2021
- Supported building-level operations, including budgeting processes and student services.
- Developed and implemented fee waiver and free/reduced meal processes.
- Coordinated large-scale school operations for 1,200+ students.
Lead Administrative Assistant
Itasca School District 10
Itasca, IL
09.2016 - 06.2019
- Managed financial processes, including account reconciliation and purchasing, maintaining operations under budget.
- Led process improvements for student registration and administrative workflows.
- Oversaw scheduling, enrollment, and operational coordination.
Co-Owner & Chief Financial Officer
Michael Carey Custom Homes, Inc.
Itasca, IL
10.1999 - 12.2017
- Directed financial operations for a construction company managing over $30M in project funding.
- Oversaw budgeting, financial planning, risk analysis, and contract management.
- Managed capital projects, permitting, and vendor negotiations.
Education
Master of Science in Education - School Business Management
Northern Illinois University
DeKalb, IL12-2024
Master of Business Administration - Finance
Elmhurst University
Elmhurst08-2018
Bachelor of Science - Biology
Elmhurst University
Elmhurst, IL05-2004
Skills
- Financial Management & Budget Development
- ISBE / IWAS Compliance & Reporting
- Board of Education Reporting & Presentations
- Capital Planning & Construction Oversight
- Procurement, Contracts & Risk Management
- Food Service & Transportation Operations
- Shared Services & Organizational Efficiency
- Data Analysis & Financial Systems
- Leadership, Collaboration & Team Development
Affiliations
Member, Illinois Association of School Business Officials (Illinois ASBO)
Certification
- Illinois Notary Public
Timeline
Executive Administrative Assistant to Assistant Superintendent of Finance & Operations
Mundelein School Districts 75 & 120 (Shared Services)
11.2023 - Current
Finance and Operations Supervisor
Township High School District 214
07.2021 - 11.2023
Administrative Assistant to the Principal
Lake Park High School District 108
06.2019 - 06.2021
Lead Administrative Assistant
Itasca School District 10
09.2016 - 06.2019
Co-Owner & Chief Financial Officer
Michael Carey Custom Homes, Inc.
10.1999 - 12.2017
Master of Science in Education - School Business Management
Northern Illinois University
Master of Business Administration - Finance
Elmhurst University
Bachelor of Science - Biology
Elmhurst University
KEY ACCOMPLISHMENTS
- Established a cross-district collaboration model, improving efficiency across shared services.
- Supported management of an $8.2 million middle school capital project.
- Implemented contract management systems and improved operational workflows.
- Developed and implemented a new process for low-income families to apply for Fee waivers and Free Lunch.
- Identified opportunities to streamline processes and led the task force to implement more efficient online registration.
- Founded and managed a startup restaurant, leading all financial, operational, and strategic functions from initial concept through full-scale operations
Skills
- Financial & Student Systems: Infinite Visions, Infinite Campus, PowerSchool
- HR & Operations Systems: Frontline, SDS, APECS
- Contract Management: ContractWorks
- Productivity Tools: Microsoft Office Suite, Google Workspace