Vivian Chesky

Support the global Talent Acquisition team by coordinating recruitment operations across multiple business functions and international locations. Serve as a primary point of contact for candidates, recruiters, and hiring managers while delivering a high-level ("white glove") candidate experience throughout the hiring process. Manage complex scheduling, onboarding, background checks, and operational projects while partnering with cross-functional stakeholders to ensure an efficient and professional recruitment process.

• Delivered white glove service to candidates throughout recruitment lifecycle, ensuring seamless and positive experience from initial scheduling to onboarding.
• Coordinate 100+ interviews weekly across diverse business functions and global locations, balancing competing priorities while maintaining responsiveness and accuracy.
• Successfully manage complex, high-priority scheduling requests, frequently completing same-day interview coordination with minimal turnaround time.
• Initiate onboarding activities and background checks, partnering with internal stakeholders to ensure timely completion of pre-employment requirements.
• Lead onboarding support meetings and assist with employee orientation to promote a smooth transition for new hires.
• Acknowledged lead recruiters and hiring managers for prompt communication and effective organization, fostering collaboration within the team.
• Expanded responsibilities to include billing processes and operational support while assisting lead recruiters with increased recruiting demands.
• Managed logistics for conference rooms, recruiting events, and preparation of interview materials to support recruitment efforts.
• Supported FAA contractor onboarding and organized mock interview events to enhance recruitment training.
• Leveraged AI tools to enhance recruiting coordination and operational efficiency, contributing to continuous process improvements.
• Actively participate in Women at Moog and collaborate across Talent Acquisition to support recruiting initiatives and employee engagement.

Partnered with the Human Resources team to support day-to-day HR operations, recruiting activities, employee communications, and firm-wide initiatives during the organization's summer "busy" season. Worked with confidential employee information, coordinated cross-functional projects, and assisted in planning company events while ensuring efficient execution of HR processes.

• Reviewed job applications and assisted with candidate processes to enhance recruiting efforts and ensure alignment with position requirements.
• Audited confidential HR records and employee files to maintain accuracy, compliance, and organizational standards.
• Responded to HR-related questions and directed employees to policies and resources, providing essential support for employee inquiries.
• Coordinated logistics and planning for firm-wide events, managing timelines and collaborating with departments to ensure seamless execution.
• Partnered with the Marketing team on a company-wide rebranding initiative, assisting with the implementation of updated materials and employee communications.
• Developed a strong understanding of HR operations, company policies, and the importance of professionalism, confidentiality, and attention to detail when supporting employees and leadership.

Assisted with HR projects in employee relations, policy development, and company documentation, enhancing understanding of core Human Resources operations.

• Supported the Human Resources team with operational projects, HR systems, and employee documentation for a multidisciplinary engineering and architectural consulting firm. Collaborated across departments to improve HR processes, maintain employee records, and support recruiting and organizational initiatives.
• Updated and streamlined employee documents, including I-9 forms, 401(k) enrollment materials, and onboarding resources to improve accuracy and consistency.
• Utilized Microsoft Excel to organize, analyze, and manage HR-related data while supporting multiple projects with competing priorities.
• Gained experience using HR information systems, including Namely and JazzHR, to support recruiting workflows, employee records, and talent acquisition activities.
• Developed and maintained employee manuals and HR documentation, ensuring information was organized and current.
• Collaborated with HR team on departmental initiatives, improving communication and project coordination within a professional environment.